Know Your Vendors

Set standards and requirements for everyone entering your facility to protect: Employees Consultants Physical Property PatientsVisitors Vendors Environment Surrounding Area Reputation Online or Network Services

What safety standards do you require of your staff?

Facility Safety Standards Employee Manual National or Statewide Background Check Hard Hat Steel Toed Shoes Grooming/Facial Hair Standards Tsunami Eyewash/Shower Use Suppression System Pull Stations Business License Professional License Registered with Secretary of State Equipment Lanyards/Tethers Drug Test Hurricane Long Pants Blood Bourne Pathogens Earthquake Fire Response Training CPR I9 for employees Facility Host while on Site Cell Phone Use No Photos Allowed Fall Protection Site Training Face Shields Jewelry Fit For Duty Photo Security Badge Protective Eye Wear Long Sleeves First Aid Safety Shelter Locations Tornado Hazmat Training Dosimetry Reader Exit/Evacuation Routes Fork Lift Safety Hazwoper Training Fire Retardant Clothing Static Dissipative Shoes

What can you do? 1. Establish Vendor Minimums Look at employee minimums and build from there Mandatory drug enforcement Annual OSHA, NIOSH, ANSI and Joint Commission requirements Background Testing Job specific training certification – lock-out/tag-out, confined space, hotwork

Vendor Orientation Program upon arrival 2. Communicate Standards to the Vendor What can you do? Include standards in RFP - Request for Proposal Include standards in Purchase Order Implement Pre-engagement Training – off-site or electronically Vendor Attestment

What can you do? 3. Process and Procedures Create a vendor checklist Create vendor/contractor management department Create Standardized Training Schedule Establish Site Check-in procedure for approved vendors - check photo ID

What can you do? 4. Are sub-contractors allowed? Specify standard in RFP Specify standard in PO Should be held to the same standard as your vendor - contractor and submit paperwork in the same way

What’s the GOAL? Safety Employees Consultants Physical Property PatientsVisitors Vendors Environment Surrounding Area Reputation Online or Network Services

Know Your Vendors Reduce Risk to employees, facility, network, etc. Start with the standards set for employees Communicate minimum requirements to your vendors Track vendors compliance

OSHA (b)(3) If the contractor's employee is under the day-to-day supervision of the contractor, the contractor is responsible for recording the injury or illness. If you supervise the contractor employee's work on a day-to-day basis, you must record the injury or illness.