MS Project Tips & Tricks Presenter: Natalie Wieland PMP, MCSD, MCDBA, OCPDBA, MCT

Agenda Setup Projects Quickly and Effectively Create Effective Project Schedules Communicate, Track, and Analyze Project Data

Setup Projects Quickly & Effectively How do I adjust Project Options? What are the benefits of using project templates? How do I import and export from other applications? How to I import from MS Outlook? How do I change working time? How do I change or remove the order of fields in a table?

Project Options

Project Templates

Import from Excel

Import from Outlook

Working Time

Change Table Fields Add Existing ColumnCreate New Column

Create Effective Project Schedules How do I create a work breakdown structure? What is the difference between duration and work? How is the critical path calculated? How do I use constraints? How do I modify the resource calendar? What is the difference between fixed duration, work, and units?

Work Breakdown Structure Phases Tasks Milestones

Duration vs Work Work man hours Effects budget Duration How long to complete man hours Effects Schedule

Duration vs Work Gantt Chart – Table: Usage

Task Predecessors

Finish-to-Start

Start-to-Start

Finish-to-Finish

Start-to-Finish

Critical Path The path (sequence) of activities which represent the longest total time required to complete the project. A delay in any activity in the critical path causes a delay in the completion of the project.

Constraints

Resource Calendar

Fixed Duration, Work, and Units Revision Made Task Type DurationUnitsWork Fixed DurationWork Units Fixed UnitsWorkDuration Fixed WorkUnitsDuration Work = Duration * Units Microsoft Project changes these

Communicate, Track, & Analyze Project Data How do I create or modify views? How do I use filters? How do I create and use baseline data? What is the difference between planned, schedule, and actual dates? How do I apply progress to my project? How do I customize reports? How can I share my project data?

Create & Modify Views

Use Filters Filter or Group by: Critical Path Milestones Date Ranges Resources Slipping Tasks Incomplete Etc.

Create Baseline Data

Applying Progress Tracking Toolbar Gantt View – Table: Tracking

Customize Reports

Share Project Data

Q & A Chesley Smith Corporate Account Executive Chris Tenold Consumer Educational Consultant Natalie Wieland