Session 10 Table of Situational Analysis Project for Capacity Development for Implementing the Organic Law at the Capital and Provincial Level (PILAC 2)

Objectives and Content Objective of Session 10: Training participants understand the formulation steps of the table of situational analysis and can prepare it. Content:1. Presentation: How to fill out the table of situational analysis 2. Exercise: Table of situational analysis 3. Sharing and Q&A 1

2 Situational Analysis The purposes for formulating the table of situational analysis are as follows. Collect comprehensive information on the issues of people in its jurisdiction. (Bottom-up) Screen and prioritize the issues of people from the holistic viewpoint. (Bird-eye view) Lay the foundation for formulating the C/P development framework.

3 Formulation of the Table of Situational Analysis Task 1: Instructional meeting [Sub step 1-1/1-1-2] Task 2: Data collection and comparison before the analysis [Sub step 1-1/1-1-2] Task 3: Selection of issues for analysis [Sub step 1-1/1-1-2] Task 4: Problem Analysis [Sub step 1-1/1-1-2] Task 5: Converting the Problem Analysis into the table of situational analysis [Sub step 1-1/1-1-2] Task 6: Submission of the table of situational analysis [Sub step 1-1/1-1-2] Task 7: Preparation of the consolidated table of situational analysis [Sub step 1-1/1-1-2] Task 8: Meeting on situational analysis and preparation of the draft C/P development framework [Sub step 2-1]

4 Formulation Process of the Table of Situational Analysis (1) Task 1: Instructional meeting The PWG organizes the instructional meeting to explain how to prepare the table of situational analysis. Task 2: Data collection and comparison before the analysis Each stakeholder refers to available data such as respective Sector Development Plans, Sectoral Scorecards by the C/P, and C/P, District, and Commune Profile.

5 Formulation Process of the Table of Situational Analysis (2) Task 3: Selection of issues for analysis Each stakeholder selects priority issues that are closely related to its mandate and tasks. Although the table includes four components such as economic and social ones, each stakeholder does not necessarily fill out all the components and can focus on the components that are the most relevant to its tasks, responsibilities, and concerns.

6 Formulation Process of the Table of Situational Analysis (3) Task 4:Problem Analysis The Problem Analysis is conducted by each stakeholder independently based on selected priority issues. One Problem Tree is made per one selected issue. If three issues are selected, then three Problem Trees are made.

7 Formulation Process of the Table of Situational Analysis (4) Task 5: Converting Problem Analysis into the table of situational analysis of the stakeholder Each stakeholder fills out the table of situational analysis following the rules below. The appropriate component is fixed based on the Problems (Core Problem). Problem TreeTable of Situational Analysis Core ProblemProblems Direct Causes/Sub CausesCauses Hidden gender issuesGender needs

Formulation Process of the Table of Situational Analysis (5) Villagers cannot stop losing their livestock by the epidemics. Villagers lack knowledge related to the epidemics. Villager do not have enough money for the treatment. Support from a veterinary office is slow and irregular. Villagers are forced to sell their livestock before losing them. Villagers lack livestock for the next harvesting. The Department of Agriculture does not take responsibility. Villagers do not call for veterinarians to treat their animals. 8 Information on epidemics does not reach the villagers. A veterinary office finds it difficult to visit villages regularly. Villagers do not know how to obtain information on the epidemics. Women should work harder than before. Women's knowledge is far less than that of men. Most women do not know how to call for veterinarians.

9 Formulation Process of the Table of Situational Analysis (6) ProblemsCausesGender need 1. Economic Component 1. Villagers cannot stop losing their livestock by the epidemics. 1-1 Villagers do not call for veterinarians to treat their animals Villagers do not have enough money for the treatment. 1-2 Villagers lack knowledge related to the epidemics Information on the epidemics does not reach the villagers Villagers do not know how to obtain information on the epidemics. 1-3 Support from a veterinary office is slow and irregular The Department of Agriculture does not take responsibility A veterinary office finds it difficult to visit villages regularly. 1. Women should work harder than before. 2. Most women do not know how to call for veterinarians. 3. Women's knowledge is far less than that of men.

10 Sample Table of Situational Analysis of the Stakeholder ProblemsCausesGender need 1. Economic Component 2. Social Component 3. Land, Natural Resources, Environment, Climate and Disaster Management Component 4. Administration, and Security and Public Order Component Proposed organization:Date:

11 Formulation Process of the Table of Situational Analysis (7) Task 6: Submission of the table of situational analysis Each Stakeholder submits the table of situational analysis to the PWG. Task 7: Preparation of the consolidated table of situational analysis The PWG prepares the consolidated table of situational analysis in reference to the submitted tables of situational analysis. The consolidation is conducted based on the problems under the same component.

