Keeping Your Disaster Dollars Dave Rickard Disaster Recovery Manager Santa Barbara County

$37,948,516  1990 Painted Cave Fire = $626,607  1993 Flood = $1,321,909  1995 Floods = $13,100,000  1998 El Nino Flood = $13,  2001 Winter Storm = $3,200,000  FHWA Reimbursements = $5,200,000  Disaster Recovery Grants (DRI) = $1,300,000

Documentation  Contracts Request for bids Bid Documents Contracts Invoice from Contractors Warrants and Checks supporting payments

Documentation  F.A. Labor  Time Cards and Payroll records – Activity Logs  Fringe benefits rate information  Employee listing with title and salary  Warrants and checks supporting payments  Union Agreement, if applicable

Documentation  F.A. Equipment & Materials  Schedule of equipment used on the job (usage log)  Equipment Rate Schedule  Records for rebates, discounts, allowances and salvage value, if any  Fair Market Rental Agreement, if equipment was rented  Warehouse Receipts showing requested and used

Documentation  Other Items  Single Audit Reports  Insurance Policies – Risk Management Office  Any other documents pertaining to all projects  Cost Sheet/Ledger summarizing final cost claimed on individual project  Chart of accounts, listings of codes, etc., in effect during disaster expenditure period.