GPUG ® Summit 2011 November 8-11 Caesars Palace – Las Vegas, NV The Worst Mistakes You Can Make With Dynamics GP Mark Polino - I.B.I.S., Inc. John Lowther – Sta-Home Health

GPUG Summit 2011– Las Vegas Share  Feel free to Tweet, Blog or update Facebook live with things you learned in this session.  Official Tag: #GP2011

GPUG Summit 2011– Las Vegas Not Backing Up  Backing up only the sample DB  Not backing up files, forms, reports, etc.  Not backing up before year end  Not backing up before SQL commands  Not backing up to separate drive  Not performing TEST RESTORES!

GPUG Summit 2011– Las Vegas Chart of Accounts Errors  Framework too small  Not updating the chart for GP  Wrong account posting type

GPUG Summit 2011– Las Vegas Deleting  Drop Table  Remove  Delete – Batch – Budget  Deleting the LDF/MDF files  Deleting SQL Elements – users, procedures, views, etc.

GPUG Summit 2011– Las Vegas History  Not Maintaining History  Maintaining Inconsistent History  Running utilities without History

GPUG Summit 2011– Las Vegas Ignorance  What does this utility do?  Testing Mass Modify in Production  Activating Account Security without setup  Changing posting settings  Testing in production  Using Auto Shrink

GPUG Summit 2011– Las Vegas Ownership  No process owner  Lack of business buy in  Separating decision making from consequences  No implementer/poor implementer  Lack of internal resources

GPUG Summit 2011– Las Vegas Reconciling  Multiple AR/AP accounts  Bringing unreconciled accounts into GP  Timing Differences – Setup – Transactional  Not maintaining history  Posting in summary

GPUG Summit 2011– Las Vegas Security  Locking security down to the point that people can’t do their jobs  Security through obscurity  Everyone a Power User  Turning off company master security  Not rebuilding security from v9 to v10+

GPUG Summit 2011– Las Vegas Year End  Running Fixed Asset Year End Close without depreciating through Year End  Not checking account types  Fixed Asset calendar out of sync with Fiscal Year  Closing year multiple times [GL, Inv., etc.]  Not backing up

GPUG Summit 2011– Las Vegas Attention to Detail  SQL statements without a Where clause  Trying to remove one history record and removing them all  Not validating correct posting [payroll, GL, etc.]  Allow Logs or TempDB to grow uncontrolled and use up all available space

GPUG Summit 2011– Las Vegas Customizations  Customizing to fit old system  Customizing instead of using ISV solution  Customizing for today with no room for change  Solving problems with complicated processes instead of customization  No customization support

GPUG Summit 2011– Las Vegas Implementation  Not running and clearing catch up depreciation before 1 st depreciation run  Running the full GP client remotely over VPN  Truncating zeros with Excel/CSV on master data load  Assuming that change is easy  Under training  Under communicating

GPUG Summit 2011– Las Vegas Support MyGPSearch.com – Custom search engine dedicated to Dynamics GP – Search more than 100 sites with tens of thousands of resources for support information on Dynamics GP – Web ( – Mobile ( – Android (

GPUG Summit 2011– Las Vegas More Tips

GPUG Summit 2011– Las Vegas More Tips  Microsoft Dynamics GP 2010 Cookbook – Book, Kinkdle, ePub and PDF options – Amazon, Barnes and Noble, AmazonBarnes and Noble Packt Publishing

GPUG Summit 2011– Las Vegas Follow Up Mark Polino DynamicAccounting.net Twitter.com/mpolino Twitter.com/DynAcctNet Facebook.com/DynAcctNet LinkedIn.com/in/mpolino John Lowther Microsoft Dynamics GP Microsoft Dynamics GP DBA (Blog) GPUG Member Tidbits (Blog) Microsoft Dynamics GP "Ask The Community Website" (Post) GPUG Member Tidbits Microsoft Dynamics GP "Ask The Community Website"