August 2010 Chapter WebEx Mary Beth Lech, CFCM, Fellow NCMA Chapter Relations Manager x1119

1 1 Today’s Agenda Staff News Today’s Special Guest, Chuck Woodside –Certification News Chapter Elections Annual Performance Evaluation Chapter Annual Reports Chapter Grants NCMA Guides New Chapter Financial Report form CMLDP News NCMA Intranet Upcoming events Webinars / WoD New Professionals CoP Virtual Conference Chapter Discounts for Early Commit to NES Did You Know…? Social Media What’s On Your Mind?

2 Staff News Wyatt being deployed for 6 months NCMA hiring for 3 positions: –Chief Knowledge Officer –Education and Media Specialist –Chapter Relations Specialist

3 Today’s Special Guest Chuck Woodside, CPCM, CFCM, Fellow NCMA Director of Certification x1132

4 Changes to Lifetime Certification For those currently certified individuals who have been continuously certified for a period of at least 20 years, OR who reach the age of 60 during their recertification period, a new NCMA Lifetime Certification is now available. –Applicants for Lifetime Certification based on age alone must submit verification of age in addition to their application and application processing fee. Once awarded Lifetime Certification, the designee is no longer required to meet the five-year recertification requirements. – This improvement allows those who maintain their certification over a 20-year period to apply for Lifetime Certification regardless of age. For more information, please contact

5 Changes to Certification Exams Beginning with testing in January 2011, the Certified Federal Contracts Manager (CFCM) and Certified Commercial Contracts Manager (CCCM) exams will be expanded from the current 110-question format to 150 questions. Candidates who currently have an approved CFCM application on file and who want to take the 110-question exam must do so no later than the month of December Time limits for the 150 question exams will be extended to four hours –Beginning in January 2011, only the 150-question version will be available.

6 Changes to CCCM Certification Exam Candidates who currently have an approved CCCM application on file or who intend to apply for the CCCM are encouraged to postpone testing until the new and improved exam is available in January. CCCM candidates whose eligibility to test expires before January may have their eligibility extended for up to six months at no cost upon written request to – CCCM candidates have the option of taking the 110-question exam through December 2010; however, the NCMA Certification Department advises that most candidates will benefit by taking the new exam beginning in January. –The new exam will be based on the material in the current Commercial Knowledge Module Preparatory Study Manual and will be supplemented by material in the Uniform Commercial Code in a Nutshell, by Bradford Stone. –There will also be an all-new practice CCCM exam available by January 2011.

7 NEW! CPCM Study Guide A new comprehensive study guide for the CPCM exam is now available! The guide features valuable information concerning all five competency areas covered on the CPCM exam, including contract principles, acquisition planning/strategy, contract administration, specialized knowledge, and general business. The guide includes sample test questions, answers, and explanations for each competency area, as well as recommended readings. –This new tool is indispensable for CPCM candidates seeking to make the best use of their time in preparing for the exam. The cost in only $65 for NCMA members, $80 for nonmembers. Click here to purchase your copy now!

8 New CPCM Practice Exams Available! Four All New CPCM Practices Exams Added –Contract Principles –Acquisition Planning/Strategy –Contract Administration –Specialized Knowledge Areas The addition of these four new practice exams to the existing General Business practice exam means CPCM candidates may now pre-test on any or all five of the competencies covered on the CPCM exam. Feedback includes identification of correct answers on questions missed. Practice Exams priced at $35 each Contact Blake Boynton, Certification Department for details

9 Certification Exams Offered at Upcoming NCMA Conferences Paper exam offered at GCMC in Crystal City VA on December 10 –Applications and fees due NLT November 9, 2010 –NOTE!! Exam fee ($50 members/$90) non-members is in ADDITION to the application fee but in lieu of the $95 fee for on-line testing. –CPCM and CFCM Review Classes offered on December 8, 2010 Price for conference attendees $295 member/$345 non-member Price for all others $345 member/$395 non-member Earn 7 CPE and receive complimentary copies of the Guide to the Contract Management Body of Knowledge 2 nd Edition and the Desktop Guide to Basic Contracting Terms You do NOT need to attend the review classes to be able to take the exam. Paper exam at Mid Year in Las Vegas on Friday. January 21 –Applications and fees due NLT December 21, 2010 –NO exam review classes offered in Las Vegas You MUST notify NCMA in advance that you are taking the exam at GCMC or Mid Year. NO WALK INS!

