Demonstration of HKCAN database Outline Database system overview Software characteristics Database status

Demonstration of HKCAN database Outline (continued) Database modules Search Display Export Index browse Maintenance and reports Future development

In November 1999, memorandum signed between National Central Library (Taiwan) and HKCAN NCL agreed to share with HKCAN its authority control software and exchange authority records Database system overview

HKCAN contracted a software vendor in Taiwan, Transmission Information System Co. Ltd. (TIS) to upgrade the NCL’s software In March 2000, the server and software were installed at the Chinese University of Hong Kong Library Database system overview (continued)

Software enhancement Training workshops organized for HKCAN member libraries Access to the database is controlled by IP address Database system overview (continued)

Web interface Provide hypertext links Multiple scripts capability Record has Chinese authorized headings in Chinese script and equivalent authorized headings from the Library of Congress in the Roman alphabet Software characteristics

Full-text searching capability Provide access to individual word (eg. Variant forms) Choice of MARC exchange formats Record export format in MARC21 or CMARC Switch of main and linking headings Able to flip main heading and linking heading to accommodate users’ needs Software characteristics (continued)

Database status

Main menu of the Database Maintenance module Search module Reports module

Search module

Chinese version of OPAC

English version of OPAC AND OR NOT Full Text Heading and Linking Romanised form Chinese form

Search term in Roman alphabet Search term

Search term in Chinese characters Chinese form

Brief record display

Full record display

MARC record display

Romanised form Chinese form Multi-script record Source citations in Romanized and Chinese forms LC number HKCAN control no. and identifier

MARC record Display / Export Download alternatives: Selected records All searched records Type of code: BIG5 CCCII MARC format: US-MARC C-MARC To Download CJK in 1XX Instead ? No Yes Download method: Browser Txt file MARC format

Export record format Save as txt file or MARC format

MARC record exportSupport by local library system

Innovative showed support of 7xx model HKCAN Workgroup worked closely with Innovative to develop software that would index equivalent heading and display redirections Library system support

Beta test was installed in selected member libraries Enhancements are needed to improve system performance Library system support (continued)

Equivalent heading display

Index browse

Browse display

Data maintenance Online update Online record input Record uploading in batch Maintenance module

Reports functions Duplicate headings report Duplication / statistical report on new records Report module

Multiple authority files Authority files from China (CNMARC) and Taiwan (CMARC) will be loaded as individual database Unicode language support A single common coding scheme of Unicode will facilitate exchange of authority records Future development

Collaboration with library system vendor Streamline authority control work by developing gateway to export authority records from HKCAN database and load them to local library system Future development (continued)

Version 2

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