The UC Open Access Policy More information at uc-oa.info

The UC Open Access Policy The UC Academic Senate passed the UC Open Access Policy on July 24, More information at uc-oa.info

How the policy works 1. Faculty retain copyright to their work and issue to university a non-exclusive license to exercise rights under copyright, including fair use rights. More information at uc-oa.info

How the policy works 2. Faculty deposit articles into an open access repository or publish them in an open access journal. More information at uc-oa.info

How the policy works 3. Faculty may opt-out of license provision for any reason. More information at uc-oa.info

Scope of the UC Policy Covered: Academic Senate faculty “Scholarly articles,” including materials published in journals, conference proceedings, etc. Articles with a publication agreement signed after July 24, Not covered: Students Adjuncts Visiting professors Post-docs and researchers Books Popular, non-scholarly articles Fiction and poetry Lecture notes Articles published before the policy was passed. More information at uc-oa.info

Advantages of the OA policy The corpus of most UC faculty works is freely available and searchable, in full text. More information at uc-oa.info

Advantages of the OA policy Open Access articles are read more often and are more highly cited than articles in subscription-based journals. More information at uc-oa.info

Advantages of the OA policy Institutions with fewer resources, institutions in other countries, and researchers and patients worldwide benefit. More information at uc-oa.info

When to Deposit Faculty on all UC campuses may deposit now. Faculty at UC Irvine, UCLA, and UCSF are expected to deposit as of November 1, Faculty on the remaining campuses will be expected to deposit starting in November More information at uc-oa.info

Automated Harvesting An automated harvesting system is being built to make deposit even easier. This system will: – gather information about articles published by UC- affiliated authors. – faculty to verify the data, collect the publication (where necessary), and approve deposit. Available June 2014 for UC Irvine, UCLA, and UCSF. Available June 2015 for remaining campuses. More information at uc-oa.info

How to Deposit From uc-oa.info: More information at uc-oa.info

4. Enter a few details about your work. (Tip: Entering a DOI or PubMed ID will automatically complete the form for you!) 5. Provide a file. You can upload your manuscript or, if your manuscript is already openly available, provide a link. 6. Specify how others may reuse your work, acknowledge the deposit agreement, then click Submit.

Publishers Over 200 publishers have been informed about the policy. More information at uc-oa.info

Publishers Some may require authors to opt out of the policy (waiver), or to delay public access (embargo). More information at uc-oa.info

Publishers uc-oa.info will be updated with publisher information as it is gathered and verified. More information at uc-oa.info

Responding to Publishers 1.Go to uc-oa.info or osc.universityofcalifornia.edu 2.Navigate to the “Get a Waiver/Embargo” page 3.Fill out basic information and generate a letter to give to publishers

For further reading… Visit the Office of Scholarly Communication website for: The full text of the policy Answers to dozens of Frequently Asked Questions Campus contacts/resources And more! uc-oa.info More information at uc-oa.info

OA & Scholarly Communications Guide

Ideas? Questions? Feedback? UC Office of Scholarly Communication UC San Diego Nancy Stimson, Library liaison for department Librarian Name, More information at uc-oa.info

Liaison Librarian Services Consultations: – Access to library resources (e-journals, etc.) – Literature searching service -- or advice on how to search – Citation management (EndNote, RefWorks, etc.) – Compliance with funder mandates (NIH Public Access Policy, NSF data management plans, etc.) – Assistance with data management planning New faculty/staff orientations – Attendance at group sessions or one-on-one orientations More information at uc-oa.info