Oregon Department of Education Leadership/Central Services Presenters: Dave Fajer, Director, Management Services Mark Hunt, Director, Human Resources Presentation to the Joint Ways & Means Subcommittee on Education May 7, 2003

2 Leadership/Central Services Total Budget: FTE (Leadership/Central Services) State Board of Education 2.00 Office of the Superintendent Superintendent’s Office11.50 Communications/Publications 4.00 Quality Education Commission 0.50 Policy and Research 4.50 Fair Dismissal Appeals Board 0.50 Human Resources 6.00 Support Services 6.00 Management Services – Accounting Unit12.60 Management Services – Budget Unit 6.00 Management Services – Procurement Unit 3.40 Private Career Schools/Veterans Education 5.00 Pupil Transportation 6.00 State Government Service Charges

3 Leadership/Central Services How we use our budget: Maintain infrastructure to conduct the basic business necessary to address programs in the state Maintain the infrastructure strength necessary to ensure accountability

4 Leadership/Central Services Results: Well-Run, Efficient and Responsive Public Agency Fiscal Integrity/Resolution of Audit Issues Investment in Capacity for Quality –Leadership –Management –Accountability –Budget and Program Data

5 Leadership/Central Services State Board of Education Policy-Making Body Adopts Standards for Schools

6 Leadership/Central Services Superintendent’s Office Provides Vision and Leadership for the $6 Billion Enterprise Constitutional Mandate National and State Representation

7 Leadership/Central Services Communications/Publications Media Relations/News Release (includes State Board) Information to Citizens Web Content Official ODE Communications ODE Publications, Print Orders, and Numbered Memos

8 Leadership/Central Services Quality Education Commission Commission charge is to use research, data, professional judgment and public values to identify: –Best practices for meeting the Quality Education Goals in statute and their cost –Current education practices in Oregon and their costs –Expected student performance using these practices

9 Leadership/Central Services Policy and Research Publication of the Oregon Report Card Publication of the Oregon dropout Report Implementation of NCLB Provides for policy development, analysis and research Serves as federal liaison

10 Leadership/Central Services Fair Dismissal Appeals Board Adjudicates Administrator/Teacher Dismissals ORS Member Board

11 Leadership/Central Services Human Resources Personnel services ensure agency compliance with employment-related state and federal laws, collective bargaining agreements and policies Payroll services ensure the accurate and timely payment of all wages and benefits Recruitment services enable the agency to recruit and retain skilled employees

12 Leadership/Central Services Human Resources

13 Leadership/Central Services Support Services Record Keeping and Archiving of Agency and Student Records Facility Services Data and Telephone Services

14 Leadership/Central Services Accounting Unit Supports Daily Fiscal Operations of Agency Distributes: –Grant-in-Aid Funds –USDA Meal Reimbursements –Contracted Services/Service Providers Payments –State School Funds to Local Education Agencies Annual Financial Reporting Lottery Bond Debt Service

15 Leadership/Central Services Budget Unit Coordinates with Executive and Legislative Branch Analysts and Processes Agency Budget Allocation and Tracking Federal Grant/Contracts Fiscal Tracking, Reporting and Audits Technical Assistance/Training to offices with budget management procedures and tools (BRS) Revenue & Cost Analysis

16 Leadership/Central Services Procurement Unit Procurement = Primary Tool of Accountability Oregon Procurement Law Compliance Ensure our contracts protect ODE and the best interests of the State, while offering fair treatment to the vendor community Provides opportunities/process for efficiencies

17 Leadership/Central Services Private Career Schools/Veterans Education Oversees non-degree granting career schools in Oregon Monitors Veterans Education programs in Oregon Colleges and Universities Administers Tuition Protection Fund

18 Leadership/Central Services Pupil Transportation Responsible for administering the certification of all school bus drivers and maintains driver training records. Conducts background criminal and driving records checks on prospective drivers and school district volunteers. Monitors all pupil-transporting vehicles for current inspections

19 Leadership/Central Services State Government Service Charge