12 Formulation Process of the Table of Situational Analysis (8) Sample 1 (Organization A) CausesGender need 1. Economic Component 1. Villagers cannot stop losing their livestock by the epidemics Villagers do not call for veterinarians to treat their animals Villager do not have enough money for the treatment. 1.Women should work harder than before. 2.Most women do not know how to call for veterinarians.

13 Formulation Process of the Table of Situational Analysis (9) Sample 2 (Organization B) ProblemsCausesGender need 1. Economic Component 1. Villagers cannot stop losing their livestock by the epidemics Villagers lack knowledge related to the animal epidemics Information on animal epidemics does not reach the villagers Villagers do not know how to obtain the information on animal epidemics. 1.Women should work harder than before. 2.Women's knowledge is far less than that of men.

14 Formulation Process of the Table of Situational Analysis (10) Sample 3 (Organization C) ProblemsCausesGender need 1. Economic Component 1. Villagers cannot stop losing their livestock by the epidemics. 1.1 Villagers lack knowledge related to the animal epidemics Villagers do not know how to obtain the information on animal epidemics. 2.1 The support from a veterinary office is slow and irregular The Department of Agriculture does not take responsibility. 1.Women should work harder than before. 2.Women's knowledge is far less than that of men.

15 Formulation Process of the Table of Situational Analysis (11) Sample 4 (Consolidated Table) ProblemsCausesGender need 1. Economic Component 1. Villagers cannot stop losing their livestock by the epidemics. 1.1 Villagers do not call for veterinarians to treat their animals Villagers do not have enough money for the treatment. 1.2 Villagers lack knowledge related to animal epidemics Information of animal epidemics does not reach the villagers Villagers do not know how to obtain information on animal epidemics. 1.3 The support from a veterinary office is slow and irregular The Department of Agriculture does not take responsibility. 1.Women should work harder than before. 2.Most women do not know how to call for veterinarians. 3.Women's knowledge is far less than that of men.

16 Consolidated Table of Situational Analysis of Stakeholder (Task 7) Various problems and causes on the tables of situational analysis by municipalities, districts, departments, units, civil society organizations, and the private sector in the C/P. The PWG prepares the consolidated table of situational analysis. A Consolidated Table of Situational Analysis Tables of Situational Analysis

17 Formulation Process of the Table of Situational Analysis (12) Task 8: Meeting on situational analysis and preparation of the draft C/P Development Framework 1. Relevant stakeholder members gather and are divided into four groups based on the main tasks and responsibilities of respective stakeholders. 2. Each group reviews and discusses the problems and causes under its responsible component in the consolidated table of situational analysis from the following viewpoints: 1) correctness of listed problems; 2) clarity of description; and 3) logical relationship of each set of problems and causes 3. Each group tries limiting the number of problems to no more than five per component. When it is difficult to limit the number of problems without a prioritization method, the Scoring Method can be used as a supplementary method for discussion and consensus making. 4. All members review together the draft table of prioritized situational analysis.

18 Summary of Formulation Process The following sequential tasks are implemented by different stakeholders. Task 1: Instructional meeting PWG Task 2: Data collection and comparison before analysis Each Stakeholder Task 3: Selection of issues for analysis Task 4: Problem Analysis Task 5: Converting Problem Analysis into the tables of situational analysis Task 6: Submission of the table of situational analysis Task 7: Preparation of the consolidated table of situational analysis PWG Task 8: Meeting on situational analysis and preparation of the draft C/P development framework All stakeholders together

Exercise (1) 1. The same four groups in the previous session work together. 2. Each group prepares the table of situational analysis using distributed sample Problem Trees. Note: Each group uses the same topic of the Problem Tree in Session Each group prepares the consolidated table of situational analysis using the distributed sample tables of situational analysis. Note: Two sets of sample tables are prepared. One set is used by two groups. 19

Exercise (2) 4. Each group discusses and selects five priority problems per component by the Scoring Method, and prepares the draft table of prioritized situational analysis. 20

21 Exercise (3) Sample Table of Scoring Method Note. The scores should be fixed in a vertical direction. After the scoring in each criteria, the result of scoring should be reviewed. ProblemsUrgencyNeedsPolicy Priority BeneficiariesTotal Problem A Problem B Problem C Problem D11417 Problem E Problem F Problem G21328 The Score ranges from 1 (very low) to 5 (very high).

22 Thank You