McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Chapter 1 Introduction to Bellwether Garden Supply

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., The Sample Company – Bellwether Garden Supply The sample company, Bellwether Garden Supply, is shown in Chapters 1-7. You learn about the basic features of Peachtree Complete Accounting 2002 (PCA), Release 9.0. Completing these chapters will help you become familiar with the software. The Peachtree CD packaged with the book includes the sample company data. Computer accounting skills are reviewed in more depth beginning in Chapter 9.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Software Objectives, p. 3 Start Peachtree Complete Accounting for Windows (PCA). Explore the sample company, Bellwether Garden Supply. Back up and Restore Bellwether Garden Supply. Operate drop-down lists, lookup boxes, status bar, and navigation aid. Navigate Windows Explorer. Explore Peachtree Today to learn about software features. Make three backups: 1) one blank formatted disk to back up Bellwether’s starting data; 2) one blank formatted disk for the Chapter 1 backup; 3) one blank formatted disk for the Exercise 1-2 backup.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Web Objectives, p. 3 Use PCA to link to Peachtree’s website at Go to Peachtree Software’s pressroom. Write an essay about two of Peachtree’s linked websites. Use your Internet browser to go to the book’s website at Complete the first Internet Activity in Part 1.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Peachtree Tips Peachtree Tips Chapters 1 – 7 are cumulative. The chapter activities and end-of-chapter exercises need to be completed. The screen illustrations in the text were done with Windows 98 and Peachtree Complete Accounting for Windows 2002, Release 9.0, Educational Version. You need three blank formatted disks to make the backups in Chapter 1, including the end-of-chapter exercise.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Peachtree Tips Peachtree Tips To make a master file of starting data for Bellwether Garden Supply, back it up before making any changes. (See p. 16). Or, you can install Bellwether from the Peachtree Complete 2002 CD (Appendix A, pages 701 and 702).

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., The instructions on pages show you how to use Peachtree’s Back Up feature. When you back up the company file to drive A, the information is compressed or made smaller. Using Windows Explorer is explained on textbook pages 20–23. Peachtree’s Back Up feature works with their Restore feature, which is shown on pages Peachtree Tips

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Backing Up Chapter 1, page 2 ChapterDisksBackup NameKBPg Nos. 11 of 18a:\bgs.ptb of 18a:\Chapter 1.ptb of 18a:\Exercise 1-2.ptb75947

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Chapter 1 Topics 1. Software objectives, p Web objectives, p Mouse and keyboard basics, pp PCA’s startup screen, pp The Windows environment, pp Typical Windows used in PCA, pp The Sample Company, Bellwether, p Getting started, pp Displaying product information, p Backing up Bellwether Garden Supply, pp

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Chapter 1 Topics continued 11. Using Windows Explorer, pages Restoring company data from a floppy disk, pp Using Peachtree Today, pp Menu bar, pp Becoming an Employee of Bellwether Garden Supply, pp a. Adding yourself as an employee, p Backing up Chapter 1 Data, p Manual vs. computerized accounting, pp

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Chapter 1 Topics concluded 15.Internet Activity, p Summary & Review, p. 43 a.Going to the Net, p. 43 b.Ten true/make true questions, pp c.Exercise 1-1, p. 46 d.Exercise 1-2, p. 47 e. Chapter 1 Index, pp

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Startup screen, p. 13 Start Windows, then double-click on the Peachtree icon. The startup screen appears.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Explore a Sample Company, p. 14 When you select “Explore a Sample Company,” from the startup menu, this screen appears. Accept the default for “Bellwether Garden Supply.” Then, click on OK

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Product Information, p. 15 From the menu bar, click on Help, then About Peachtree Accounting.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Back Up Company, p. 17 From the menu bar, click on File, then Back up. Click on the “Back Up Now” button.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Back up continued, pp In the “Save in” box, click on “3½ Floppy(A:) to select drive A. Type bgs in the “File name” box. Click on the button. Two more screens pop up. Click on both times. (see p. 19)

