CALIFORNIA DEPARTMENT OF EDUCATION Jack O’Connell, State Superintendent of Public Instruction English Learner Subgroup Self-Assessment (ELSSA) 2010ￚ11 Edition The Webinar will begin promptly at 10:30 a.m., please standby

CALIFORNIA DEPARTMENT OF EDUCATION Jack O’Connell, State Superintendent of Public Instruction English Learner Subgroup Self-Assessment (ELSSA) 2010ￚ11 Carlos Rivera, Education Administrator 1 Language Policy and Leadership Office Beth Anselmi, Senior Program Associate CA Comprehensive Center at WestEd

JACK O’CONNELL State Superintendent of Public Instruction 3 Housekeeping Communication Webinar is in presentation mode Audio is primarily over the Internet. (Quick Audio Check Poll) Questions are welcomed; submit them online in the text-chat area in the lower-left. These will be collected and addressed via a FAQ Conference Call only webinar participants - please send questions to Teresa Maldonado at

JACK O’CONNELL State Superintendent of Public Instruction 4 Housekeeping - cont. Tech Support During the Event text-chat: The event is being recorded and will be available afterwards on the California Comprehensive Center at WestEd Web page at:

JACK O’CONNELL State Superintendent of Public Instruction 5 Presenting Today California Department of Education Carlos Rivera, Education Administrator 1 Language Policy and Leadership Office Beth Anselmi, Senior Program Associate California Comprehensive Center at WestEd

JACK O’CONNELL State Superintendent of Public Instruction 6 Goals To review the English Learner Subgroup Self-Assessment (ELSSA) Tool and highlight changes to the 2010ￚ11 version To review the ELSSA Toolkit

JACK O’CONNELL State Superintendent of Public Instruction 7 Poll: How familiar are you with the ELSSA? a)I have completed it in the past b)I have seen it, but have not completed it c)I have never seen the ELSSA before today

JACK O’CONNELL State Superintendent of Public Instruction 8 Poll: How familiar are you with MS Excel? a)I can create pivot tables and formulas b)I use Excel when others create the formulas. I know the components of a workbook c)I do not use Excel at all

JACK O’CONNELL State Superintendent of Public Instruction 9 Poll: How familiar are you with DataQuest? a)I use it regularly to access achievement and demographic data b)I have seen DataQuest reports, but have not accessed them from the site myself c)What is DataQuest?

JACK O’CONNELL State Superintendent of Public Instruction 10 Purpose of ELSSA The ELSSA is a highly recommended tool for local educational agencies (LEAs) that have not met Annual Measurable Achievement Objectives (AMAOs) in Title III for two or four consecutive years

JACK O’CONNELL State Superintendent of Public Instruction Purpose of ELSSA It is also highly recommended for LEAs in Title I Program Improvement due to their English learner (EL) subgroup 11

JACK O’CONNELL State Superintendent of Public Instruction 12 The Purpose of ELSSA It may be used by LEAs that wish to examine their programs and services for ELs Helps identify key challenge areas and explore root causes for ELs not meeting the AMAOs

JACK O’CONNELL State Superintendent of Public Instruction 13 ELSSA helps LEAs formulate key questions … How well are ELs progressing on California English Language Development Test (CELDT)? How many reach English proficient in reasonable time? How do ELs meeting CELDT criterion (English proficient) perform on the California Standards Test (CST)?

JACK O’CONNELL State Superintendent of Public Instruction 14 More questions… How do Redesignated Fluent English Proficient (RFEP) perform on (CST)? How do ELs and RFEPs perform on California High School Exit Exam (CAHSEE)? How well are we implementing relevant program components?

JACK O’CONNELL State Superintendent of Public Instruction 15 What ELSSA Does Assembles data from CELDT, CST and CAHSEE that relate to AMAOs 1, 2, and 3 Disaggregates the data by years in U.S. schools and by language proficiency

JACK O’CONNELL State Superintendent of Public Instruction 16 What ELSSA Does Helps identify areas of challenge that can be addressed to improve EL achievement Provides guiding questions to facilitate conversations around what the data shows

JACK O’CONNELL State Superintendent of Public Instruction 17 ELSSA Guides Plan Development Must be completed and uploaded /attached to: Title III Year 2 Improvement Plan Addendum Title III Year 4 LEA Action Plan Title I Program Improvement Plan related to the EL subgroup

JACK O’CONNELL State Superintendent of Public Instruction 18 What ELSSA does NOT do: Give school level information Analyze data Address Highly Qualified Teachers or other aspects of the Elementary and Secondary Education Act (ESEA) not directly related to ELs Evaluate the programs and services for ELs

JACK O’CONNELL State Superintendent of Public Instruction 19 What’s new on the 2010 ELSSA? The tool will have the same data tables as the previous version, but AMAO 2 will have three tables Table 2a displays the LEA’s results from 2006ￚ09 based on the state’s previous AMAO 2 calculations

JACK O’CONNELL State Superintendent of Public Instruction New state calculations for AMAO 2 Table 2b displays the data for students who have been in language instruction educational programs for fewer than five years Table 2c displays the data for students who have been in language instruction educational programs for more than five years 20

