Overview of Condition Assessment Process

Main Topics to Cover in the Overview  What is a Condition Assessment? 1. Why is it important? 2. Why is consistency important? 3. It allows the Forest Service to accurately and consistently portray the value and condition of its facility assets to oversight bodies (Nationally, Regionally, Units, …)

Review of Facility Value and Condition Measures  Current Replacement Value (CRV) is primarily a function of the asset’s size, category and subcategory, location, and is automatically computed from data in I-Web using consistent procedures  Maintenance is “the act of keeping fixed assets in acceptable condition”... to assure that the asset achieves its expected life. Deferred Maintenance (DM) is just maintenance that has not been performed when it should have been, and thus which detracts from the asset value. Although annual maintenance can be predicted based upon a % of CRV, deferred maintenance must be measured. A review of the data in I-Web clearly shows that measurement of DM has not been consistent across the agency.  Facility Condition Index is a function of DM and CRV, resulting in a poor, fair or good rating depending upon its value. Since measurement of DM has not been consistent, then neither has been the resultant classification of a facility as being poor, fair or good.

Example of Building Condition and Value Pubs Building, Delaware Lab, Northern Research Station, USDA Forest Service Constructed in 1962 (46 Years Old) Current Replacement Value: $650,000 FMP Decision: Retain for Current Use

Preventive Mtce & Repair Needs  5 year recurrence interval to long to discover items such as leaks, lamp burnouts, filters, etc.  I-Web has no real work scheduling, work order processing or accomplishment software which assures that high-priority items are completed in a reasonable time frame  There is currently no easy or consistent method for costing of Preventive maintenance and repair work needs in I-Web

Condition Assessment Basics: 1.Divides agency’s 45,000 buildings into “basic” and “complex” depending upon whether or not they include electrical, mechanical and/or plumbing. Less specialized personnel will be used to assess “basic” buildings. 2.Assessments are done using standard forms, standard work items, standard levels of care, standard costs and cost adjustments, and will concentrate on major component replacement, resulting in a much higher level of consistency in assessing asset value and condition across units. Costing will be automated. 3.In the future, options for dealing with preventive maintenance and repair will be investigated, probably by going to an “off the shelf” maintenance management system (MMS) system.

Standard Inspection Form for Basic Buildings

WI #04001 – Basic Roof Replacement  Basic roofs are fiberglass or asphalt 3-tab shingles which typically last 20 years.  This item covers the complete removal and replacement to Forest Service “Standard”; does not include replacement of decking  Note: timely O&M (moss and debris removal) could extend the life of the roof on the left

Condition Assessment Process: 1.It is expected that required 5-year interval facility condition assessments can be completed more quickly due to the use of standard methods, standard items, and automated costing procedures. 2.It is hoped that resources can be stretched by allowing less skilled workers to assume assessment duties on about 2/3 of the agency’s buildings, those with the least value and the least complications (“basic” buildings) That would leave the more highly skilled folks to assess the 1/3 which are most complex and valuable.(“complex” buildings) 3.There should be a more realistic expectation at all levels of the consistency of the data that is collected and input into I-Web.

Training Requirements  Inspectors of “Basic” buildings are required to take a short course in AGLEARN  Inspectors of “Complex” buildings are required to attend a 2-3 day course specific to facility condition assessments, as well as be certified as a NCCP Forest Service constructor inspector in the “buildings” category.  The pilot of the 3-day course was offered this year at ESRU with about 25 students in attendance.

Scheduling Issues  New I-Web Building Work Item Screen should be Operational within a week or two  Data under the older protocol cannot be input into the new screens, but legacy data will remain through the 1 st 5 year cycle  We need to look together at options for training our workforce this spring in order to allow us to get operational

Discussion Questions?