Jim Haywood - Product Manager for Statutory Returns SWC Changes Compared to 2014

SWC DfE Specification Changes 1.Dates adjust for ‘Traveller of Irish Heritage’ and ‘Gypsy/Roma’ allowed as ethnicities 3.Only English and Welsh Teacher Number allowed 4.Pay Review Date added for all teachers with contracts or service agreements 5.Additional Payment Start Date and End Date required for TL3 allowance only 6.Pay Range Minimum and Maximum added for leadership teachers only 7.Choice of “Pre 2014 framework” and “2014 pay framework” added for leadership teachers only

SWC DfE Specification Changes 8.Validation Modified 4105 has changed from an error to a query 4155 has changed from a query to an error 4180 has been slightly rephrased 4310 has been slightly rephrased 4376 has had its error message rephrased 4410 has been slightly rephrased 4490 has been rephrased 4505 has been rephrased 4515 has been rephrased 4540 has been slightly rephrased 4545 has been substantially rewritten 4565 has had the triggering value changed 4555 has had the error message updated 4710 has been slightly rephrased 4780 has been rephrased 6540 has been altered to look for executive headteachers as well as headteachers

SWC DfE Specification Changes 9.Validation Added 4516Q checks for Pay Review Date, 4517Q checks that at least one Pay Review date is present in the return for a school, 4521Q checks that Pay Framework is present 4522Q checks that Pay Framework date is 2014 for recent contracts 4523Q checks for pay range minimum 4524Q checks for pay range maximum 4746Q checks hours per week 4832 checks that Pay End Date is not before Pay Start Date 4833 checks for presence of Pay Start and Pay End dates 4834 checks that Pay Start date is after start of 2014/15 academic year

SWC DfE Specification Changes 10.Validation Removed

SWC Settings Tools | Statutory Returns Tools | School Workforce Census Settings

SWC Personnel Pay Related Tools | Staff | Pay Related

SWC Personnel Contract Details Panel

SWC Personnel Service Agreement Details Panel

SWC Personnel Service Term-Allowance Category Lookup

SWC 2015 Personnel Service Terms

SWC Personnel Service Term - SWR Post

SWC Personnel Ethnicity Category Lookup

SWC Collection Dates

SWC Pay Details Panel

SWC Allowance Information In most cased the following formula is used to calculate payments from allowances ((annual allowance x pay factor)/12) x applicable months e.g. For an allowance of £1200, with a pay factor of 1 and start and end dates indicating three months Payment = ((£1200 x 1)/12) x 3 Payment = £100 x 3 Payment = £300

SWC Contract/Service Agreement Report

SWC Pay Details Report

SWC Spot Allowances Most schools have £100 and £26 have what they consider to spot allowances for their support staff FMS want this expressed as 12 times the amount for 1 month Personnel wants this expressed as the amount over a month SWC asks if it should divide the amount by 12 or use the actual amount

SWC ~ (Tilde) Allowances We have re-instated the functionality that allows schools to treat allowances as Base Pay if they use a code beginning with ~ and the allowance is open on Census Day

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