Holly Phillips, MLIS, MS Erinn Aspinall, MSI Philip Kroth, MD, MS MLA 2007 Philadelphia, PA 5/21/2007 The NIH Public Access Policy at UNM: Sparking a Revolutionary Change in Research Culture and Practice

2 of 22 Overview NIH Public Access Policy UNM Policy Participation UNM Policy Knowledge and Attitudes UNM HSLIC Response Conclusions

3 of 22 NIH Public Access Policy Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research (the Policy) The Policy requests that NIH funded investigators submit their final, peer-reviewed, published manuscripts to PubMed Central (PMC) within six months of publication

4 of 22 NIH Policy Task Force Established to determine: –Submission rates of NIH-funded investigators at UNM –Factors impacting participation rates Goal/Outcome: –To develop recommendations and an action plan for HSLIC support of the Policy

5 of 22 Policy Participation Rates Kroth, PJ, Aspinall, EE, Phillips HE. The National Institutes of Health (NIH) Policy on Enhancing Public Access: Tracking institutional contribution rates. J Med Libr Assoc. 2006;94(3): Task force developed a Contribution Rate Formula based on a PubMed query to measure the proportion of eligible papers submitted to PMC Used to gather baseline statistics to measure impact of future Policy-based interventions

6 of 22 Contribution Rate Results The national contribution rate is 12.8% –3.0% reflects author-submitted articles UNM’s contribution rate is 8.7% –1.1% reflects author-submitted articles

7 of 22 UNM Policy Knowledge and Attitudes Baseline statistics show low UNM contribution rate Task force charged with determining: –Awareness of Policy by NIH-funded investigators –Perceived barriers to participation –Resources/assistance HSLIC can offer to support Policy participation at UNM Survey developed to gather relevant information from NIH- funded investigators at UNM

8 of 22 Survey Methods Identified all (128) investigators at UNM who received NIH funding during FY Developed questionnaire to assess knowledge, acceptance, perceived barriers to compliance with the Policy and interest in library-based assistance Distributed paper questionnaire investigators June-July, 2006

9 of 22 Survey Results: Demographics (1 of 2) 49% response rate (63/128) 68% from School of Medicine

10 of 22 Survey Results: Demographics (2 of 2) Faculty Rank –Tenured (75%) –Non-Tenured + Non-Tenure Track (19%) Number of NIH Grants as Principle Investigator –1-3 (49%) –4-6 (27%) –7 or more (16%) Number of manuscripts from NIH-funded research since Policy start date (May 2, 2005) –1-3 (38%) –4-6 (32%) –7 or more (16%)

11 of 22 Survey Results: Awareness 64% of investigators are aware of the Policy

12 of 22 Survey Results: Intent Only 30% say they intend to deposit next eligible manuscript

13 of 22 Survey Results: Barriers (1 of 2) 55% cite copyright, manuscript access & Policy knowledge as top barriers

14 of 22 Results: Barriers (2 of 2) Top Barriers: Other (14%) comments –“This doubles our workload…why doesn’t NIH solve this directly with the journals/publishers.” –“Most publishers preclude authors from submitting the final pdf … in effect generating two different versions of the same publication.” –“I don’t care.” –“Don’t know where to start.”

15 of 22 Survey Results: Assistance (1 of 3) 64% expressed interest in library consultative service

16 of 22 Survey Results: Assistance (2 of 3) 57% seek copyright management, manuscript access & administrative support

17 of 22 Survey Results: Assistance (3 of 3) Assistance Type: Other (7%) comments –“Something simple to describe how to do this.” –“15-20 min web-based course that I can take on my own time and contact info for person to assist in the process.” –“Need somebody else to do it for me.”

18 of 22 Survey Results : Conclusions (1 of 2) Respondents were tenured faculty (75%), with extensive NIH PI experience (43% >4 grants), who are working on one or more (86%) papers resulting from NIH research Awareness of the NIH Policy is fairly high (64%) Many (57%) may submit eligible manuscripts

19 of 22 There are significant barriers to participation including copyright (30%) and Policy knowledge (25%) Many (64%) express desire for library assistance, particularly in copyright/manuscript access (29%) and in assistance with manuscript submission (28%) Survey Results: Conclusions (2 of 2)

20 of 22 HSLIC NIH Task Force Response Drafted recommendations: –Promotion Local: UNM Scholarly Communication Symposium National: SGIM and AMIA Conferences –Education Clinical and Translational Sciences Center –Masters of Science in Clinical Research –Services HSLIC Strategic Plan: Scholarly Communication Support Center Monitor UNM progress with Contribution Rate Formula

21 of 22 Lessons for Librarians Posting work to repositories is not yet viewed as part of the authoring process and is often seen as extra work Libraries can encourage and train authors to: –Think about benefits of open access (more exposure!) –Actively manage their copyright (it can be done!) –Post their work (it doesn’t take long!) –Become agents of change in their fields (quality will become better!) –Be better citizens of the world (the world does not end at our border!)

22 of 22 Thank you!