Utah State University Extension Civil Rights Compliance Self-Assessment Tool Dr Dallas L. Holmes Institutional Research 2005 National Diversity Conference Greensboro, North Carolina

How Can You Educate and Influence the Faculty?  What is meaningful to them?  What is needed by the organization?  How can we influence performance?  Will it impact our customers?  Will it improve our civility as an organization?

Who Completes the Self Assessment?  Classified Employees  Faculty & Professional Employees Field faculty and staff Field faculty and staff Campus based faculty and staff Campus based faculty and staff

Provide the Educational Resources  Convenience  Easy of access  Support documentation  Forms at your fingertips  Measurement of personal understanding  Development of a remediation plan  Documentation of training  Identifies future training need

Identifying Content Areas to Assess Proficiency  Knowledge of Laws Rules and Regulations  Procedures for Processing Discrimination Complaints  Understanding the Statewide Equal Opportunity/Diversity Plan

Identifying Content Areas to Assess Proficiency- continued  Staff Civil Rights Training  Mailing Lists (electronic and non-electronic)  Office Facilities  Understanding Extension Staff Assignments  Program Accessibility

Identifying Content Areas to Assess Proficiency-continued  Internal Compliance Reviews  Title IX _ Nondiscrimination on the Basis of Gender  Ongoing Administration of the Civil Rights Program  Extension Program Participation Data  Public Notification Standards  Advisory Committees and Boards

“Proficient” or “Needs Improvement”  Self Assessment Requires the respondent to determine their level of knowledge and understanding and to rate themselves.  Purposeful requirement to force a decision of “proficient” or “need improvement.”  What if “I am not proficient?”

A View of the Assessment Instrument

Links are built into the instrument

Proficiency Improves with Knowledge Learn more about the world of civil rights  Immediate availability of educational resources is critical to the self assessment process if performance improvement is expected.

My Improvement Plan Purpose: Area#____ Letter____ 1A -Better understand the laws that will help me to be more responsive to all of my customers. 8A -Understand the population demographics of my county and compare that with my personal contact data.

Certificate of Self Assessment Note beginning of a self improvement plan.

Annual Certification  January-February of each calendar year every Extension employee, campus and field staff are required to complete the self assessment tool. Reminder of the civil rights commitment Reminder of the civil rights commitment Review and improve understanding Review and improve understanding Reassess new action plans as the annual review of plans of work are conducted Reassess new action plans as the annual review of plans of work are conducted

Certification Documentation and Record  Upon completion of the self assessment instrument A paper copy is printed for the respondents file. A paper copy is printed for the respondents file. An electronic copy of the completed instrument is forwarded to the Extension state office. An electronic copy of the completed instrument is forwarded to the Extension state office. An electronic copy is subsequently provided to Regional Directors (supervisors). An electronic copy is subsequently provided to Regional Directors (supervisors).

Completion and Submission

Certificate of Self Assessment

Taking a Look at the Instrument  Electronic Internet Version  CD Version stand alone  CD Version connected to the Internet

Extension Intranet Web Site Self Assessment Instrument Access

The Self Assessment is one Part of the Extension Diversity and Affirmative Action Plan  The instrument has provided focus to users.  It has provided civil rights training documentation.  It has created awareness and behavioral changes among the staff.  The instrument is convenient to use and is being used to train temporary employees.  Resources are centralized for immediate retrieval.

Time to Drive the Instrument