Federal Acquisition Service U.S. General Services Administration A great savings to the American Taxpayer! The Federal Surplus Personal Property Donation Program

Objectives 2  Background  GSA’s Role  Role of State Agency for Surplus Property  Eligibility and Recipients  Key Players

1956- Public Law Established that no property could be donated for use in a state except through a “State Agency for Surplus Property (SASP)”. The Department of Health, Education and Welfare (DHEW) was designated to screen and allocate surplus property for civil defense purposes Public Law Transferred responsibility of the donation program from DHEW to GSA. Placed GSA in charge of a consolidated distribution system that would fairly and equitably donate surplus to a broader selection of public agencies and nonprofits. Established the relationship between Federal and State government as a “full” partnership. Background

GSA’s Role  Assist in locating usable surplus especially during disasters.  Fairly and equitably allocate property.  Manage non-compliance issues.  Assist in making eligibility determinations.  Conduct reviews or “audits”.  Serve as liaison between SASPs and Federal agencies.  Promote donation program.

Role of a SASP  Key player in disposal process.  Partner with GSA to save taxpayer dollars.  Determine program eligibility.  Screen and select usable civilian and military agency surplus.  Warehouse excess and surplus property.  “Donate” property.  Ensure program compliance.

How -- to Whom? 40 USC 549 (b)(1)  GSA transfers surplus property to a SASP  SASP donates property to Donees on a fair and equitable basis GSASASPDONEE

FEDERAL DISPOSAL CYCLE EXCESSSURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property AGENCY SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL Public Airports State Agencies for Surplus Property

Definitions 40 USC 549  State Agency for Surplus Property (SASP)  organization or activity designated under state law as the agency responsible for the donation of Federal surplus property  Donee  an eligible entity that receives Federal surplus personal property through a State Agency for Surplus Property

9 56 SASPs:  50 states  District of Columbia  5 Territories  Puerto Rico  Virgin Islands  Guam  Northern Mariana Island  American Samoa Structure

10  Public Agencies  Nonprofit tax exempt Health or Education Organizations ONLY  Service Educational Activities (SEAs) Who is eligible to participate?

11  Libraries  Park Districts  Police/Fire Departments  Schools  Cities  Townships  County Boards, etc. Examples of a Public Agency

12  Childcare Centers  Schools  Hospitals  Homeless/Needy Providers  Museums  Historic Light Stations  Volunteer Fire Departments/Rescue Squads  Older American Act fund recipients Examples of eligible Nonprofit Organizations

13  Boy and Girl Scouts of America  American Red Cross  Civil Air Patrol  Marine Cadets of America Eligibility determined by Department of Defense (DoD), not GSA Examples of Service Educational Activities

How does the donee participate?  Apply to SASP to determine eligibility  Advise SASP as to desired property  If authorized by SASP, search and request property in GSAXcess®  Agree to specific terms and conditions regarding use of the property

How – the Process?  Donee submits request for property to SASP  SASP submits request for property to GSA via gsaxcess.gov  GSA approves request from SASP  Federal holding agency releases property to SASP or Donee 15

Donee Agreements CFR  Acquires property on an “as is, where is” basis  Will hold the Government harmless from any and all debts arising from the donation and use of the property  Place property in use within one year of donation  Keep property in use for a period of time depending on the original acquisition cost and type of property  Will pay a service fee for donated property  Will adhere to all program policies and regulations 16

GSAXcess – gsaxcess.gov 17

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NASASP National Association of State Agencies for Surplus Property Motto: Pro Bono Publico (For the public good) The purpose of NASASP and its’ 56 state members is to partner with GSA and to save taxpayer dollars by extending the useful life of surplus to public agencies and nonprofit organizations in health and education.

21 GSA Key Players Allocating Officer for Property Located In: IL, IN, MI, MN, OH & WI IA, KS, MO & NE Daniel Scholl(817) Central Office Bill Kemp Joyce Spalding Chris Willett

22 Questions