Pacific Institute for Research and Evaluation RI Training and Technical Assistance Resource Center November 18, 2009

 What type of work does the public/community leaders think you do?  What achievements does the community attribute to the task force?  Who would care if the task force went away?

 Has perception changed as a result of SPF?  Do we need to clarify or redefine perceptions?

 Entity  Personnel  Mission  Logistics  Communications  Membership  Meetings

 Municipal department  Permanent committee or commission  Ad-hoc, temporary, or advisory  Funding dependent  Private 501c3

 Who hires employees  Municipal employees or contract employees  What happens if a task force employee becomes unemployed

 Service oriented (run programs)  Environmental (change policy, norms)  Youth specific  Substance abuse specific  Other

 Physical space location  Electronic and physical mail address  In-kind match

 Materials, brochures, website  Endorsements, sponsorships  Public face of the task force

 Who is at the table  Who isn’t at the table  Are roles and responsibilities clear

 Can issue can be addressed via phone, internet, …?  Individual concerns ◦ Have one-on-one conversation

 Introductions  Especially important for new members and visitors ◦ Make sure they know whom to contact for more information before they leave  Ensure everyone is clear on next action steps

 Public notification  Committee heads and other members provide agenda items and reports  Provide materials for review before the meeting

 Respect people’s time  Ensure meeting is necessary  Take and distribute minutes  Conduct in professional manner ◦ Robert’s Rules of Order Newly Revised  Start and end on time  Stay on topic  Encourage input from less vocal members

 Let meeting “get away” from facilitator  Discuss irrelevant items  Allow 1-2 people to take over