Citation Standards for Statistics and Data or Where are we today? Gaëtan Drolet Data Liberation Initiative Communications and Library Services Division Statistics Canada Accoleds Data Group Saskatoon November 29, 2005

Contents u My STC background u Which citation? u STC citation practices (1) u STC citation practices (2) u Other’s citation practices u The tool: a brief demo u Metadata and citation u Benefits for users u Benefits for data producers and data distributors u International challenges u Next steps

My STC background u Part-time employee of DLI unit/STC u Retired data librarian and DLI contact u STC librarian for 23 years in U Laval u Former member of DLI EAC u Experience with different categories of users of STC products u Experience with STC collection

Which citation? u Complete bibliographic reference u NOT the MARC record u Variety of statistics, data and maps products require a variety of citations u Basic forms of citation (N=17)

STC citation practices (1) u Requirement for the Pricing and Licensing Section/Marketing Division u Branding – not citation u Copyright/permission to reproduce u Learning resources/May I copy this? u License agreement for Internet products (DSP and DLI programs) u Divisions practices: no corporate rules, no guidelines

STC citation practices (2) u No official guidelines for bibliographic citation u The largest publisher in the country u Development of a common citation tool became a necessity u DLI EAC proposal

Other’s citation practices u DLI community: « How to cite computer files » (Ruus and Bombak,1994) u Questions/debate on the DLIlist u US Census u ICPSR u National and international statistical agencies u No international standards to cite statistics and data u Brief demo

Metadata and Citation u Value added information to metadata u DDI has appropriate tags for bibliographic citations u Citation as a component of a metadata system u Recommended elements for citing statistics/data should be part of the DDI

Benefits for users u This guide answers an expressed need from the statistics and data users u Citation is a common language between users and data producers u A citation guide is a training tool u Proper citations can support bibliographies compiled from data uses u Inclusion in the DDI-Nesstar tools used by the DLI community

Benefits for Data Producers and Distributors u Complete citation is component of the licensing process u Inclusion in the registration/production process (recommended citation for new products ) u Develop the citation once u Inclusion in search tools, catalogues, web sites, bibliographic databases etc. u Value added information to products u From a continuum of access to a continuum of citations

International Challenges u Among the data community there is a need for international guidelines for citing statistics and data u IASSIST has a role to play in the development and promotion of a culture of citation u Development of citation guidelines became an IASSIST action item u Data Citation Initiative (DCI) u The « How to cite STC products » as starting points u ISO standards 690 and u Co-operation and standards are key to success

Next steps u The tool « How to cite Statistics Canada products: ationstyle.htm ationstyle.htm Password: xxxx Username: xxxx u From DLI website link to a Statistics Canada official publication u Incorporation in the publication production process at STC u Maintenance of the citation guide u Your comments: