Collaboration Between Publishers and The British Library UKSG – Spring 2003 Natalie Ceeney Director of Operations and Services The British Library

The British Library – what are we here for? Collection of all UK printed material Spend of £14m p.a. on acquisitions:  Around £6m p.a. on serials  Rest on non-UK and ‘special collection’ material World class ‘inputs’ World class services Very successful reading room services in St Pancras The world’s largest document supply service A range of bespoke services for researchers The advance of knowledge ‘To help people advance knowledge to enrich lives’

Legal Deposit The challenge Electronic material not covered by 1911 act. More than 60,000 non-print items published last year This will increase by a factor of 4 or 5 by 2005 More than 50% electronically delivered and 25% handheld not being collected Web is not covered The history Began in 1610 for Bodley (1662 for the Royal Library), modified Panizzi in Now via 1911 Copyright Act. BL receives one copy by right within 28 days, other 5 libraries request a copy within 12 months.

The results of collaboration – legal deposit After the 1998 Kenny Report, a voluntary scheme was started for tangible items, which began in A joint Publisher – Legal Deposit Libraries’ group (Joint Committee on Voluntary Deposit) was established in late 1999 to agree and monitor the voluntary code of practice including access arrangements A private members’ bill was introduced to Parliament in December 2002 ( by Chris Mole MP) with the backing of government, and has now had a second reading in the Commons (March 2003) Next stages include: Committee stage will consider any outstanding issues (May) Passed on to Lords (June) Third Reading in Commons (July) Royal Assent in September – if all goes to plan! Before new formats are acquired, has to be Regulations (after consultation with publishers)

Copyright The challenge EU Directive 2001 Several changes to UK law but main effect will be to limit fair dealing copying to private study and research for non-commercial purposes only. Will affect document supply and copying by readers in reading rooms The history 1988 Act permits fair dealing copying for research and private study. Can be carried out by reader or a librarian on behalf of reader Including in a remote library (provided he/she is certain that conditions of supply have been met confirmed via a signed declaration)

The results of collaboration - Copyright In early 2002, the British Library developed a set of ‘frequently asked questions’ on the likely legislative change, which were ‘checked’ by ALPSP, SCONUL and the Patent Office available at In late 2002, the British Library established working group of publishers, CLA, PLS, publisher bodies for copying by/for readers.  Agreed on “sticker” scheme for copying from print  Close to agreement for printing from electronic versions The British Library is also working with the NLA for copying from newspapers

Licensing and electronic delivery The challenge As our users increasingly want material delivered electronically, we needed a mechanism of doing this which didn’t threaten the publishers own business The history To run the Document Supply Service, we needed to a way to supply users who were not covered by ‘fair dealing’ Began 1990 with simple scheme via CLA to collect copyright fees. CLA remit limited to copying from paper. Began direct publisher licences in 1995.

The results of collaboration – Licensing and secure electronic delivery To be able to supply electronically, we’ve had to solve two issues: a) holding material electronically where possible, and b) being able to supply it securely (a) To hold material electronically we’ve worked closely with individual publishers to agree licences. As a result, we now have over 3,000 of the highest use titles stored on our databases (another 1,500 in the pipeline) for direct supply. (b) To enable secure delivery, in early 2002 we set up a working group with Elsevier, where we agreed some principles for secure delivery which would satisfy their concerns and user needs. We developed a service using Adobe products, and launched our electronic delivery service in We now have over 200 customers (representing over 6,000 end users) getting documents from us electronically by this route.

The advantages of a secure electronic delivery system For user direct desk top delivery For intermediary/ librarian no forwarding necessary For publisher no possibility of abuse

The world’s knowledge at your desktop Document British Library Inside Search Researcher Access to the world’s top 20,000 research journals, abstracts & conference papers Easy searching and automated ordering Current awareness and alerting Archive back to 1993 Secure electronic delivery

Summary The British Library’s mission is to help people advance knowledge to enrich lives. This focus allows us to be clear about our aims and the benefits of collaboration, and to focus on the end goals rather than obstacles along the way. The only way we’re going to achieve this end goal is through partnership working – with publishers, librarians and others. We believe we’ve already made significant progress for the researcher through collaboration, and hope we can achieve far more in the future.