April 2010 Copyright © 2010 Mississippi Department of Education 1 SPECIAL EDUCATION FUNDING

April 2010 Copyright © 2010 Mississippi Department of Education 2 Educable Child Program

April 2010 Copyright © 2010 Mississippi Department of Education 3 EDUCABLE CHILD PROGRAM Daily rate has not been calculated at this time School year is 180 days Original copies of applications accepted Incomplete applications will be returned Original signatures in Blue Ink

April 2010 Copyright © 2010 Mississippi Department of Education 4 Dates for Submission STUDENT APPLICATIONS First Pay Period: Beginning of school thru September Due: September 14, 2010 Second Pay Period: September 14 th thru November Due: November 12, 2010 Third Pay Period: November 12 th thru January 2011 Due: January 14, 2011 Fourth Pay Period: January 14 th thru March 2011 Due: March 11, 2011 Fifth Pay Period: March 11 th thru May 2011 Due: May 31, 2011

April 2010 Copyright © 2010 Mississippi Department of Education 5 Dates for Submission All incomplete applications for the FIRST PAY PERIOD and the SECOND PAY PERIOD must be returned to the Educable Child Program no later than JANUARY 14th in order to receive funding for those periods. No exceptions. All incomplete applications for the THIRD PAY PERIOD and the FOURTH PAY PERIOD must be returned to the Educable Child Program no later than APRIL 29th in order to receive funding for those periods. No exceptions. If required documentation is not received by the Mississippi Department of Education by above due dates, reimbursement for those pay periods will not be made and payment will be the District’s responsibility.

April 2010 Copyright © 2010 Mississippi Department of Education 6 Reimbursement Forms First Pay Period: Due: October 5, 2010 Second Pay Period: Due: December 3, 2010 Third Pay Period: Due: February 4, 2011 Fourth Pay Period: Due: April 5, 2011 Fifth Pay Period: Due: June 3, 2011

April 2010 Copyright © 2010 Mississippi Department of Education 7 TIPS Consistent Data  Age  Birthday  Gender Include transition skills  Age 14 and up Related Services  Include goals Original Signatures in Blue Ink

April 2010 Copyright © 2010 Mississippi Department of Education 8 Extended School Year

April 2010 Copyright © 2010 Mississippi Department of Education 9 DATES FOR SUBMISSION EXTENDED SCHOOL YEAR APPLICATION  April 23, 2010 Q-1: NONPARTICIPATION ASSURANCE FORM  April 23, 2010

April 2010 Copyright © 2010 Mississippi Department of Education 10 R-5: ESY Service Provider Listing List all service providers (including private service providers) who will be providing ESY instruction/services. Ensure the licenses for all personnel listed in the application is valid for the duration of your program.

April 2010 Copyright © 2010 Mississippi Department of Education 11 R6: Request for Reimbursement REQUEST FOR REIMBURSEMENT FORM  September 30, 2010 R-3 (ESY Private Placement) Form  September 30, 2010.

April 2010 Copyright © 2010 Mississippi Department of Education 12 Request for Reimbursement Reimbursement requests received by 9/30/10 –Immediately processed for 50% disbursement Reimbursement request received 10/01/10 and after –Processed for payment no later than 05/11

April 2010 Copyright © 2010 Mississippi Department of Education 13 Positive Behavior Specialist

April 2010 Copyright © 2010 Mississippi Department of Education 14 DATES FOR SUBMISSION REQUEST FOR POSITIVE BEHAVIOR SPECIALIST  August 31, 2010  Signed and dated by the Superintendent (Blue Ink) INTENT TO NOT UTILIZE FORM  August 31, 2010  Signed and dated by the Supervisor of Special Education (Blue Ink) ALL FUNDS DRAWN BY  February 11, 2011

April 2010 Copyright © 2010 Mississippi Department of Education 15 Education Interpreter

April 2010 Copyright © 2010 Mississippi Department of Education 16 Qualifications Eligibility for Funds  Must possess a provisional registration, or  Quality Assurance Level 1 (or higher), or  National Certification (NAD/RID), and  Be registered with the Mississippi Office of Deaf and Hard of Hearing

April 2010 Copyright © 2010 Mississippi Department of Education 17 DATES FOR SUBMISSION REQUEST INTERPRETER  Due September 17, 2010  Signed and dated by Superintendent (Blue Ink)  Submit copy of current license  Submit copy of current registration NONPARTICIPATION ASSURANCE FORM  Due September 17, 2010  Signed and dated by Superintendent (Blue Ink)

April 2010 Copyright © 2010 Mississippi Department of Education 18 DATES FOR SUBMISSION FINAL REQUEST FOR INTERPRETER February 28, 2011 REQUESTS FOR INTERPRETER Received March 1, 2011 will not be processed for payment.

