Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.1 NFPA 1600 Standard for Disaster/Emergency Management and Business Continuity Programs – 2004 Edition ANSI Homeland Security Standards Panel (HSSP) Workshops on Standardization for Emergency Communications December 14-15, 2005 Supplemental Information Overview of Activities, Organization & Update on NFPA 1600, 2004 Edition

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.2 NFPA 1600 Standard for Disaster/Emergency Management and Business Continuity Programs – 2004 Edition Recognized by the American National Standards Institute (ANSI) as The National Preparedness Standard for the Private Sector Recommended, by ANSI, to the 9/11 Commission as the Voluntary Standard to be Used by the Private Sector for Emergency Preparedness Recommended to the 9-11 Commission by DHS Secretary Tom Ridge in his Testimony of May 19, 2004

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.3 NFPA 1600 Standard for Disaster/Emergency Management and Business Continuity Programs – 2004 Edition Recommended by the 9-11 Commission in their final report to the President and the Congress From the text of the Commission’s report (page 398): Recommendation: We endorse the American National Standards Institute’s recommended standard for private preparedness … We believe that compliance with the standard should define the standard of care owed by a company to its employees and the public for legal purposes. Private-sector preparedness is not a luxury; it is a cost of doing business in the post-9/11 world. It is ignored at a tremendous potential cost in lives, money, and national security

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.4 NFPA 1600 Standard for Disaster/Emergency Management and Business Continuity Programs – 2004 Edition Intelligence Reform and Terrorism Prevention Act of 2004 – Section 7305 (b) SENSE OF CONGRESS ON PRIVATE SECTOR PREPAREDNESS- It is the sense of Congress that the Secretary of Homeland Security should promote, where appropriate, the adoption of voluntary national preparedness standards such as the private sector preparedness standard developed by the American National Standards Institute and based on the National Fire Protection Association 1600 Standard on Disaster/Emergency Management and Business Continuity Programs.

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.5 NFPA 1600 Standard for Disaster/Emergency Management and Business Continuity Programs – 2004 Edition Beginning with the 2000 Edition of NFPA 1600, it has been used in the Public Sector, as the Base Standard for the Emergency Management Accreditation Program (EMAP)

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.6 NFPA 1600 NFPA Standards-Making Process ANSI Approved Process & Accredited Voluntary consensus standard Peer-based Developed by a balance of diverse interests Meets American National Standards Institute accreditation requirements Produces documents ready for adoption by a political jurisdiction or private organization

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.7 NFPA 1600 Technical Committee Membership ANSI Approved Process & Accredited 36 Members (maximum) Categorized by interest group: User, Enforcer, Insurance, Special Expert Balanced—One group can’t exceed 1/3 of total Includes members from: USA & Canada Public Sector (local, county, state/province, & federal) Private Sector FEMA, VA, NEMA, IAEM, NASTTPO, & DRII

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.8 NFPA 1600 Committee Research & Discussion Report on Proposals (ROP) – Proposals can be submitted until May 27, 2005 Report on Comments (ROC) NFPA Membership Vote Issued by NFPA Standards Council Document Development – Due Process ANSI Approved Process & Accredited

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.9 NFPA 1600 Is not a “how-to” guide A program that includes the necessary elements and management necessary for effective emergency management and business continuity/continuity of operations Does not prescribe a development process The mandatory requirements are spelled out in only 3 pages! What is NFPA 1600?

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.10 NFPA Technical Committee on Disaster Management formed 1995Recommended Practice for Disaster Management 2000Standard on Disaster/Emergency Management and Business Continuity Programs 2004Updated Standard published in April Document History

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.11 NFPA 1600 Begins with Chapters 1, 2, & 3 (“Administration”, “Referenced Publications” and “Definitions”) 2000 edition Chapters 2 & 3 “Program Management” and “Program Elements” are now Chapters 4 & 5 Annexes (former appendices) significantly expanded to provide examples and added explanatory information Changes in the 2004 Edition Chapters Reorganized to Apply NFPA’s Manual of Style

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.12 NFPA 1600 New Program Element on Mutual Aid (previously under Resource Management) In Chapter 5, there are now 14 Program Elements, rather than 13 New Item under the Communications and Warning Program Element that deals with the Issue of Interoperability Changes in the 2004 Edition Compared to the 2000 Edition

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.13 NFPA Program Administration Policy, goals & objectives Management plan & procedures Applicable authorities, legislation, regulations, and/or industry codes of practice 4.2 Program Coordinator 4.3 Advisory Committee 4.4 Program Assessment Chapter 4 “Program Management”

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.14 NFPA Laws and Authorities 5.3Hazard Identification & Risk Assessment 5.4Hazard Mitigation 5.5Resource Management 5.6Mutual Aid 5.7Planning 5.8Direction, Control and Coordination 5.9Communication and Warning 5.10Operations and Procedures 5.11Logistics and Facilities 5.12Training 5.13Exercises, Evaluations, and Corrective Actions 5.14Crisis Communications and Public Information 5.15Finance and Administration Chapter 5 “Program Elements”

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.15 NFPA Elements determined by hazards and impact 5.2 Laws & authorities—compliance over time 5.3 Hazard Identification & Risk Assessment Identify hazards Likelihood of occurrence Assess vulnerability of people, property, environment Natural and human-caused Chapter 5 “Program Elements”

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.16 NFPA Mitigation strategy 5.5 Resource management Hazard or event specific Personnel, equipment, facilities, training, funding, knowledge, time frame Quantity, response time, capability GAP analysis 5.6 Mutual Aid Chapter 5 “Program Elements”

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.17 NFPA Planning Strategic (vision, mission, goals & objectives) Emergency Operations/Response Mitigation (interim and long-term) Continuity of Operations (short-term & long- term) Recovery Chapter 5 “Program Elements”

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.18 NFPA Direction, Control, and Coordination Capability to direct, control, and coordinate Incident management system Roles & responsibilities for each function Policies and procedures for effective coordination with appropriate authorities 5.9 Communications and Warning Alerting officials, ERT, those affected Develop, test protocols, processes, procedures Ensure interoperability Chapter 5 “Program Elements”

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.19 NFPA Operations & Procedures SOP’s for credible hazards Incident stabilization and property conservation Safety & Health Situation analysis including damage assessment Succession of management 5.11 Logistics and Facilities Logistical capabilities Primary and alternate EOC Chapter 5 “Program Elements”

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.20 NFPA Training 5.13 Exercises, Evaluations & Corrective Action 5.14 Crisis Communications and Public Information Dissemination of information to stakeholders Pre-disaster and post-disaster Awareness program 5.15 Finance and Administration Chapter 5 “Program Elements”

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.21 NFPA 1600 Application Public (EMAP) & Private Entities Voluntary Basis Only Enforceability Not legally enforceable unless adopted (whole or in part) by a political jurisdiction (Federal, State, or Local) into law, rules or regulations Application vs. Enforceability

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.22 NFPA 1600 Next revision cycle – 2006 (3 year cycle) and published April, 2007 ISO TC 223 Technical Advisory Group Spanish translation (2000 edition); French translation proposed – working with Canadian Standards Association Future Directions

Lloyd Bokman, Ohio EMA & Don Schmidt, Marsh Inc.23 NFPA 1600 Standard for Disaster/Emergency Management and Business Continuity Programs – 2004 Edition To Download a Free copy of NFPA 1600 (PDF Acrobat Reader file) please go to and NFPA’s Homeland Security Page To check on the status of NFPA 1600, as it goes through the latest revision cycle, please go to and follow the link entitled NFPA