Revised 19 January 2007 AUXDATA and AUXINFO for Elected Officers

Revised 19 January 2007 AUXDATA AUXDATA - auxdata.uscg.govauxdata.uscg.gov Read Only Password Required Member Responsible For AUXDATA Accuracy Member May Change Own Personal Data (Spelling of name, address, address, phone numbers, Emergency Data)

Revised 19 January 2007

AUXDATA There are a number of reports available in the AUXDATA System Select “Reports” from the Main Menu

Revised 19 January 2007 AUXDATA Reports Menu

Revised 19 January 2007 AUXDATA AUXDATA Reports Available –Unit Summary Report Membership Information Flotilla Numbers by Program (Number of ITs, VEs, PVs, Facilities) HOURS-NOT ACCURATE - Do not use this report for checking hours. Use AUXINFO for all hours.

Revised 19 January 2007

AUXDATA AUXDATA –AUXDATA Reports Available ADDRESS AND FLOTILLA DATA REPORT –Alpha Listing of Your Members Includes Address/Phone #s Enrollment Dates Current and Past Offices Held Facilities

Revised 19 January 2007

AUXDATA –AUXDATA Reports Available MEMBER ROSTER –Includes Flotilla, Member ID, DOE, Name, Address, Addresses, Status, and Capability of Competencies, Current Offices Held RESOURCES BY FLOTILLA –Lists all Facilities, Inspection Date, Lat & Lon of Facility Location, Owner DIRECTORY OFFICER DIRECTORY – Good Basic Flotilla Roster

Revised 19 January 2007

AUXDATA –AUXDATA Reports Available MISSION DETAIL –All Transactions entered by FSO/SO- IS Many Operational Underway Reports –Missions/Hours by Vessel/Air –Missions/Hours by Member –Days Underway by Resource

Revised 19 January 2007

AUXDATA –AUXDATA Reports Available –Newest Report: Annual Member Letter Currently only for 2006

Revised 19 January 2007 Top Section of Annual Member Letter

Revised 19 January 2007 Section 2 of Annual Member Letter

Revised 19 January 2007 AUXDATA AUXDATA TRAINING REPORTS –May be run for Unit or an Individual TRAINING STATUS REPORT –Members Currency & Certifications TRAINING RECORD REPORT (Date defaults CY –Backdate to approx DOE) –Members Qualification Tests, Workshops, and Specialty Courses Completed

Revised 19 January 2007

AUXDATA AUXDATA TRAINING REPORTS (Con’t) –CERTIFICATIONS REPORT Shows all certifications – Color coded Status More compact that the Training Status Report –TRAINING MANAGEMENT REPORT – UNIT ONLY Compact Color Coded Shows all Competencies/Annual Currency Maintenance Tasks,

Revised 19 January 2007

AUXINFO AUXINFO Reports –No Password Needed –Performance Hours –VSCs Examined –PVs (MDVs) Program Visits –PE Classes/Attendees/Graduates

Revised 19 January 2007 AUXINFO AUXINFO AUXINFO – –Choose Appropriate Cube Unit Activities (Flotilla hours) –Records Lead Only Hours and Missions Member Activities (Individual hours/count) Competencies (Qualifications) Tasks (Required Annual Maintenance/ Qualifications) Awards

Revised 19 January 2007

AUXINFO AUXINFO Things to watch out for! –Be sure to select year! Choice of CY or FY for Awards –Select all rows (sometimes columns too) –Swap (rows & columns) –Lead / non-lead / trainee position OPS – trailering hours included-Unit Summary Report-AUXDATA, but AUXINFO broken out Total OPS = Underway Time Minus Mission 23, SAR Standby Time

Revised 19 January 2007 AUXINFO AUXINFO Things to watch out for! (cont’d) –Hours vs. count for PV, VSC VSC – facility inspections & VSC’s –Zero suppression –Member not listed if no quals or hours entered in AUXDATA

Revised 19 January 2007

AUXDATA / AUXINFO For the “How To” Library: Additional specialized training guides And Aux-10 URL:

Revised 19 January 2007 What is available on AUX-10 Web Site? AUXDATA User Guide AUXINFO User Guide Travel Claim Reference Guide Per Diem Rates FSO/SO/DSO-IS Job Descriptions (approved by Hqs) Power Point Presentations “How To” Series Forms Presentation (good for flotilla training topic) Intro to AUXDATA Intro to AUXINFO Using AUXINFO with Internet Explorer V 7.0

Revised 19 January 2007 The End