10 Chapter Hosted Exams Your chapter can host an exam at your location! Contact for Indianapolis chapter hosted exam on Friday Nov 5 th. Indianapolis applications, payment and notification to HQ by Friday Sept 17 th.

11 Any questions for Chuck? Thank you, Chuck

12 Are you ready for chapter elections? What positions are you electing in your chapter? What do your chapter bylaws call for? Chapter Election Guidance available on the NCMA Intranet. Click on Chapter Management Links, then on Chapter Resources. Once you complete elections, send your new volunteer list to New certificates will be sent to you

13 How did we do? NCMA Annual Performance Evaluation –It’s your chance to rate NCMA on our products and services to chapters –Evaluation link was sent to every chapter volunteer listed for PY 2009 – 2010

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15 Chapter Annual Reports Requirement of NCMA Policy 5-7, Chapter Policies Five items from every chapter, every year –Chapter Annual Report (July 1, 2009 – June 30, 2010) –Chapter Financial Report (July 1, 2009 – June 30, 2010) –Chapter Audit Report –Copy of Chapter Bylaws –List of Chapter Officers / Volunteers for July 1, 2010 – June 30, 2011

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17 Graalman Rating Sheet: Program Year. Objective 1: Provide value to membersPlusNeutralMinus GreenAmberRed 1 Did you conduct or co-conduct a one-day conference or seminar other than NES that was more than 4 hours in duration?> 4 hours no seminarsN/A 2 Does your chapter conduct or co-conduct a workshop program consisting of meetings with Educational Programs of at least 1 hour duration?at least 3 only 1 or 2 hours; or only networkin gno seminars 3 Did you organize, offer and conduct or co-conduct a an organized study program for certification candidates? Offered and taken Offered but no takersnone offered 4 Did your chapter host or co-host a National Education Seminar (NES)? List from NationalyesNoN/A 5 Did your chapter host or co-sponsor any other NCMA seminar originated by the NCMA National organization? Alternate NES or Audio SeminaryesNoN/A 6 Does your chapter have a scholarship program? Scholarships can go to students, chapter members, and may cover expenses, classes, conference or support to World Congress or Leadership meetings.yes no 7 Did your Chapter nominate and support participants to the NCMA Leadership Development Program? Did the LDP nominee serve in a Leadership role in your Chapter?yesnoN/A

18 Chapter Grants Information and applications for PY 2010 – 2011 grants sent to chapter presidents Application form on NCMA Intranet

19 NCMA Chapter Guides New Chapter Charter Guidebook now available on the NCMA Intranet New Chapter Guide for 2010 – 2011 now available on the NCMA Intranet

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21 Follow Up Actions… Attendees have received their certificates of attendance Attendees have received a survey link Congress presentation charts are posted on the Internet Leadership Summit charts will be posted next week on the Intranet See pictures on

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23 CMLDP News Selections for Class of 2010 – 2011 will be made and announced August 31 st. Thank you to the Bluegrass and Battlefield-Dulles Chapters for your generous contributions to the CMLDP program at Leadership Summit!

24 Congratulations CMLDP Class of Distinguished graduate –Jeff Stingle, CFCM, Mid Florida Chapter Honor graduates –Carly Cox, CFCM, Dayton Chapter –Matt Gomer, Denver Chapter –Teri Vincent, CFCM, Frederick Chapter

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27 Go to the NCMA Intranet

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30 Log in changed on July 1st

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33 Chapter Scholarship and Form 1099 Guidance CFO Sam Smith consulting with tax advisors Guidance letter to chapters to be issued shortly –Differences between scholarships, travel reimbursements etc.