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Exploring – 3½ Floppy (A:), p. 19 On the left side of the window is the “Folders” list. The right side of the screen displays the contents or name of the files in drive A.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Using Windows Explorer, pp Go to Windows Explorer and open the folder for Bellwether Garden Supply: C:\Peachw\Bcs, p. 21

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Using Windows Explorer cont. Right-click on the “Bcs” folder. A drop-down menu appears. Left-click on Properties, p. 21.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Using Windows Explorer with a Zip disk, page On page 22, continue with steps 5, 6, and 7.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Restore, p. 24 Restore, p. 24 From the menu bar, click on File, then Restore. In the “Look in” box, select drive A. Click on “bgs.ptb” to highlight it. Click on the button.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Restore continued, p. 25 A “Warning!” screen pops up. Click on.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Restore concluded, p. 25 The “Restore Options” window pops up. Make sure that a check mark is next to Company Data. Then, click on Restore.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Peachtree Today, p. 26 At the bottom of your screen on the status bar, there is a “TODAY” icon. Click on it. The “Peachtree Today” window appears.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Peachtree Today cont., p. 27 Click once on My Business. Follow the steps on pages 27 and 28.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Hide Peachtree Today, p. 28 From “Peachtree Today’s window, select the “Preferences” tab. On the left side of your screen, click on the “Save and Exit” button. Click on the “X” on Peachtree Today’s title bar to close it.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Menu bar: File pull-down menu, p. 29 Menu bar: File pull-down menu, p. 29 From the menu bar, click on File.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Menu bar: Edit pull-down menu, p. 30 Menu bar: Edit pull-down menu, p. 30 From the menu bar, click on Edit.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Maintain pull-down menu, p. 31 Maintain pull-down menu, p. 31 From the menu bar, click on Maintain.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Tasks pull-down menu, p. 32 Tasks pull-down menu, p. 32 From the menu bar, click on Tasks.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Analysis pull-down menu, p. 32 Analysis pull-down menu, p. 32 From the menu bar, click on Analysis.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Options pull-down menu, p. 33 Options pull-down menu, p. 33 From the menu bar, click on Options.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Reports pull-down menu, p. 34 Reports pull-down menu, p. 34 From the menu bar, click on Reports.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Window pull-down menu, p. 35 Window pull-down menu, p. 35 From the menu bar, click on Window.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Help pull-down menu, p. 35 Help pull-down menu, p. 35 From the menu bar, click on Help.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Payroll Navigation Aid, p. 36 Payroll Navigation Aid, p. 36 Click on the Payroll Navigation Aid and a flow chart pops up.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Maintain Employees/Sales Reps, p. 37 Select “Maintain Employees” on the Payroll Navigation aid.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Chapter 1 Glossary of Terms

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Windows, pages 1 & 7-9 Windows, p. 1 A visual (instead of typographic) format for computer operations. The illustration on page 8 shows how Peachtree uses the Windows interface

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Graphical user interface (GUI), p. 1 Consists of procedures which enables you to interact with Peachtree. The key is the Windows environment: the menus, dialog boxes, and list boxes. A mouse simplifies use of the GUI, but it is not required.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Icons, p. 1 Peachtree uses common symbols to represent tasks: a file folder, a trash can for deleting, an hourglass to show that the program is waiting for a task to be performed, a printer, etc.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Mouse, p. 1 A pointing device that is used to interact with images on the screen.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Shortcut keys, p. 4 Enable you to perform some operations by pressing two or more keys at the same time. For example, + closes an application window.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Title bar, p. 8 The top line of every window is a bar which contains the name of the application.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Desktop, p. 8 Depending on how your computer is set up, various icons appear on your desktop when you start Windows.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Taskbar, p. 9 Taskbar, p. 9 In Windows, the “Start” button and taskbar are located a the bottom of your screen.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Folder tabs, p. 12 Folder tabs, p. 12 There are various file folder tabs shown on Peachtree’s windows. The “Maintain/Customer/Prospects window shows tabs for General, Sales Defaults, Custom Fields, and History.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Drop-down list, p. 12 The down arrow means that this field contains a list of information from which you can make a selection

