Welcome!! Federal Financial Form Webinar

1.What is the Federal Financial Report? 2.How and When will you submit the FFR? 3.What new information will be collected and what has been removed from the FFR?

General Information Sections

1. Federal Agency 2. The Grant Number field contains the grant number assigned by the EAC to identify your grant. If you have 08 or 09 funds, use that number. If not, use your pre-existing number. 3. Recipient organization is the name of the organization funded by the grant. States put State name and type of funds--Section 101, 102, 251, etc. 4. DUNS/EIN--Required 5. Recipient Account Number or Indentifying Number – An account number or any other identifying number assigned by the recipient to the grant award. This number is for your use only and is not required by EAC. 6. Report Type –This field indicates the frequency of FFR submissions: Quarterly, Semi-Annual, or Annual. Only the last FFR submitted for the grant should be marked as Final. Check your Notice of Grant Award to determine the report type to Due Date 7. Basis of Accounting – This is the method in which you record accounting transactions for the grant award. You can specify whether a cash or accrual basis was used. An accrual basis of accounting refers to the accounting method in which expenses are recorded when incurred. For cash basis accounting, expenses are recorded when they are paid. 8. Project/Grant Period From/To – This is the first day of the reporting period for which data should be entered for this report and the last day of the reporting period for which financial data concerning your grant should be entered for this report. For reports marked “Final,” the reporting period end date should match the end date of the grant’s project period. 9. Reporting period End Date - The date on which the report is due to EAC. The financial report must be submitted on or before the due date to be considered on-time.

Transaction Fields

Federal Cash A.Cash Receipts--Enter the cumulative amount of actual cash received from the Federal agency as of the reporting period end date (Do not include any interest income earned on the Federal Share of funds) B.Cash Disbursements--Enter the cumulative amount of Federal fund disbursements (such as cash or checks) as of the reporting period end date (Do not include any expenditure of interest earned on Federal Share of Funds). C.Cash on Hand (a-b)--Enter the amount of Line 10a minus Line 10b. This amount represents immediate cash needs.

Recipient Share Fields

Federal Expenditures and Unobligated Balance D.Total Federal Funds Authorized field is the amount of federal funds awarded to date for the program you are reporting on. E.Federal Share of Expenditures is the amount of federal funds expended to date (Do Not include expenditures of interest income on Federal Share of Funds—these go in Section ‘M’. F.Federal Share of Unliquidated Obligations field is the direct and indirect expenses incurred but not yet paid or charged to the grant, including amounts due to subrecipients and contractors (This includes unliquidated obligations for entire program). G.Total Federal Share is the sum of the Federal Share of Expenditures and the Federal Share of Unliquidated Obligations. H.Unobligated Balance of Federal Funds is the difference between the Total Federal Funds Authorized and the Total Federal Share (this may be a negative amount).

Recipient Share

I.Total Recipient Share Required is the amount of recipient funds required by the EAC. Based on your match requirement. J.Recipient Share of Expenditures is the amount of actual cash disbursements or outlays including payments to subrecipients and contractors. This amount should include your share of program income used to finance the non-Federal share of the project or program, but for States, not interest earned on HAVA funds. Please Note: On the FINAL report this line should be equal to or greater than the Total Recipient Share Required. K.Remaining Recipient Share to be Provided is the difference between the Total Recipient Share Required and the Recipient Share of Expenditures.

Program Income

L.Total Federal Program Income Earned is the amount of program income earned under the grant/payment not already reported in the Recipient Share of Expenditures (interest earned on Federal Funds) M.Program Income Expended in Accordance with the Deductive Alternative is not used by EAC N.Program Income Expended in Accordance with the Addition Alternative is the amount of program income which was added to the funds committed to the total program costs and expended to further eligible project activities. O.Unexpended Program Income is the difference between Total Federal Program Income Earned and Program Income Expended in Accordance with the Addition Alternative. This amount equals the program income that has been earned but not expended as of the reporting period end date.

Final Questions…???

If you have questions or need assistance call: Mark Abbott ^ ^ Anne Field ^ ^