34 Upcoming Events Save These Dates! Government Contract Management Conference 2010: December 9-10, 2010; Hyatt Regency Crystal City, Arlington, VA Mid Year Leadership 2011: January 21–22, 2011; Mirage Hotel and Casino, Las Vegas, Nevada Aerospace and Defense Contract Management Conference 2011: March 17-18, 2011; Renaissance Glendale Hotel and Spa, Glendale, AZ World Congress 2011: July 10 – 13, 2011; Denver, CO Aerospace and Defense Contract Management Conference 2012: March 22–23, 2012; Hyatt Regency Austin, Austin, Texas World Congress 2012: July 29 – Aug 1; Boston MA

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36 Participants earn 1.5 CPEs. Upcoming Webinars by Date August, 2010 –August 18: Advanced ITAR Workshop Program Details and Registration September, 2010 –September 14: TDOSC: Current Status and Use Program Details and Registration –September 23: Contracting for Services Program Details and Registration

37 Consider WoD for a Chapter Event! Webinars on Demand (WoD)—Previously recorded webinars For those unable to participate in live webinars, we are now offering Webinars on Demand (WoD). These are recorded webinars converted into digital file format (with all seminar materials included as PDF documents) available for purchase through the NCMA store. These digital downloads and other previously recorded seminars are available at discounted prices. Visit the NCMA Store, under Webinars on Demand (WoD) for a complete listing.Webinars on Demand (WoD) WOD: International Government Procurement WOD: Types of Contracts WOD: Price Reasonableness WOD: Preparing for Challenges of CY WOD: Seriously? New Expectations of Subcontract Monitoring! WOD: Proposed Policy Letter on Inherently Governmental WOD: FAR 3.10 and Beyond WOD: Performance-Based Contracts WOD: Government Contract Compliance: Current and Emerging Challenges WOD: Performance-Based Service Acquisition COP Virtual Conference WOD: Small Business Contracting COP Virtual Conference

38 Develop Your Most Valuable Resource: New Professionals Community of Practice Virtual Conference Date: Thursday, September 9, 2010 Time: 12:00pm–4:00pm Eastern Location: Online Contact Kim Jervey at x1111 Click here for the link to the New Professionals CoP ConferenceClick here for the link to the New Professionals CoP Conference

39 Chapter Commitment Forms for NES Receive a $10/head price break if you sign up for a NES before Oct 31 st. Price break applies to ALL NES offerings, not just the new one on Contract Types. Click here for the Chapter Commitment form for NES for PY11.Click here Kim Jervey will be our special guest on the September Chapter Leader WebEx

40 Did You Know… NCMA can your chapter with a general liability insurance policy for your chapter event at no charge? NCMA can provide your chapter with a copy of Quicken® software for your chapter finances? You can order a new chapter banner? You can order magnetic name badges for your chapter? Contact for additional

41 How Do You Know What Your Members Want? How about a one question survey? Here’s a sample from the Lone Star Chapter Newsletter Chapter Survey Please take a moment to answer the following question. Please send your response to Angela Deren at or What time of day would you prefer to attend a Chapter meeting? a. Breakfast time b. Lunch time c. Dinner time

42 NCMA Social Networking Find us, follow us, and connect with each other on:

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44 Special NCMA Chapter Leader Facebook Page established Not an open site Membership must be approved –Go to Facebook –Find NCMA Chapters-National Contract Management Association –Send a request to become a member of the group Once approved, post your chapter related discussions Post your chapter meeting announcements so that travelers can come to YOUR meetings

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47 What’s On Your Mind ?

Critical Days of Summer Memorial Day thru Labor Day Be safe! We want to see you at our events!

49 Thank you for joining us today.

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