Microsoft Campus Agreement April 5, 2010 meeting

Agenda Microsoft Campus Agreement Renewal –Current Solution – An Overview –IUC RFP discussion –Reseller comments and issues –ECAL Uplift –Comments and thoughts

Current Solution Campus Agreement Desktop (fac/staff) –Microsoft Office (Mac/Win) –Microsoft OS Upgrades –Core Client Access License –Work-At-Home CoreCAL (students) Some ECAL (fac/staff)

Current Payment Structure Campus Agreement –Fac/Staff are automatically charged back to $38.38/FTE –Students are automatically charged back to $1.62/FTE Select –Units contact SHI on their own to purchase software on Select ECAL –Some departments uplift on their own, some are uplifted by Site Licensing and required to pay back

IUC RFP Discussion Discussion began in late 2009 Two options initially were offered: –Extend the current agreement 1 year Microsoft indicated new contracts would come out More time to examine the renewal process and get greater input –Renew and enter a new agreement A 10% ERP increase was expected to accompany renewal

Issues with Extension/Renewal Extension: –It is more expensive due to an ECAL cost increase from SHI –No new contracts appear forthcoming –Select agreements need to be signed anyway –Reseller issues have plagued us Renewal: –Pricing still in negotiation –RFP released in March by BGSU prior to input from all schools

Microsoft Campus Agreement IUC has received responses to a reseller RFP for all Higher Education in Ohio Four responses, including our current vendor, SHI Responses look promising in terms of cost, but costs are still in negotiation Microsoft CA (several levels/options) and Select are RFP’d for

Microsoft Reseller: SHI Seeking both positive and negative experiences Seeking general issues, ways to improve If SHI won the bid from the IUC, what contract requirements would help improve the situation?

Site License Advisory Team Comments Response time is a serious issue for quotes and PO's Incorrect products are delivered TechNet Administration results in lost money and inabilities to activate SHI E-Store is an issue (navigation, location of products) OSU's E-stores works well, though. Downloading of software would be greatly helpful.

ECAL: What is it? Enterprise Client Access License A Client Access License enables you to connect devices or user accounts to Microsoft Servers. An addition to the CoreCAL we are currently licensed for Roughly 46% of the University is currently uplifted to ECAL –MedCenter, FCOB, Grad School, Optometry, Law, CSE, Human Ecology and Education, Newark Campus

CoreCAL vs. ECAL CoreCAL Microsoft Windows Server CAL Microsoft System Management Server CAL Microsoft Exchange Server Standard CAL Microsoft Office SharePoint Server Standard CAL EnterpriseCAL All CoreCAL Suite licenses, plus: –Microsoft Exchange Server Enterprise CAL –Microsoft Office SharePoint Server Enterprise CAL –Microsoft Communications Server Standard CAL –Microsoft Communications Server Enterprise CAL –Microsoft Windows Rights Management Services CAL –Microsoft Forefront Security Suite –Microsoft Operations Manager Desktop Operations Management License (OML)

Specifically ECAL adds these functions: Direct push mobile e- mail Unified messaging archiving Virus/spam protection Records management Web content management Enterprise search Web forms Instant messaging and presence Video conferencing Document rights management Proactive desktop monitoring

Comments/Thoughts 1) What can I do for you as your advocate to the IUC? 2) What products would you like information on? 3) Does ECAL appeal to you or your area?