Agency STARS Rapport Association May 8, 2008 Sunflower Project Statewide Financial Management System Pre-Implementation Activities

2 Today’s Topics  Update on Project Status – Kent Olson  Results of Chart of Accounts Survey – Annette Witt

3 Update of Project Activities  Vendor File Consolidation – complete  Review of current Chart of Accounts & Preliminary Design of new Chart - complete  Evaluation of Vendor Proposals & Software Demonstrations – in process

4 Procurement Process Timeline Proposals Due April 16 th May 19 th 1 st Round Scoring Complete May 2 nd Software Demos (5 days) May 27 th 2 nd Round Scoring Complete June 5 th Best and Final Offers Due June 30 th 3 rd Round Scoring Complete June 30 th Begin Contract Negotiations July 15 th Systems Integrators’ Interviews/Presentations (3 days)

5 Update of Project Activities (cont.)  Outreach to Small Agencies and State Hospitals – May/June  Agency Readiness and Impact Assessment – May/June  Review of Objects Codes and Commodity Codes – May/June  Business Process Mapping – June thru September  Building the Project Team – on-going

6 Project Staffing

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10 Chart of Accounts Survey  Ninety-four agencies participated – Excellent Response – Thanks!  Asked STARS user agencies to help: Identify reporting needs currently unmet Identify specific data elements and hierarchy structures needed Identify areas where greater flexibility is needed – optional/agency specific data elements Develop recommendations for the FMS Chart of Accounts  Survey was created by a Chart of Accounts workgroup comprised of agency and central staff  Distributed in late March with responses due by April 8 th  Survey was an opportunity for input into the design process

11 Chart of Accounts Survey Results

12 Chart of Accounts Survey Results

13 Chart of Accounts Survey Results

14 Chart of Accounts Survey Results

15 Chart of Accounts Survey Results

16 Chart of Accounts Survey Results

17 “Prototype” Chart of Accounts A prototype chart of accounts with a crosswalk from STARS is provided below. (SHARP uses the PS Department chartfield.) STARSPeopleSoft Agency => Business Unit Division => Department Fund => Fund Object => Account PCA => Program Budget Fiscal Year=> Budget Reference n/a=> Project n/a=> Activity Two additional optional (agency-specific) chartfields will probably be included.

18 Discussion/Questions For additional information on the project, please see the project website: