Working in Teams: Unit 3 Initial Tools for Teaming: Ground Rules and Action Plans for HIT Teams This material was developed by Johns Hopkins University,

Slides:

Advertisements

Similar presentations

Topic 2 :: Business Strategies Mrs. Schroeder

Advertisements

Project Management Concepts

© Grant Thornton UK LLP. All rights reserved. Review of Partnership Working: Follow Up Review Vale of Glamorgan Council Final Report- November 2009.

Project Management Workshop. Nick Cook  Citigroup Corporate and Investment Bank  European Technology Business Office Manager Edinburgh University April.

1 U.S. DEPARTMENT OF LABOR Office of The Assistant Secretary for Administration and Management Human Resources Center The Department of Labor’s Performance.

1 Why is the Core important? To set high expectations – for all students – for educators To attend to the learning needs of students To break through the.

Component 4: Introduction to Information and Computer Science Unit 9: Components and Development of Large Scale Systems Lecture 5 This material was developed.

Technical Writing II Acknowledgement: –This lecture notes are based on many on-line documents. –I would like to thank these authors who make the documents.

Professional Association of Georgia Educators 2010 PAGE Conference Crowne Plaza ® Atlanta-Ravinia June , 2010 Standards-Based Classroom: What It.

© 2009 Optimize: Professional Development, LLC Supporting and Maintaining Professional Learning Communities.

Learn How to Complete the ACE & Get a College Credit Too.

Instructions & Notes This template was created to help you: – Show the team where you are going via slides representing each planned activity. – Keep your.

United States Fire Administration Chief Officer Training Curriculum Human Resource Development Module 6: Managing the Workforce.

Leaders Manage Meetings

Advanced Project Management Project Plan Templates

Mobile Apps: Review and Retrospectives Refresher Agile Transformation Team 1.

Unit 6b: Clinical Decision Support Systems that Help Improve Quality Decision Support for Quality Improvement This material was developed by Johns Hopkins.

Reaching Goals: Plans and Controls

Aligning Academic Review and Performance Evaluation (AARPE)

Individual Roles and Team Mission

Component 10 – Fundamentals of Workflow Process Analysis and Redesign Unit 10 – Process Change Implementation and Evaluation This material was developed.

1. 2 Why is the Core important? To set high expectations –for all students –for educators To attend to the learning needs of students To break through.

Unit 11C: Data Quality Attributes Data Quality Improvement This material was developed by Johns Hopkins University, funded by the Department of Health.

Updated Performance Management for Exempt Staff Fall 2009.

Engaging in Effective Performance Discussions June 6, 2013.

Program of Work (POW) or Program of Activity (POA)

McGraw-Hill/Irwin Copyright © 2008 by The McGraw-Hill Companies, Inc. All rights reserved. Reaching Goals: Plans and Controls Today’s smart supervisor.

Comp 20 - Training & Instructional Design Unit 6 - Assessment This material was developed by Columbia University, funded by the Department of Health and.

Objective 6.01 Objective 6.01 Explain the abilities to communicate effectively in a technological world Technical Report Writing List the part of a technical.

Toolkit for Mainstreaming HIV and AIDS in the Education Sector Guidelines for Development Cooperation Agencies.

Working in Teams Initial Tools for Teaming: Ground Rules and Action Plans for HIT Teams This material (Comp17_Unit3) was developed by Johns Hopkins University,

Copyright 2008 Introduction to Project Management, Second Edition 2  Many people have heard the following sayings: ◦ If you fail to plan, you plan to.

Unit 9a: The BSI Story HIT Infecting a Patient Safety Culture This material was developed by Johns Hopkins University, funded by the Department of Health.

Component 17 Working in Teams, Unit 2a Forming and Developing a Team for HIT This material was developed by Johns Hopkins University, funded by the Department.

1 Advanced Project Management Project Plan Templates Ghazala Amin.

Working in Teams, Unit 11 Positioning for High Performance Teaming: Challenges and Opportunities for Teams in the HIT Environment.

TEAM Coordinating Committee Training (TCC).  Introductions  Mission of the TEAM Program  Design of the TEAM Program  Overview of the Module Process.

Component 8 Installation and Maintenance of Health IT Systems Unit 4 Structured Systems Analysis and Design This material was developed by Duke University,

The techniques involved in systems analysis Explanation of a feasibility study:Explanation of a feasibility study: –economic, –legal, –technical, –time.

Planning in Organizations Why supervisors and managers plan: Knowing what the organization is trying to accomplish helps them set priorities and make decisions.

Working with HIT Systems Unit 8a: HIT system planning, acquisition, installation, and training: Practices to Support & Pitfalls to Avoid This material.

FINAL PRESENTATION OF ORGANIZATIONAL BEHAVIOUR AND ANALYSIS Prepared for : Dr. S. Kumar Group : Dollar 2 A. R. S. BANDARA - PGIA / 06 / 6317 B. A. G. K.

Chapter 8 The Marketing Plan McGraw-Hill/Irwin

This material was developed by Oregon Health & Science University, funded by the Department of Health and Human Services, Office of the National Coordinator.

Module 5 Session 5.2 Visual 1 Module 5 Refining Objectives, Scope, and Other Project Parameters Session 5.2 Reviewing the PAR and refining key project.

Data Quality Improvement This material was developed by Johns Hopkins University, funded by the Department of Health and Human Services, Office of the.

Unit 10: Measuring Patient Safety This material was developed by Johns Hopkins University, funded by the Department of Health and Human Services, Office.

Initial Tools for Teaming: Ground Rules and Action Plans for HIT Teams

Unit 1: Health IT Teams Examples and Characteristics Component 17/ Unit 11 Health IT Workforce Curriculum Version 1.0/Fall 2010.

Working in Teams, Unit 7a Leadership: All Members as Leaders – Leaderful Teams This material was developed by Johns Hopkins University, funded by the Department.

Lecture 8 TQM 311 lecturer: Noura Al-Afeef Medical Record Department 1.

Unit 8a: The Implementation Team HIT Implementation Planning for Quality and Safety This material was developed by Johns Hopkins University, funded by.

Joint School Improvement Planning March 18, :30-6:30 Details: Work in teams Learn/reflect/time to work Dinner at 4:45? Introductions.

Session 2: Developing a Comprehensive M&E Work Plan.

Making Health and Safety Meetings Work If you had to identify, in one word, the reason why the human race has not achieved, and never will achieve, its.

Introduction to Project Management Project Monitoring and Control Lecture a This material (Comp19_Unit9a) was developed by Johns Hopkins University, funded.

Unit 1b: Health IT Teams Examples and Characteristics This material was developed by Johns Hopkins University, funded by the Department of Health and Human.

Working in Teams Health IT Teams: Examples and Characteristics Lecture b This material (Comp17_Unit1b) was developed by Johns Hopkins University, funded.

Sale Enablement Toolkit

Sauder Unlimited presents… Corporate Development 101 Corey Wong President of BizTech ( )

Developing a Monitoring & Evaluation Plan MEASURE Evaluation.

Session VIII: Work Plan and Budget Plan

Reaching Goals and Objectives

Plan the implementation of change

Values, Mission and Vision

It matters. It really matters!

Group Work Breakdown Each member needs to have assigned an equal share of work Easily definable and measureable tasks Try to have the tasks independent.

Component 11 Unit 7: Building Order Sets

Component 2: The Culture of Health Care

Developing SMART Professional Development Plans

Presentation transcript:

Working in Teams: Unit 3 Initial Tools for Teaming: Ground Rules and Action Plans for HIT Teams This material was developed by Johns Hopkins University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number IU24OC

Unit 3 Objectives At the end of this unit the learner will be able to: 1.Create and describe SMART ground rules. 2.Develop and refine a team action plan. 3.Establish ground rules and an initial action plan for an HIT team. Component 17 / Unit 32 Health IT Workforce Curriculum Version 2.0/Spring 2011

Unit Outline Component 17 / Unit 33 Health IT Workforce Curriculum Version 2.0/Spring 2011 Overview of Team Member Expectations and Ground Rules Setting ground rules SMART ground rules Examples of ground rules Activity-Developing Ground Rules Setting team ground rules Purpose of an Action Plan Elements of an Action Plan Tools for Action Plans (PERT, MS Project, WBS, Gannt) Activity– Create an Action Plan Development of an Action PlanTools for TeamingActivity – Create Ground Rules for an HIT teamSummary/Conclusion

Team Member Expectations and Ground Rules Coach John Wooden’s six rules for creating an effective team included (Wooden, J, 2007): 1. Consider team spirit and morale. 2.Be alert to spot the good competitors and the poor ones. 3.Be alert for potential troublemakers and get rid of them. 4.Give each individual a fair chance and every opportunity he or she earns. 5.Consider fight, determination, courage, and desire. 6.Look for cooperation and good attitude. Component 17 / Unit 34 Health IT Workforce Curriculum Version 2.0/Spring 2011

Setting Team Ground Rules Ground rules should focus on three elements: Tasks – Expected activities and deliverables for the team. Process – How the activities will be carried out. Norms – Ways in which team members will interact with each other. Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring

Setting Team Ground Rules Ground rules are an important tool for helping individuals function together as a team. They should be: Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring ClearConciseConsistentAgreed-to Followed Re- enforced Updated

Setting Team Ground Rules Ground rules should be: Clear Concise Consistent Agreed-to Followed Re-enforced Updated Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring Process Monitor

SMART Ground Rules Ground rules should be written to be: Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring Specific Measurable Attainable Relevant Timely (Time Bound)

Examples of Ground Rules Here is an example of one team’s rules: 1.Project objectives are measurable and can be achieved in the short term. 2.Project work plan and implementation plan are clearly defined. 3.The problem is studied before a solution is created. 4.Meeting minutes are posted and feedback is provided. 5.Skeptics are involved on the Team. 6.Team members communicate daily with each other. Component 17 / Unit 39 Health IT Workforce Curriculum Version 2.0/Spring 2011

Activity I: Developing Ground Rules-Personal Reflection Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring Consider a team you were a member of that was a very positive and successful team experience. List between 4 and 6 key reasons you believe that team experience to be positive and successful. Next, consider a team you were a member of that was not a positive nor a successful team experience. List between 4 and 6 key reasons you believe that team experience to be neither positive nor successful.

Activity I: Developing Ground Rules-Personal Research Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring Now that you have reflected on your own experiences with teams, both positive and not so positive, spend some time researching what others have provided as guidelines or ground rules for working in teams. Write an abstract (200 words maximum) that displays insights from two independent reference sources. Next, develop a listing of 6 key ground rules that you would recommend be considered by your next team.

Why Create an Action Plan? “By failing to prepare, you are preparing to fail.” – Benjamin Franklin Component 17 / Unit 312 Health IT Workforce Curriculum Version 2.0/Spring 2011

Action Plan Preparation Clearly define goal(s) or mission Clearly define parameters/scope of the project And what is NOT part of the goal or in-scope Ask: Who, What, Where, When, Why and How Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring Who?What? Where?When? Why?How?

Action Plan Example Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring Action No. ActionGoal/Result Area Target Date OwnerOriginator Start Date Date Completed Comments

Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring Work Breakdown Structure

GANTT Chart Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring

PERT Chart Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring

Activity II: Developing an Action Plan-Personal Reflection Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring Consider a project or an important event that you have ahead of you. Use one of the approaches listed above to develop an action plan you believe would be the most appropriate combination of individual tasks necessary toward successfully accomplishing the project or event. After developing the action plan, reflect on why you selected that specific tool.

Tools for Teams Ground rule documentation Action Plan – action plan templates, project plans, WBS, Gannt, PERT, accountability templates, action item lists Meeting agendas Meeting minutes Data information tables and templates Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring

Summary and Conclusion Now that you have completed Working in Teams, Unit 3: Ground Rules and Action Plans for HIT related activities, you should be able to: Create SMART ground rules Develop a team action plan Other tools for teams Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring

References Crow K. Team Ground Rules. DRM Associates. c2001. Available from: solutions.com/groundrules.html Harrison K. Key insights into implementing PR plans. Available from: hts.asp Setting Team Ground Rules. University of Minnesota, Office of Human Resources. c Available from: /index.html Wooden J. The Essential Wooden McGraw Hill. Component 17 / Unit 3 Health IT Workforce Curriculum Version 2.0/Spring