Staff Profiles Michael Macken Team Leader – Web Services Unit

Why are we doing this? Ensure profile pages stay current Ensure profile pages stay current Authoritative data sources used Authoritative data sources used Reduce workload for content authors Reduce workload for content authors Improve data in source systems Improve data in source systems Provide a Research Supervisor search function Provide a Research Supervisor search function Replace Expert Directory Replace Expert Directory

How was this built? Executive Projects Office launched project Executive Projects Office launched project Project Manager - ITS Project Manager - ITS ITS Data Architects ITS Data Architects Web Application Support Team (IASP) Web Application Support Team (IASP) Web Services Unit Web Services Unit System owner: Director, HR Strategy and Services System owner: Director, HR Strategy and Services System support: UWS Helpdesk and Web Services Unit System support: UWS Helpdesk and Web Services Unit

Features Google-powered search Google-powered search Search by keyword or name Search by keyword or name Media Expert Search (Filters for media experts) Media Expert Search (Filters for media experts) Research Supervisor Search (Filters for research supervisors) Research Supervisor Search (Filters for research supervisors)

Update Times Can be up to 6 days before an update will appear Can be up to 6 days before an update will appear Can be as fast as 12 hours Can be as fast as 12 hours Cutoff times: Monday 2pm and Thursday 2pm Cutoff times: Monday 2pm and Thursday 2pm Looking at more regular updates in future Looking at more regular updates in future

Assisting Staff All staff have access to edit their own profile All staff have access to edit their own profile Image resizing Image resizing x 150 px Max file size 100K 100 x 150 px Max file size 100K Never stretch an image – crop, or resize keeping relative dimensions the same as original. Never stretch an image – crop, or resize keeping relative dimensions the same as original.

Fixes – coming soon! Eliminate duplicates and non-staff Eliminate duplicates and non-staff Publication tweaks – Book Chapter Title, Conference papers, date display etc Publication tweaks – Book Chapter Title, Conference papers, date display etc Research Projects to be reinstated Research Projects to be reinstated Full phone number, not just extension Full phone number, not just extension Force system to only display one job (where there are more than one) – user selectable Force system to only display one job (where there are more than one) – user selectable Correcting data in HR database (Job Titles, Org Unit) Correcting data in HR database (Job Titles, Org Unit) Additional free-text areas in Publications and Teaching Additional free-text areas in Publications and Teaching More detail in SPMS to explain where data is sourced and how to update it More detail in SPMS to explain where data is sourced and how to update it

Future Developments Publications linked to the library repository Publications linked to the library repository Ability to add links in Free Text areas Ability to add links in Free Text areas Reinstate Engagement Data (?) Reinstate Engagement Data (?) Publish internally – eliminate the delay for updates Publish internally – eliminate the delay for updates

Demo…

Questions