LSA RAIN-Managing the Process Proposal Submission Guide Physics Proposal Submission Guide 1 1. Who is the sponsor NSF, DOE, ARO, DARPA, NIH, private foundations and etc. If the sponsor is NSF and the PI is new make sure he/she filled out the Fastlane new user profile information (see attachment) If the sponsor is NIH make sure the PI registered for eRA commons. To register please go to 8. Refer to DRDA and LSA business rules and guidelines as necessary. One thing to made aware of, LSA does not waive indirect cost unless it is indicated in the sponsor guidelines 2. Solicitation number - confirm the solicitation number with the PI once retrieved.9. Check spaces for the PI your department 3. Time needed for proposal At least one month Department requires 5 business days before the deadlines (each dept might be different) LSA requires 6 business days before sponsor deadlines DRDA requires 4 business days before sponsor Entire proposal can be submitted as a draft but the budget and budget justification has to be finalized. 10. If other departments are involved make sure you communicate with them at the beginning stage of the proposal because number 5 above will apply to them. 4. Due date of proposal – confirm sponsor deadlines with the PI and communicate with PI the LSA & DRDA’s deadlines. 11. Once most of these documents are retrieved eRPM needs to be filled out and routed to all the proper channels for approval 5. Budget Ask PI if they have a budget in mind Beginning and end date of the proposal budget Intended PI effort Will there be equipment Will there be cost sharing involved (if so request it through eGift immediately) Are there post docs and the effort amount Would there be GSRA and how many Are the GSRA candidate and pre-candidate Are there other PI collaborators or departments Are there subcontracts involves If so, who is the lead organization 12. Before routing proposal most of these documents need to be attached Project summary/abstract (read guidelines for page limit) Project narrative (read guidelines for page limit) Budget Budget justification Copy of Fastlane or Grants.gov form package Reference cited Facilities & other resources Equipment (if any) Bibliography (read guidelines for page limit) Current & Pending (if co-PI’s are involved they will each need a CP and Bio) 6. If equipment is involved such as computer cluster IT, Facilities and HR would like to be informed. For example IT will be in charged for ordering the computer and other issues, facilities will be in charged for renovating the area and other issues and HR personnel will be involve in the effort category and other issues 13. Routing the proposal PI will need to electronically sign the PAF proposal first The department chair or designated department signer will review the proposal for wording and space Proposal will then route for the college for review by Steve Beach and Peggy Westrick and they will review the attached documents. DRDA review the proposal and submit the final documents (or hot it states on the sponsor guidelines for submission) 7. Read sponsor guidelines for rules and regulations14. Completion An confirmation will generate stating the proposal has been submitted to the sponsor. Alex