Property Document Preparation & Review

Objectives Better projects with effective long-term protection throughout stewardship Improve efficiency in conservation easement (task 2) deliverable prep, review and approval

Background New requirements for conservation easement design and language Project teams review deliverables Real estate experts at SPO still give final approval Team incorporates lessons from older projects and closeouts on front end Extra time for review and comment

Overview Changes in conservation easement language Changes in conservation easement language Preliminary package preparation Preliminary package preparation Title matters and access Title matters and access Boundary design and plat preparation Boundary design and plat preparation Task 2 checklist Task 2 checklist Definitions (handouts) Definitions (handouts)

Questions and Feedback 10 minutes for questions between segments 10 minutes for questions between segments Provide feedback on wiki page Provide feedback on wiki page Submit detailed questions related to this RFP in writing through the usual process, as described at the pre-bid Submit detailed questions related to this RFP in writing through the usual process, as described at the pre-bid

Conservation Easement Changes Crossings inside conservation easement (reference survey plat) Crossings inside conservation easement (reference survey plat) Fences have 10-foot maintenance zone (no credit) inside conservation easement Fences have 10-foot maintenance zone (no credit) inside conservation easement Subdivision language clarified Subdivision language clarified Hydraulic fracturing specifically prohibited Hydraulic fracturing specifically prohibited

Key points Review text for the task 2 deliverable Review text for the task 2 deliverable Inform surveyors and real estate attorneyInform surveyors and real estate attorney They must read the requirements (links)They must read the requirements (links) Changes Changes New conservation easement templateNew conservation easement template New survey requirementsNew survey requirements Fencing Fencing Markers Markers New requirement for landowner authorization (delineation)New requirement for landowner authorization (delineation)

Key points Submit all preliminary documents for all Grantors at one time to the project manager and the State Property Office Submit all preliminary documents for all Grantors at one time to the project manager and the State Property Office Draft conservation easementDraft conservation easement Title attorney’s report on titleTitle attorney’s report on title Title attorney’s Schedule A (exceptions)Title attorney’s Schedule A (exceptions) Preliminary surveyPreliminary survey

Key points Allow three weeks for comments Allow three weeks for comments Project manager compiles all Project manager compiles all Comments will include SPO File numbers Comments will include SPO File numbers

Key points Revise prelim documents Revise prelim documents Submit revised documents Submit revised documents Team reviews again (allow 3 weeks) Team reviews again (allow 3 weeks) SPO supplies memo that approves recordation SPO supplies memo that approves recordation PM notifies provider- OK to record PM notifies provider- OK to record

Key points Provider records docs Provider records docs sends recorded docs with invoicesends recorded docs with invoice SPO approves docs with memo to PM SPO approves docs with memo to PM PM approves invoice for payment PM approves invoice for payment Provider sends to SPO & PM Provider sends to SPO & PM original deedsoriginal deeds original title insurance policyoriginal title insurance policy

Key points Land acquisition approval and review takes at least 6 weeks Assumes immediate resubmission of revised docs

Access Make sure landowner and the State have adequate access Make sure landowner and the State have adequate access Access across the parent tract to the easement area is still required Access across the parent tract to the easement area is still required Show agreed-upon access route on plats Show agreed-upon access route on plats Protects landownerProtects landowner Protects providerProtects provider Protects StateProtects State

Access and Subdivisions Pay attention to remnants Pay attention to remnants No further subdivision allowed No further subdivision allowed Remnants may need access Remnants may need access Any modification is costly, must be approved by the Corps and several state entities, including DOA Any modification is costly, must be approved by the Corps and several state entities, including DOA

Access and Subdivisions Most counties require 60-ft access

Install prior to submission of invoice for Task 2 or no later than Task 5 Install prior to submission of invoice for Task 2 or no later than Task 5 Early installation recommended Early installation recommended Permanent markers