Developments in long term preservation LIBER 2012, Marcel Ras

Developments in long term preservation Digital Curation from 2009 to Curating research. 1st LIBER workshop, April 2009 Focus on organisation issues 2.Curating research. 2nd LIBER workshop, May 2012 Focus on partnerships “do not go this game alone”

Developments in long term preservation KEEP Workshop 26 October Digital Curation

Developments in long term preservation

Digital Curation - digital preservation Digital Curation refers to the actions people take to maintain, preserve and add value to digital information (assets) over its lifecycle. Digital Preservation refers to the series of managed activities necessary to ensure continued access to digital materials for as long as necessary (processes and procedures required to ensure content remains accessible well into the future).

Developments in long term preservation Digital assets e-books and e-journals institutional output (theses, education) digitized collections (books & special collections) research data websites …. Different requirements/roles/partnerships for each category

Developments in long term preservation Data growth

Developments in long term preservation Digital curation: a role for research libraries? It brings challenges IT-intensive requires new and special expertise financially demanding requires repositioning the library in the information “chain” The technical challenges are a breeze compared to the organizational challenges

Developments in long term preservation Roles and responsibilities in the printed lifecycle producersownerscuratorsusers books and journals publisherslibraries researchers and students institutional output (theses, etc.) university stafflibraries researchers and students special collections variouslibraries researchers and students c u r a t i o n

Developments in long term preservation Roles and responsibilities in the digital lifecycle producersownerscustodiansusers e-journals, e- books publishers?? researchers and students institutional ‘output’ (theses, archives) university staff?? researchers and students digitized books/images libraries themselves researchers and students research dataresearchers?? researchers and students websitesanyone?? researchers and students c u r a t i o n

Developments in long term preservation Categories of digital resources and risks of data loss technical difficulties organizational difficulties risks that content will be lost e-journalsx(  xxx)xx institutional ‘output’ (theses, archives) xx digitized books/images xxx research dataxxx xxxx websitesxxxx

Developments in long term preservation Parse Insight survey

Developments in long term preservation Parse.Insight: Data Managers

Developments in long term preservation Parse.Insight: Data Managers

Developments in long term preservation Parse.Insight: data managers

Developments in long term preservation Parse.Insight: data managers

Developments in long term preservation Developments

Developments in long term preservation Organisational developments New roles for Libraries: focus on trio of –Infrastructures –Content –services Best practices (or worst) Skill and training in the digital field

Developments in long term preservation Skills

Developments in long term preservation Cost models TCP (Total Costs of Preservation) Involves: systems, services, servers, staff, producers, workflows, content types, storage, monitoring, interventions, management New Business Models –Business plan KB international e-Depot –Preserving e-journals –About 1,3 million annual costs –Staffing, storage, development, research, preservation actions But how about preserving research data? And websites? Shared services

Developments in long term preservation Development of cost models –LIFE model –( –Keeping Research Data Safe –( –Danish cost model for Digital Preservation ( –DCC&U: an extended digital curation lifecycle model ( –CDL Cost Modeling for Sustainable Services (

Developments in long term preservation Technical developments Tool creation becomes mature Preservation systems available Shared infrastructures for preserving digital assets Research and research output to be implemented –PLANETS –SCAPE –KEEP –DRIVER

Developments in long term preservation Partnerships

Developments in long term preservation Partnerships information chain Between curating organizations With partners in the information chain Public - private

Developments in long term preservation Partnering Libraries, Publishers and Archival Solutions Archival Service Publisher LibraryResearcher Archival Agreement Licenses Insurance Agreement Permanent Access Preservation Access

Developments in long term preservation technical difficulties organizational difficulties partnership options e-journalsx(xx)xx(C)LOCKSS, Portico, KB, national deposit libraries institutional ‘output’ (theses, archives) xx institutional repositories elsewhere digitized books/images xxother research libraries, national libraries, MetaArchive, national repositories, Hathi Trust (books) research dataxxx data archives; discipline-specific research infrastructures websitesxxxx national libraries, Internet Archive, IIPC Categories of digital resources and partnership options

Developments in long term preservation

Being in charge

Developments in long term preservation Being in charge Things you have to do yourself as a research library no matter whom you partner with Being in charge Deciding what to curate and to what level Evaluating the results of any partnership Create policies for curation Skills and knowledge

Developments in long term preservation Preservation policies Preservation Policy: Written statement authorized by the repository management that describes the approach to be taken by the repository for the preservation of objects accessioned into the repository. (APA) Describes the intentions of the organization with their digital collections and how to realize these Guidance for the entire organization

Benefits of clear policies Sustainability in managing your digital collections Change of staff and management less risky Transfer of knowledge Education programs (ageing population) Harmonization of activities Clear responsibilities Ideally: Policies are implemented in workflows Developments in long term preservation

Readiness for preservation 2009 Planets project survey conclusions: Awareness in organizations is there Tools and services are under development Implementation needed Improvement compared to survey results 2005 If a policy was present, preservation was better in shape (more money, plans and awareness) Developments in long term preservation

In conclusion It’s a new ball game with fundamentally new rules We have to think digitally We have to create partnerships And dare to make your choices But we cannot wait until we know everything for certain, because then you will be too late … You’re digital assets are your capital! And again, do not go in this game alone!