April 2010 Copyright © 2010 Mississippi Department of Education 19 Project Application

April 2010 Copyright © 2010 Mississippi Department of Education 20 PROJECT APPLICATION FISCAL REQUIREMENTS (FY11)  Obligation dates are July 1, 2010, through September 30, 2012  Expenditure Report due annually on September 30 th from the previous school year including expenditure report from the district accounting system

April 2010 Copyright © 2010 Mississippi Department of Education 21 PROJECT APPLICATION FISCAL REQUIREMENTS (FY11)  All districts will receive one-third of their Part B allocation initially. Remainder will be awarded after the State’s receipt of its total allocation or when all outstanding forms and backup documentation have been received from the district.

April 2010 Copyright © 2010 Mississippi Department of Education 22 Budget Narrative Personnel Work area or course code from MSIS Brief description of duties with percentages Teacher assistants Supervision statement Substitutes Rate of Pay

April 2010 Copyright © 2010 Mississippi Department of Education 23 Budget Narrative Salary Supplements/Stipends Rate of pay Reason Position of personnel receiving Equipment Why needed Used by Whom For Whom Where located

April 2010 Copyright © 2010 Mississippi Department of Education 24 Budget Narrative (cont’d) Private Placement Number of children placed Name of facility Transportation cost included Cooperative Agreement Provide copy State what is being paid

April 2010 Copyright © 2010 Mississippi Department of Education 25 Budget Narrative (cont’d) Coordinated Early Intervening Services Identify the targeted At-Risk group of students State how the At-Risk group is selected Tell what will be done Refer to CEIS PowerPoint at ation/powerpoints.htm

April 2010 Copyright © 2010 Mississippi Department of Education 26 Budget Narrative (cont’d) PRIVATE SCHOOL PARTICIPATION Determine how, where, and by whom services will be provided Determine the number of students receiving services Develop a services plan for students receiving services Proportionate share is calculated from Part B and Preschool funds Preschool count is included in the Part B count Letter if no private schools in jurisdiction Enrollment numbers if services are declined MAEP personnel can not perform services during school hours

April 2010 Copyright © 2010 Mississippi Department of Education 27 Budget Amendments  Actual allocation differs from the projected allocation  Increase or Decrease of a line item exceeds the approved amount by more than 10% (Salaries excluded)  A new line is added  New equipment items are added which are significantly different than those approved

April 2010 Copyright © 2010 Mississippi Department of Education 28 Budget Amendments  Total allocation increases or decreases  Actual proration of salaries differs from the projected proration  Projected salaries for preschool/language speech personnel differ from approved Personnel Snapshot

April 2010 Copyright © 2010 Mississippi Department of Education 29 Expenditure Report Due September 30 Documentation must match the report Trial balances and History Transaction reports are not acceptable forms of documentation

April 2010 Copyright © 2010 Mississippi Department of Education 30 TIMELINES APRIL 2010  4 th Period Educable Child Reimbursement –April 5  Justification of Maintenance of Effort –April 16  Extended School Year Application –April 23  Amendment for Personnel –April 30  Child Find Report –April 30

April 2010 Copyright © 2010 Mississippi Department of Education 31 TIMELINES MAY 2010  5 th Period Educable Child Applications –May 28 JUNE 2010  5 th Period Educable Child Reimbursement –June 4  504/University Based Teacher Unit Request –June 30  IDEA/ARRA Part B & Preschool Applications –June 30

April 2010 Copyright © 2010 Mississippi Department of Education 32 TIMELINES JULY 2010  Private School/Facility Applications –July 30 AUGUST 2010  Positive Behavior Specialist Application –August 31 SEPTEMBER 2010  1 st Period Educable Child Student Applications –September 14  IDEA Expenditure Report –September 30

April 2010 Copyright © 2010 Mississippi Department of Education 33 TIMELINES OCTOBER 2010  1 ST Period Educable Child Reimbursement –October 5 NOVEMBER 2010  2 ND Period Educable Child Student Applications –November 12 DECEMBER 2010  2 nd Period Educable Child Reimbursement –December 3

April 2010 Copyright © 2010 Mississippi Department of Education 34 TIMELINES JANUARY 2011  3 rd Period Educable Child Student Applications  Incomplete 1 st and 2 nd Period Student Applications –January 14 FEBRUARY 2011  3 rd Period Educable Child Reimbursement –February 4  Positive Behavior Funds –February 11  Final Request for Education Interpreter –February 28 MARCH 2011  4 th Period Educable Child Applications –March 11

April 2010 Copyright © 2010 Mississippi Department of Education 35 TIMELINES APRIL 2011  4 th Period Educable Child Reimbursement –April 5  Justification of Maintenance of Effort –April 8  Incomplete 3 rd and 4 th Period Student Applications –April 29  Extended School Year Application –April 30  Amendment for Personnel –April 30  Child Find Report –April 30

April 2010 Copyright © 2010 Mississippi Department of Education 36 TIMELINES MAY 2011  5 th Period Educable Child Student Applications –May 31 JUNE 2011  5 th Period Educable Child Reimbursement –June 3  504/University Based Teacher Unit Request –June 30  IDEA Part B & Preschool Application –June 30

April 2010 Copyright © 2010 Mississippi Department of Education 37 DIVISION OF PROGRAM MANAGEMENT STAFF:  Audrey Shaifer  Mary Bobbitt  Roscoe Jones  Priscilla Moore  Tia Scott  Keith Smith