Preparing for the Visit – Putting it All Together Maureen McGlynn Chemeketa Community College

Goal – Preparing a Seamless Visit Pre-visit communication Assignment and duties of liaisons Committee room organization Exhibit collection Entry and exit preparation Scheduling Celebration!

Pre-visit Activities Calendaring Annotated Timeline Third Party Notification strategy Student Involvement

Planning  Use the experts  Activate teams  Ensure secretarial support  Cite Committee Room

Communication and Briefings  Board of Education President’s Staff  Steering and Standards Committee Individual role preparation  Announcements and flyers Supervisor discussions  All staff s Thank you invitation and information

Logistics Hotel Transportation Liaisons Menus and options College Participation Schedules-clear calendars Welcome baskets

The Committee Room

Details… Security – keys Meeting and work space Technology – from phone to shredder Food – snacks Supplies E-Work stations Nametags Materials and Supplies

Supplies and Materials

Exhibits – All Supporting Documentation Folder system Referenced and cross- referenced to self-study report Complete Standard 2 reports Additional information Computer exhibits

Opening Session - Breakfast Location Menu Amenities Audio Invitations – contributors ++ Program

Closing the Loop Logistics Celebration Timing Invitations Preparation Exit Report Location Invitations Preparation

Committee Debrief – It’s all about us Who to invite Food Tone of appreciative inquiry Honest “advisement” on process improvements – Commitments