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Lookup boxes, p. 12 Lookup boxes, p. 12 Lookup boxes have a “magnifying-glass” icon next to them. For example, when you click on this “magnifying-glass” icon, a chart of accounts list appears.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Backing Up, p. 16 Backing up your data means saving it to a floppy disk, ZIP™ disk, or CD so that it will be available when you want to work again.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Windows Explorer, pp Use Windows Explorer to determine how much disk space is used, and to locate Peachtree’s program and data folders.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Restore, p. 20 Previously backed up data can be restored or retrieved with the File, Restore selection. To start where you left off the last time you backed up, you use the Restore command.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Menu Bar, p. 29 Menu Bar, p. 29 Peachtree’s menu bar has nine pull-down menus: File, Edit, Maintain, Tasks, Analysis, Reports, Window, Help.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Ellipsis (…), p. 30 Ellipsis (…), p. 30 A punctuation mark consisting of three successive periods (…). Choosing a menu item with an ellipsis opens a dialog box.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Dialog box, p. 30 A window that appears when the system requires further information. You type information into dialog boxes to communicate with the program. Some dialog boxes display warnings.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Default, p. 31 Information that displays in windows or information that is automatically used by the system. You can change the default by choosing another command.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Global options, p. 33 Settings that affect the entire program. When you set global options for one company, you set them for all companies. You can access these settings from the Options menu.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Manual AccountingComputer Accounting 1. Analyze transactions1. New company set up 2. Journalize2. Analyze transactions 3. Post to the ledger3. Journalize 4. Prepare unadjusted trial balance 4. Post to the ledger Manual vs. Computerized Accounting, p. 41

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Manual AccountingComputer Accounting 5. Prepare worksheet 5. Print unadjusted trial balance 6. Prepare financial statements. 6. Account Reconciliation. 7. Journalize and post adjusting entries. 8. Close temporary accounts. 8. Print the adjusted trial balance.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Manual AccountingComputer Accounting 9. Prepare post- closing trial balance 9. Print the financial statements 10. Reverse entries (optional) 10. Change accounting periods Interpret accounting information

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., CHAPTER 1 INTERNET ACTIVITY, p. 42 The Internet is the worldwide electronic communication network that allows for the sharing of information. The Internet is also called the World Wide Web (WWW) or Web. To make an Internet connection, your computer must be equipped with a modem. The word modem is an abbreviation of Modulator/Demodulator. A modem is a device that translates the digital signals from your computer into analog signals that can travel over telephone lines. There are also T-1 lines, cable modems, digital subscriber lines (DSL), and wireless radio modems for faster connections.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Chapter 1 Internet Activity, p Start Windows, then PCA. Open Bellwether. 2.Scroll down the Peachtree Today window. In the “Need Help?” section, click on Peachtree’s website Websites are time and date sensitive. When using the Internet, be aware that changes will likely take place. In this assignment, you will link to Peachtree’s “pressroom.” When you place your cursor over “pressroom,” your cursor changes to a hand and pressroom is underlined.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Internet Activity concluded, p Select two links from Peachtree Software’s Pressroom page. Using a word processing program, write an essay about each site. Include the website address of each link. Your summary for each site selected should be no more than 100 words or less than 75 words. 5.Go to the textbook’s website at Link to Internet Activities, then WEB EXERCISES PART 1. Complete the first activity, ACCOUNTING MONOPOLY. This is a group activity.

McGraw-Hill/Irwin© The McGraw-Hill Companies, Inc., Going to the Net, p. 43 Access the Career Development website at Read the article "Careers in Accounting & Finance.“ 1. What three skills are essential for those seeking careers in accounting and finance? 2. What is the preferred educational background for an accountant? 3. List five career opportunities in accounting and finance.