Database Copyright 2006 South-Western/Thomson Learning.

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Presentation transcript:

Database Copyright 2006 South-Western/Thomson Learning

Screen 2 Database Design Tables store data and are made up of records A record contains all the information about a person, company, or item Records are made up of fields A field contains one piece of information for the record Records are shown in rows Fields are shown in columns Click the mouse or tap the RIGHT ARROW key to continue.

Screen 3 Primary Key A field chosen to identify each record in a table Access does not allow duplicate data to be stored in the primary key field The primary key field is indicated by the key symbol Click the mouse or tap the RIGHT ARROW key to continue.

Screen 4 Form Database object used to enter or display data The AutoForm feature creates a form based on an open table AutoForms include all the fields in the table Custom forms can be created using the Form Wizard Form in Expedition style Click the mouse or tap the RIGHT ARROW key to continue.

Screen 5 Adding Fields To add a field to an Access table  Open the table in Design view  Right-click the row below where you want to add a field  Choose Insert Rows  Enter the field name, data type, and description  Save the table Click the mouse or tap the RIGHT ARROW key to continue.

Screen 6 Deleting Fields To delete a field in an Access table  Open the table in Design view  Right-click the field you want to delete  Choose Delete Rows  Choose Yes to confirm  Save the table Click the mouse or tap the RIGHT ARROW key to continue.

Screen 7 Editing Records To make edits in a table or form  Move to the location for the change  Use BACKSPACE or DELETE to delete data  Key the new data Find and Replace can also be used to change data Click the mouse or tap the RIGHT ARROW key to continue.

Screen 8 Query Database object that displays data that meet criteria Can include all or selected fields in tables Can include sorting data Query to display records in the Student Schedules table for students in grade 8 Click the mouse or tap the RIGHT ARROW key to continue.

Screen 9 Filter Hides records in a table that do not meet the given criteria Hidden records are not deleted Filter can be removed to display all records Table with no filter applied Table with filter applied to show only students in grade 7 Click the mouse or tap the RIGHT ARROW key to continue.

Screen 10 Sorting Records Arranging records in a certain order  Ascending order (1 to 10, A to Z)  Descending order (10 to 1, Z to A) To sort records in a table  Click in the field you want to sort by  Click the Sort Ascending or Sort Descending button Sort Ascending Sort Descending Click the mouse or tap the RIGHT ARROW key to continue.

Screen 11 Report Database object used to display data Can include all or selected fields in a table Data can be grouped, sorted, and formatted in various styles Click the mouse or tap the RIGHT ARROW key to continue.

Screen 12 Review 1.Data sorted in 10 to 1 or Z to A order is in a.Ascending order b.Descending order c.Numerical order Click the mouse or tap the RIGHT ARROW key to continue. Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.

Screen 13 Review 1.Data sorted in 10 to 1 or Z to A order is in Descending order Click the mouse or tap the RIGHT ARROW key to continue.

Screen 14 Review 2.In a database form a.Data can be displayed b.Data cannot be entered c.Data can be stored Click the mouse or tap the RIGHT ARROW key to continue. Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.

Screen 15 Review 2.In a database form Data can be displayed Click the mouse or tap the RIGHT ARROW key to continue.

Screen 16 Review 3.A report is a database object used to a.Enter data b.Store data c.Display data Click the mouse or tap the RIGHT ARROW key to continue. Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.

Screen 17 Review 3.A report is a database object used to Display data Click the mouse or tap the RIGHT ARROW key to continue.

Screen 18 Review 4.In an Access table a.Fields can be added or deleted b.Fields can be added but not deleted c.Fields can be deleted but not added Click the mouse or tap the RIGHT ARROW key to continue. Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.

Screen 19 Review 4.In an Access table Fields can be added or deleted Click the mouse or tap the RIGHT ARROW key to continue.

Screen 20 Review 5.In an Access table a.Column widths are fixed and cannot be changed b.Records are displayed in rows c.Fields are displayed in rows Read the question and decide which answer you think is correct. Click the mouse to see the correct answer. Click the mouse or tap the RIGHT ARROW key to continue.

Screen 21 Review 5.In an Access table Records are displayed in rows Click the mouse or tap the RIGHT ARROW key to continue.