1 Process for Accepting/Rejecting Invitations Received from Organizations and Individuals Invitation received asking for Council or Standing Committee to attend an event Is the invitation purely social?YesNo Can attend; non-meeting criteria apply* * Mayor’s or Councillors’ Appointment Secretary responds appropriately Does the invitation give a topic for the event?No Yes Quorum cannot attend* Is the topic on a Council or a Standing Committee agenda? Yes Don’t know No Step #1: If appropriate, encourage organization or individual to request to present at the meeting. Step #2: Quorum cannot attend* Answer obtained from appropriate Department Can attend; non-meeting criteria apply* What is the expected outcome? EducateDecision/Influence Quorum cannot attend; recommend individual briefings* Attachment 3

2 Process for Accepting/Rejecting Invitations Received from Elected Officials/Representatives of Other Local Governments * Mayor’s or Councillors’ Appointment Secretary responds appropriately Does the invitation give a topic for the event? Yes Is the topic one over which Council has authority to make a decision? YesNo Council designates up to 6 members of Council (no more than 2 of whom are on the same Standing Committee) to attend and report back to Council at a future Council meeting* Can attend; non-meeting criteria apply* Is the invitation purely social?Yes Can attend; non-meeting criteria apply* No Quorum cannot attend* Invitation received or extended asking for Council or Standing Committee to attend an event Attachment 3

3 * Mayor’s or Councillors’ Appointment Secretary responds appropriately Does the invitation give a topic for the event? Yes Quorum cannot attend* Is the topic one where Council has made a decision and will be only educating the attendees about Council’s decision? Yes No Option #2 Council designates up to 6 members of Council (no more than 2 of whom are on the same Standing Committee) to attend and report back to Council at a future Council meeting* Can attend; non-meeting criteria apply* Process for Accepting/Rejecting Invitations Received from Elected Officials/Representatives of Provincial or Federal Governments Option #1 Call a meeting in compliance with the requirements of the MGA* Is the invitation purely social?Yes Can attend; non-meeting criteria apply* No Invitation received or extended asking for Council or Standing Committee to attend an event Attachment 3