PowerPoint Basics Tutorial 4: Interactivity & Media PowerPoint can communicate with the outside world by linking to different applications, managing different kinds of media and even communicating with the Internet. In the following slides we’ll practise the following skills:  Use action buttons  Link to a sound file  Link to a web page  Link to a video online (e.g. YouTube)  Link to a video on the PC  Link to a Word or PDF document  Link to another presentation or slide show  Link to another application on the PC Go to the next slide in this tutorial.

You’re now on Slide 2 Tutorial 4 – Interactivity & Media For this task we’re going to make use of the Slideshow file we created in Tutorial 2. There we created a slideshow that can change slides automatically. We will add a simple navigation tool bar to each slide. 1.Load the Slideshow presentation now. 2.Re-save it, this time with the new name Slideshow2, so that we leave the original presentation intact. 3.Go to View > Task Pane and select the Slide Transition Pane from the drop-down menu at the top. 4.Go to View > Slide Sorter. 5.Select all slides. For the Advance Slide options in the Pane de-select both On Mouse Click and Automatically After. We’ll navigate through the show by using the buttons. 6.Double-click on the first slide’s thumbnail to bring it up. Delete the small loudspeaker icon for the background music. 7.Save the presentation. A Let’s create some similar buttons. 15.Repeat the same procedure to create, in this order, a Back (Previous) button, a Home button, a Next button and a Last Slide button. Resize them accordingly. 16.To give them the same appearance, click on the first button created, click on Format Painter on the Standard Toolbar, and click on each consecutive button. 17.Move the buttons to put them on a single line. The Grid Settings we set up should easily align the buttons. 18.Select all the buttons, and Group them. Place the group somewhere in the bottom left of the slide (opposite the text box). 19.With the group still selected, click Edit > Copy, move to the next slide and click Edit > Paste. Repeat until the buttons are on all slides. 20.Save the presentation and run it. Go to the next slide in this tutorial. C Now we’ll create a navigation bar with the necessary buttons. 8.On the Drawing Toolbar open the Autoshapes drop- down menu. 9.From the Action Buttons group select the Beginning button. 10.Place it somewhere on the slide. As soon as you release the mouse button the Action Settings window will appear. Note that the Action on Click is automatically set to First Slide. Click OK. 11.Right-click and select Format Autoshape > Size and give it a size of about 1.5 by 1.5cm. 12.Experiment with some Line and Fill colours. 13.While the button is highlighted, on the Drawing Toolbar go to Draw > Grid & Guides. Change the Snap to selection from Snap object to Grid to Snap object to other objects. This will help the subsequent buttons to align to this button automatically. 14.Save the presentation. B 15

You’re now on Slide 3 Tutorial 4 – Interactivity & Media!! This time we’re going to link some graphics to a sound and to the Internet. First, we’ll download a picture from the internet. 1.Go to the Resources section of the course website and click on retro-telephone.jpg. 2.Right-click on the picture and select Save Picture As. Save the picture with its original name (retro-telephone.jpg) on the Desktop. 3.Do the same with the file Old_Telephone.wav. This is a sound file. 4.Go to Insert > Picture > From File and load the picture into this slide. Resize it. 5.Right-click on it and select Action Settings. 6.Tick Play Sound. Open the drop-down menu and scroll down to Other Sound. Load the sound file Old_Telephone.wav. 7.Tick also the Highlight click option. Fress SHIFT-F5 to run the presentation from the current slide and click on the telephone. A Now we’ll create a flashcard connected to the Internet. 8.Create a rounded rectangle by going to Drawing Toolbar > Autoshapes > Basic Shaoes > Rounded Rectangle. 9.Set the size of the rectangle to about 1.2 by 5.3cm. 10.Type the word telephone in the rectangle. 11.Right-click on the border of the rectangle and select Format Shape. Go to the Text Box and select Resize Autoshape to Fit Text. Now if you change the font or the font size of the text, the rectangle will resize accordingly. 12.Open Internet Explorer and go to the Macmillan Online Dictionary at Use the search textbox to look for the word telephone. This should take you to a new page for the word ‘telephone’ Go to the site’s address bar, highlight the address, right-click and select Copy. 14.Get back to this slide, click on the flashcard and select Insert > Hyperlink. The cursor should now be flickering in the Address textbox. On the keyboard, press CTRL and V to paste the address. 15.Save and run the presentation. Click on the flashcard. Go to the next slide in this tutorial. B

You’re now on Slide 4 Tutorial 4 – Interactivity & Media If you want to link to a video on the Internet, the best way is to use the same method for the web link used in the previous task: Create an object and link it to the page with the video. Let’s try this with a YouTube video. 1.Go to 2.In the search textbox type Tiger. 3.One of the results should be Lion or Tiger ‘The VS Debate’. If you don’t find this you can use any other video for the exercise. Click on this link to bring up the video on a separate web page. 4.Highlight the address, right-click and select Copy. 5.Get back to this slide and create an object: it can be a button, some kind of shape, or perhaps the photograph of a tiger. 6.Use the Insert > Hyperlink function to link the object to the video web page. 7.Save the presentation and run it. A We can import a video straight into the PowerPoint presentation. This has its own advantages and disadvantages. One disadvantage is that you cannot load all video formats, including some of the more popular ones available on the Internet. 8.Go to Insert > Movies & Sounds > Movie from File from the Media Clips section (far right of the Ribbon). 9.From the Favorite Links section select More > Public > Public Videos > Sample Videos > Butterfly. If you cannot find it, download it from the Media section of the Resources page on the course website. 10.Click OK. You’ll be asked how you would like the video to work. Automatically will run the video as soon as you show the slide. While viewing the slide clicking over it will toggle between running and pausing it. 11.Resize the image proportionally, and fit it in the empty space above. 12.Save the presentation and run it. When inserting a video into PowerPoint there is no way of managing the video (pausing, rewinding, jumping to a particular spot). This is one of PowerPoint’s limitations. You can, however, make PowerPoint run a separate program (e.g. Windows Media Player or RealPlayer) to do this. We’ll explore this later. Go to the next slide in this tutorial. B

You’re now on Slide 5 Tutorial 4 – Interactivity & Media Let’s link an object to a Word or PDF document. 1.Create a shape. 2.Right-click and select Action Settings. 3.Click the button to enable Run Program and then click Browse. You will be asked to choose a program. 4.Let’s select a file first. 5.In the Select a Program to Run window, open the Files of Type drop-down menu (bottom) and select All Files. This will display a list of files as well as programs. 6.Select any file you have on your PC. It can be a Word document, a PDF file, a text document or even an photograph. 7.Click OK. Click OK again. 8.Save the presentation and run it. A We can also link to a standalone program. 15.Create a third shape. 16.Right-click and select Action Settings. 17.Click the button to enable Run Program and then click Browse. You will be asked to choose a program. 18.Go to My Computer > Local Disk (C:) > Windows > System32 > calc.exe. 19.Click Open. Click OK. When you click on this object, it should run the Calculator application. 20.Save the presentation and run it. That’s the end of this tutorial. C We will now link an object to a PowerPoint slide show. Create another shape. 9.Right-click and select Action Settings. 10.Click the button to enable Run Program and then click Browse. You will be asked to choose a program. 11.In the Select a Program to Run, open the Files of Type drop-down menu (bottom) and select All Files. This will display a list of files as well as programs. 12.Find and select the Slideshow presentation you created in Tutorial Click Open. Click OK. 14.Save the presentation and run it. B