Project Management Framework Presentation to the Pacific Northwest Summit on Digital Government June 21, 2005 Andy Hix Department of Information Services

Project Management Framework The PMF A set of simple, easy-to-use tools designed to promote best practices in managing Washington state’s IT projects.

In this presentation we will  Explain the background and purpose  Describe the development process  Take an e-tour of the PMF site  Discuss the next steps

 DIS’ Customer Advisory Board: “go forth and identify best practices for project management”  Project life cycle approach to create the “Orange Circle”  Addition of explanations and instructions Background

Initiation  Continue collaborative approach  DIS sponsored  Executive and Technical Team  Bridge between Core Systems Framework and ATOM  Simple, flexible, focused, non comprehensive, optional use, constantly growing

1.Simplify and facilitate IT managers’ access to the best project management approaches, tools and samples 2.Promote the usage of best practices for project management for all projects, both simple and complex 3.Increase the level of professionalism Project Managers bring to project management endeavors PMF Project goals

4.Reduce the risk of project failure due to inadequate project management 5.Establish a commonality of process 6.Promote standardization of project management terminology 7.Move project managers towards an enterprise view of good IT stewardship PMF Project goals

 Phase by phase approach  “Orange Circle” activities/best practices  Core Systems Framework to cover the pre-charter activities  Collection & review – PMBOK  Writing template Development process

 Best practices, templates, examples, and checklists  Draft review and edit  Storage in e-portfolio  Final review and edit  Submission to web designer Development process (cont.)

Demonstration of Site: Project Management Framework (PMF)

Thank you so much for the wonderful project management information!! - Kirsten B-H, London Can I beg, borrow or leverage documents, templates,etc. from your site in helping build our own PM processes? I brought a collection of the same type of material from my work in the private sector but not anything as complete and well established as your site. - Russ T., Puyallup School District Web feedback on PMF is good

From what I’ve seen, your site seems to be far ahead of the rest of us. - Leslie P. WaMu Corporate Program Office As an IT professional for almost 40 years it is great to find a practical site which cuts through the **** and provides really useful guidelines. - Brian C., Australia More feedback

 Encourage Washington agencies to use PMF  Involve Washington agencies in ongoing PMF improvements  Conduct a satisfaction survey Continuing steps

Phase II  Update policy language on project management  Create minimum standards for project management  Develop additional website material The Future of PMF

Questions? Andy Hix