SUMA COMMANDO MISSION FOR HURRICANE FRANCES RELIEF GRAND BAHAMA CHIEF PETTY OFFICER MACKEY CHIEF PETTY OFFICER MACKEY & DR. DORSETT-HENRY

MISSION To set up SUMA in Freeport and commence with training of individuals To set up SUMA in Freeport and commence with training of individuals I am able to report that under Chief Petty Officer Mackey ’s able and diligent command the mission was accomplished.

WHAT IS SUMA? The Humanitarian Supply Management SystemThe Humanitarian Supply Management System –See attached Introduction –And SUMA powerpoint document

The SUMA Team The SUMA Powerpoint Describes:The SUMA Powerpoint Describes: Central LevelCentral Level –Coordinator –Consultation team Field UnitsField Units –2 operators per unit Warehouse UnitWarehouse Unit –A warehouse responsible –2 operators

Suma System Grand Bahama Setup Training of 7 civilian and 6 RBDF officers at the Field Unit and 3 civilians at Central Unit was commencedTraining of 7 civilian and 6 RBDF officers at the Field Unit and 3 civilians at Central Unit was commenced – Central Unit was established at the Police Station Command Center with A coordinator And ancillary staff 3.

Suma System Grand Bahama Setup 3 Field Units were established with SUMA trained individuals donated computers without printers ; 3 Field Units were established with SUMA trained individuals donated computers without printers ; 1.West End –Sandra Smith 2.Harbor Port- Bridgette Curtis 3.Sir Jack Haywood H. S. – Melvern Symonnette

FIELD UNIT- HARBOR PORT NEMA personnel –Ms. Pat Francis SUMA personnel –Bridgette Curtis RBDF officer –Officer Ingraham Equipment –Computer –Desk & Chairs –Supplies

Logistical Management Task Organization Command Center:Task Organization Command Center: Team Coordinator - Dr. Dorsett-HenryTeam Coordinator - Dr. Dorsett-Henry Social Services- Mrs. Lillian Quant-ForbesSocial Services- Mrs. Lillian Quant-Forbes RBDF Officer In Charge- Lt. Freddie BrownRBDF Officer In Charge- Lt. Freddie Brown Police Liaison Officer - Insp. Kevin MortimerPolice Liaison Officer - Insp. Kevin Mortimer & Facilitator& Facilitator Central Unit Ancillary StaffCentral Unit Ancillary Staff –Peachie Tianvan- SUMA Trained –Geraldine Pinder – Statistician –Dorith Collie – Data Entry –Thelia Campbell & Jackie Barrett - Secretaries

IMMEDIATE RECOMMENDATIONS To provide communication for RBDFTo provide communication for RBDF To assure the continuity of transportation to collect goods from Field Units to deliver to Distribution CenterTo assure the continuity of transportation to collect goods from Field Units to deliver to Distribution Center To deploy additional Social Workers to Complete the AssessmentsTo deploy additional Social Workers to Complete the Assessments To provide formal SUMA training for individuals now posted in Grand BahamaTo provide formal SUMA training for individuals now posted in Grand Bahama

RECOMMENDATIONS FOR FUTURE DEPLOYMENT To improve the logistical setup for NEMA To deploy a SUMA team of at least 5 with adequate supplies 1.To commence manual system until computer system set up 2. Laptops vs Desktops and printers 3.Office supplies, paper, diskettes, ZIP drive To deploy RBDF with all supplies 1.Transportation for officers and items 2.Communication-phones, hand held radios 3.Cooking utensils & Food supplies To deploy more support staff for social services 1. To assist with the demand of providing assessments of needs 2. Managing distribution centers and 3. To allow them to meeting their own personal needs

Further Recommendations Continual Technical SupportContinual Technical Support Development of the SUMA System to provide financial reports.Development of the SUMA System to provide financial reports. Development of Training Course in Logistical Management Teams for Disaster ManagementDevelopment of Training Course in Logistical Management Teams for Disaster Management Development of Communication Protocols in Disaster Management.Development of Communication Protocols in Disaster Management.

Reporting Recommendation 1.Development & Training in Manual Reporting Formats That would be necessary for ECLAC 2.Training for the SUMA Personnel in the Microsoft Interface program for the development of reporting documents & financial reporting documents.

Reporting Formats Developed