>>>Faculty & Staff >>>Faculty Appointment & Review >>>Tenure Guidelines 2011 edition

Dossier Forms √ Provost’s copy is skeletal: reports of votes administrators’ letters curriculum vitae basic information section external letters NB: new OP will alter details. Basic Information section will be somewhat different than the version discussed here.

Dossier Forms √Unit copy is comprehensive √ College’s copy adds (to provost copy): can present any information deemed important to your case IN APPENDIX FORM annual reports third year review unit procedures

Dossier Forms √ Include copies of unit procedures tenure & promotion only (not post-tenure cpe) Downloadable Table of Contents & Section Title Pages Dossier format & order No procedures in provost copy

BASIC INFORMATION section contains: OP32.01, attachment Teaching Load, last 4 semesters SUMMARIES of teaching evaluations External letters & biosketch Summary statements: teaching research service

(Basic Information) Summary of teaching effectiveness Student Evaluations, Quantitative & Qualitative Limit to ONE PAGE / YEAR being considered Peer Evaluations (5-yr summary if available) Unit Administrator takes responsibility (if task is delegated, administrator initials) (edit this section for length)

(Basic Information) Include only “official” solicited letters At least 3 letters from “Peer Institutions” Writers should have no “substantive relationship” with candidate Biosketch is required for each letter writer Administrator is required to provide biosketches Administrator must explain any substantive relationships All biosketches together are to fit on one page External Letters

In 2010, the Provost stipulated that at least three external letters of evaluation must originate from Peer Institutions. Candidates should recommend several potential evaluators whose institutional affiliations fulfill this criterion. Peer Institutions have been defined as those appearing on the list of athletic conference affiliates available in the university’s strategic plan Making It Happen. Members of the American Association of Universities are also considered to be Peer Institutions. “Peer Institutions”

In 2010, these were defined as dissertation advisory chairs, former instructors of graduate coursework, close collaborators in research, etc. External evaluators should be encouraged to disclose relationships with the candidate. The unit administrator must justify any substantive relationships within the biosketch section. “Substantive Relationships”

PROVOST One CD ___1.Title Page ___2.Table of Contents ___3.Tally Cover Sheet ___4.Ballot Statement Witnessed (SHEET 1) ___5.Dean's Letter ___6. Candidate Access Statement (SHEET 2) ___7. Unit Recommendation (SHEET 3) ___8. Curriculum Vitae, rated (SHEET 4) ___9. External Letters, w/biosketches preceding† (SHEET 5) ___.Basic Information ___10. Parts 1-9 C, OP 32.01* (SHEET 6) ___11.Teaching Effectiveness Section ___11a.Candidate Statement ___11b.Peer Evaluations ___11c.ФQuantitative Ratings ___11d.ФQualitative Comments (SHEET 7) ___12.Research / Creativity Section ___12a.Candidate Statement (SHEET 8) ___13.Professional Service Section ___13a.Candidate Statement Dossier contents (dividers indicated) COLLEGE Original (of material with signatures) – plus CD and five CD’s Same as Provost copy Numbers 1 through 13 Add Appendices with Divider sheets as indicated: (SHEET 9) ___14. Ballot Comments (SHEET 10) ___ 15. Annual Faculty Reports ___ 16. Annual Peer Evaluations, if available ___ 17. Midterm Review (SHEET 11) ___ 18. Unit Procedures UNIT One CD or copy Same as Provost copy Numbers 1 through 13 Add Appendices in CD format with dividers as indicated in college copy, Numbers 14 through 18 If applicable, add Appendices in CD or hard copy for additional information important to case at unit level, e.g.: (SHEET 12) ___ 22. References’ c.v. (SHEET 13) ___ 23. Publications Etc.

Title Pages & Sections Name, degree School or Department date of hire on tenure track (or since last promotion) Application for Tenure and Promotion to the rank of (specify) October ___ College of Visual and Performing Arts Available on CVPA website, download

Table of Contents Tally Cover Sheet ……………………………………………………………………. 3 Ballot Statement ……………………………………………………………………..4 (Section One -Sheet) Dean's Letter ………………………………………………………………………….1-1 Statement of Candidate’s Access to Dossier ………………………………1- (Section Two-Sheet) Unit Recommendation ……………………………………………………………2-1 (Section Three-Sheet) Curriculum Vitae, rated …………………………………………………………..3-1 (Section Four-Sheet) External Letters …………………………………………………………………….4-1 Biosketches of Letter Writers ………………………………………………….4- (Section Five-Sheet) Basic Information …………………………………………………………………..5-1 (Section Six-Sheet) Teaching Effectiveness ……………………………………………………………6-1 Candidate Statement ………………………………………………………………6-2 Peer Evaluations (if available).……………………………………………….6- Student Evaluations (Quantitative ratings & Qualitative comments) 6- (Section Seven-Sheet) Research / Creativity ………………………………………………………………7-1 Candidate Statement ………………………………………………………………7-2 (Section Eight-Sheet) Professional Service ……………………………………………………………….8-1 Candidate Statement …………………………………………………………… Appendices (Section Nine-Sheet) Ballot Comments ……………………………………………………………………9-1 (Section Ten-Sheet) Annual Faculty Reports (include Peer Evaluations if available)……10-1 (Section Eleven-Sheet) Unit Procedures & Guidelines.……………………………………….…….…11-1 Available on CVPA website, download

The C.V. in the dossier √No Annual Reports in provost’s dossier √ Curriculum vitae = life’s education √ Show relative weight of responsibilities changes over time consistency of achievement for mandatory decision: be comprehensive

Curriculum Vitae, 1 Provide all important information from Annual Reports RESEARCH – administrator ranks by number SERVICE TEACHING Courses by semester (number & title) Number of students Service on graduate committees Activities considered to be related to teaching …during your career at Tech

Curriculum Vitae, 2 Basic Information section duplicates some but not all Specific categories vary by field Cross reference if necessary Avoid duplication of information Can summarize pre-Tech activities Order within sections Reverse Chronological Order Provide Dates of Activities

Pristine Dossiers… …facilitate committee consideration Download and Use!!! Candidate Checklist Give Format-Checker List to appropriate staff After faculty vote, give chair or director the Unit Administrator Checklist

College Review Process Committee knows you  Unit Vote  Unit Administrator’s letter  Curriculum vitae  External evaluators  Annual reports & assessments by your DOSSIER

College Review Process  4 members (2 each unit, not home unit)  1 observer from home unit (leaves prior to voting) T & P Subcommittee…

College Review Process  Can invite visitors to question  Must invite visitors, if negative vote expected T & P Subcommittee… in mandatory-year cases

College Review Procedures Timeline  Meetings scheduled in summer  Dossiers arrive mid-October  CVPA chair reports recommendation  Dean decides & writes letter  Dossiers to Provost, mid-November

bona fortuna!