PRESENTATION TO PARLIAMENT 14 May 2010

Amounts allocated as per the DORA

Supply Chain Policy The municipality has an approved SCM Policy Bid Committees Only the Adjudication Committee that is appointed in writing Budget and Treasury Office The BTO was appointed in and the BTO office is currently in operation. AFS submission to AG AFS submitted in April 2010

InstitutionParticipation EskomSupplies electricity in Petrusville, Phillipstown which affect the revenue collection of the municipality DBSAFinancial assistance to purchase the new financial system Deployee from DBSA for both Finance and Technical assistance DWABulk pipe line project between vanderkloof and Petrusville was funded by DWA and is completed. Additional fund received for Water Treatment Plant (Maintanance)

Submission of Section 71 Reports

Submission of Section 71 Reports (cont)

Establishment and Functionality of Internal Audits and Audit Committee Municipality use shared services of Pixley Ka Seme District Municipality for Internal Audit. An Audit Committee established and is functional. Status of Annual Report The annual report has been approved by council on the 22 th of January 2010.

SDBIP Document has been approved by the council on the 4 December 2009 PMS All section 57 employees has sign the performance contract with the MM and the MM with the Mayor in October 2009 Quarterly reviewed done and the mid year assessment done

The formulation of the objectives of the IDP is based on the requirements of national government. The 5 KPA’s is central to the objectives of the municipality. The municipality did consider the PGDS and DGDS of the district municipality when we developed objectives and strategies for implementation.

Focus on electricity, water, sanitation, refuse removal and roads & Targeted backlogs versus actual achievement per area: ServiceChallenge Faced Access to water management and maintenance Phillipstown:. Pipe system between bore holes and reservoirs is in state of disrepair. Petrusville: Pipe line has been finished. Vanderkloof Pipe burst due to the aging of the infrastructure its a big concern

Focus on electricity, water, sanitation, refuse removal and roads & Targeted backlogs versus actual achievement per area: ServiceChallenge faced Access to sanitation management and maintenance Phillipstown: Oxidation ponds not fence (Sewerage Treatment Work) Petrusville: Oxidation ponds are running at capacity Vanderkloof WWTW is in the middle of the town Access to electricity management and maintenance Ageing of infrastructure Poor on non maintenance

Focus on electricity, water, sanitation, refuse removal and roads & Targeted backlogs versus actual achievement per area: ServiceChallenge faced Access to Refuse removal and solid waste disposal Phillipstown: No fleet, Solid waste not registered Petrusville: Dumping site was closed to the people which cause health hazard (New solid waste is being developed) Vanderkloof Identification of new solid waste site Access and maintenance of municipal roads Phillipstown: EPWP street graveling road project stopped will be contracted out. State of the road is the challenge. Tiring of street projects is registered for all towns Formalization of informal settlements Phillipstown: 334 new houses has been approved and the project is in the first phase Petrusville: 300 houses was build and Business plan for further 100 houses to be submitted Vanderkloof 50 new houses has been approved and the project is in the second phase

Number of registered indigents PHILLIPSTOWN: 352Households : 771 PETRUSVILLE: 714Households : 1145 VANDERKLOOF: 18 Households : 508 Total: 1084 persons 2424 Total Subsidies per month Electricity -R Refuse-R Water-R Sanitation-R TotalR Additional Paraffin & Matches- R35.00

Planned revenue versus actual collected by source

2009/2010 Budgeted YTD April Projections as per SDBIP YTD April Actual Property Rates 2,286, Electricity 5,510, Water 2,567, Sanitation 752, Refuse 516, Interest 820,

2009/2010 Budgeted YTD April Projections as per SDBIP YTD April Actual Equitable share 8,904, MIG 5,975, DWA 7,000, MSIG 850, FMG 750,

2009/2010 Budgeted YTD April Projections as per SDBIP YTD April Actual Library 283, Dept of Tourism 150, Resort 1,500, Other

Planned expenditure versus actual expenditure by item

2009/2010 Budgeted YTD April projections as per SDBIP YTD April Actual Executive Council Finance Admin Planning & Development Sport & Recreation Water Waste Management Waste Management

2009/2010 Budgeted YTD December Projections as per SDBIP YTD December Actual Roads Transport WATER ELECTRICITY3,675, Community & Social Development

Planned CAPEX versus actual CAPEX by item

2009/2010 Budgeted YTD April Projections as per SDBIP YTD December Actual Roads 3,200, Water 7,000, Electricity 200, Waste Management 2,775, Recreation facilities 200, Cemeteries 100, Office Equipment 177, Vehicles 150,

Growth in budget and factors contributing to growth Appointment of temporarily employees and implementing the salary notches has played a significant role in the increase of personnel cost. Appointment from 1 July X Section 57 employee – Corporate service 1x Human Resource Officer 1x Electrician 35 X Temporarily workers appointed as permanent workers Implementation of the salary notches 2 X Financial interns 11 X Learners retained on the program Water loss in the Municipality due to the pipe burst in Vanderkloof. All sales for services provided by the municipality have decreased therefore the budget of the municipality decreased.

Capital and operating budget comparison by source Capital Budget of the Municipality amounts to R will be spent on Road Transport R2, will be spent on Solid waste project will be spent on the Bulk Water Supply R2, will be spent on High Mask Lighting Only 6% will be from municipal own revenue ( Capital grants dependency (total capital grants / total capital budget * 100) (R12 975, / R13 802,000.00*100) = 94% Operational grant dependency (total operational grants / total operational budget *100) (R / R * 100) = 42.41%

Budgeted Performance continued…

Debtors Billing (Incl Indigent Account) Debtors Collection (Excl Indigent subsidy) Indigent Subsidy No.AmountNo.Amount%No.Amount % July Aug Sept Oct Nov Dec Jan Feb Mar

Salaries percentage in the operating budget Total Budget: R Total Salaries: R % Salaries percentage of the total operating budget. Repairs and maintenance expenditure R budgeted for all repairs and maintenance on assets.