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JACK O’CONNELL State Superintendent of Public Instruction 22 ELSSA is an Excel Workbook with 4 Worksheets The 2010 ELSSA has one worksheet for LEAs to input data and a separate worksheet for staff to view the data and respond to guiding questions and survey items related to EL programs and services

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JACK O’CONNELL State Superintendent of Public Instruction 24 Table Functionality Once the data is added, it cannot be accidentally altered by staff facilitating the data analysis and survey item administration

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JACK O’CONNELL State Superintendent of Public Instruction 26 Table Functionality Tables are color coded in yellow to indicate where LEA staff need to supply data or respond to questions and survey items Notes to guide the preparer are clickable, italicized and shaded green

JACK O’CONNELL State Superintendent of Public Instruction 27 The Survey Items The Survey Items have been placed directly below the data table that best relates to each respective item

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JACK O’CONNELL State Superintendent of Public Instruction 29 The Survey Items The Survey Items on the ELSSA are rated on a Likert-scale using the same ratings as are used in the Academic Program Survey (APS) All items must receive at least a rating of 3 for the school or LEA to be considered as performing that objective at an acceptable level

JACK O’CONNELL State Superintendent of Public Instruction 30 The Survey Items The 3 rating indicates a substantial level of implementation. The chart on the next slide describes the criteria of each objective per rating level

JACK O’CONNELL State Superintendent of Public Instruction 31 1 Minimal level of Implementation Few = Less than 50% of students Rarely = Less than 50% of the time 2 Partial level of Implementation Some = 50% of students Inconsistently = 50% of the time 3 Substantial level of Implementation Most = 75% of students Consistently = 75% of the time 4 Full level of Implementation All = 100% of students Uniformly = 100% of the time ELSSA and APS Rating Scale

JACK O’CONNELL State Superintendent of Public Instruction 32 The responses to the survey items will be tabulated by each table and will be aggregated into a table in a separate worksheet by EL program and service categories. The categories are: 1. English Language Development 2. Access/Opportunity to learn a. English Language Arts b. Mathematics c. Intervention d. Placement 3. Professional Development 4. Assessment 5. Accountability

JACK O’CONNELL State Superintendent of Public Instruction 33 Live Demo

JACK O’CONNELL State Superintendent of Public Instruction 34 Administration of the ELSSA The ELSSA Toolkit provides instructions for the administration of the survey items after the tables have been completed Alternate options are also described for the administration of the tool and additional data an LEA might want to examine

JACK O’CONNELL State Superintendent of Public Instruction 35 A Facilitated Group Administration is Recommended The benefits of a facilitated administration include: –Understanding of the progress of English learners by many stakeholders through rich dialog around the data –The creation of a high quality, effective Improvement Plan Addendum or LEA Plan Addendum –More thorough implementation of the plan due to increased understanding and staff buy in

JACK O’CONNELL State Superintendent of Public Instruction ELSSA for Consortia Consortium members may have small number of ELs that make the data tables difficult to interpret Recommendation: When the number of students is very low, the validity of the table information is compromised. If the number of students is fewer than 15, staff must use caution in drawing conclusions from the data More useful information on the programs and services for ELs can be obtained from completing and analyzing the survey items 36

JACK O’CONNELL State Superintendent of Public Instruction ELSSA for Consortia Because each Consortium completes only one ELSSA, how does a consortium determine common needs for professional development, curricular support, or supplemental materials? Recommendation: Survey item administration should be done in a group with representatives from each member. Combining those results with the Academic Program Survey (APS)/District Assistance Survey (DAS) results will provide more information to guide plan development Responses to the ELSSA survey items may suggest common areas for improvement across consortium members for ELs 37

JACK O’CONNELL State Superintendent of Public Instruction 38 What else is new? There is now a guidance document, the “ELSSA Toolkit,” that provides guidance in the administration of the survey questions and technical assistance for table completion

JACK O’CONNELL State Superintendent of Public Instruction 39 Toolkit to Complete the English Learner Subgroup Self Assessment (ELSSA) The California Department of Education Language Policy and Leadership Office ELSSA

JACK O’CONNELL State Superintendent of Public Instruction 40 The ELSSA Toolkit The technical guidance for table completion is designed to support staff who have had very little experience with databases It includes screen shots to assist in extracting the necessary data from the local Student Information System

JACK O’CONNELL State Superintendent of Public Instruction 41 Mac View

JACK O’CONNELL State Superintendent of Public Instruction 42 PC View

JACK O’CONNELL State Superintendent of Public Instruction 43 Simple, clear instructions guide the use of pivot tables To count the test takers, drag and drop the field containing this data on the word Total to the left of your count. CELDT Overall Level

JACK O’CONNELL State Superintendent of Public Instruction More Technical Assistance Materials for Title III This site contains links to CDE accountability pages and numerous other evidence based resources for effective instruction of ELs 44

JACK O’CONNELL State Superintendent of Public Instruction 45 This and the other Title III Webinars will be archived for ongoing reference at: esea-requirements Thank You for Joining Us Today