Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region Kick-off slides September 2009

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region Project labels strategic project the area the topic the support national transport ministries the EU Baltic Sea Strategy umbrella function inspiration compilation generalisation BSR blueprints

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region Supervisory, guiding, arbitrary and marketing functions Meetings twice a year LP and high level officials of the core partners Setup and geographical representability? The Steering Committee

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region The Steering Committee The current setup: Region Skåne (LP) Region Västerbotten LAKES Eastern Norway County Network Region Blekinge Region Sjaelland Pomorskie Region Vest Agder County Västra Götaland Region ILIM City of Hamburg (through Ma- Co?) Questions: 1.Warmia and Mazury Region? 2.Representatives from Estonia, Latvia and Lithuania? 3.Officials, no politicians? 4.First meeting? January 2010?

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region Free-will representation of politicians and high-level business actors Guidance and meeting place function Meetings in connection to the EU BSS events First gathering: months 7-12 (April-September 2010) Access and financial support by corridor projects? Relation with the EU BSS governance structures? The Stakeholders Cooperation Forum

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region The planning stage PROJECT MANAGEMENT GROUP 1 Detailed activity and budget plan Periodical information on the planned activities and expenses WP/TASK MANAGER WORKING GROUP 2 Compiled WP/task information on the planned activities and expenses for decision of the PMG 3 Harmonisation and approval of the planned activities and expenses 4 Public procurement tenders for external services Cost sharing agreement LEAD PARTNER (PROJECT MANAGER,FINANCIAL MANAGER)

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region The reporting stage LEAD PARTNER (PROJECT MANAGER,FINANCIAL MANAGER) JTS ROSTOCK 1 Draft partner progress report (budget, activities) 3 weeks after the end of period 2 Consultation on the concordance with activity and budget plans Information on the outputs/results 1 month after the end of period 5 Approval of the report Evaluation of progress 3 months after the end of period 4 Consolidated progress report 2.5 months after the end of period PROJECT PARTNER WP/TASK MANAGER 3 Verified partner progress report (budget, activities) 2 months after the end of period PROJECT MANAGEMENT GROUP STEERING COMMITTEE 6 Monitoring of implementation Endorsement of PMG evaluation reports

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region WP0 expenditures Period: 1 April 2008 – 9 June 2009 (~ 14 months) All interested partners to report BL1, BL2, BL3 and BL4 costs Submission to LP by 15 October Division proposal by LP to PPs by end of October On administrative routines

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region Reporting dates On administrative routines Progress reportReporting periodSubmission deadline for LP Submission deadline for project partners Start dateEnd date Preparation costs Closure costs

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region The first level controllers PP responsible to appoint, contact, inform, get verification and validation Decentralised system in: DE, DK, FI, LT - designate, certify and pay FLC (page 117 of the Programme Manual) Mixed system in NO – pay FLC FLC to check cost sharing method/procedure in advance On administrative routines

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region Open questions Proofs of expenses to the LP for information? Cost sharing method for the thematic WPs/tasks Meeting of financial managers in February 2010? On administrative routines

Project Part-financed by the European Union Towards an integrated transport system in the Baltic Sea Region Thank you for your attention! Wiktor Szydarowski Project manager