Welcome Mid-Year Reallocation of Funds Process & Mid-Year Report Overview Webinar March 13, 2015 – Session #1 California Community Colleges, Chancellor’s Office Scott Valverde – (916) Telephone access: Passcode:

Welcome to the webinar: Chancellor’s Office Mid Year Report Overview Our session will begin promptly at 11:00 AM Please type questions into the Chat area. Conference will be in “Lecture Mode” for Majority of Presentation. We will open up Line to any unanswered questions, at the end of the Webinar. Before we begin: Connect by phone to hear the presentation and question/answer Dial the telephone conference line: (888) Enter your pass code, which is the same as the password you used to log into the session. Pass Code / PIN for the Session: PARTICIPANT CONFERENCE FEATURES: *0 - Contact the operator for assistance. *6 - Mute/unmute your individual line. The presentation will be archived 90 days The PowerPoint will be available on the DSPS Division website. Technical Difficulty with seeing the presentation: CCC Confer Client Services is available Monday through Friday between 8:00 am - 4:00 pm at ext 1537 or 1554 Presentation Overview

Need Technical Help?... CCC Confer Client Services – Extension 1537 or 1554 –

Agenda Explanation of corrections to P1 DHH figures/ Implications to colleges. Timelines for P2 reallocation of funds process. Other P2 activity. Overview of the Mid-Year Report (Return, Request, Transfer). Am I required to submit Mid-Year Report / Participate in reallocation of funds? Q/A & wrap-up.

D/HH P1 Error DHH Formula – Unmet need component. DHH WSC from previous year. Incorrect data – from Marin down, college names were not lined up with correct data in source spreadsheet. Result – incorrect calculation of unmet need / incorrect calculation the amount of DHH funds colleges were eligible for in the formula. All colleges who had DHH funding impacted – Why? Historically, CCCO corrects /adjusts allocations if calculated in error.

1.Colleges’ DHH budgets (state allocated dollars) adjusted, in a correction to P1. (We did not want to wait until P2 to correct). 2.Amount of minimum required district match also adjusted, accordingly. 3.Some colleges received more / some received less, than originally posted. 4.Could impact how much your district decides to return / request. 5.May need to cover some expenses that you had planned to cover with DHH funds with another funding source (DSPS, General Fund, Student Equity, etc.). 6.If received more, could free up other resources. Implications

P2 Timelines 1.Webinars / training delayed one week (today). 2.Deadline for submit pushed back one week (March 27, 2015). 3.P2 certification deadline (May 1st) has not changed. 4.We will work to have your revised P2 figures posted well before deadline. Targeting mid- April for P2 posted to DSPS Listserve and Website.

Stipend payments from RTI Study. Application of underspending penalties. Unspent Grant or Contract Funds. Unspent Developmental Center Program funds. Intra-district Transfers. Any other technical cleanup that is required (such as rounding issues, etc). Other P2 Activity (in addition to reallocation of unspent DSPS / DHH)

Overview of Report Demonstration / Overview of the Excel spreadsheet. Mock numbers. Signature page / mailing instructions.

Intra District Transfers of DSPS funds Same deadline as report, to make the change in P2. No need to send report because there is no DHH match to be pledge. Can simply request to Scott B and Scott V.

Questions / Discussion? Contact Information: Scott Valverde, DSPSScott Berenson, DSPS (916) (916)