Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen1 TERENA Planning Cycle Claudio Allocchio TERENA VP Technical Programme

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen2 One year ago, GA 18 in Prague Brainstorming discussion about the Geoff McMullen report Still a lot of uncertainities about FP6 activities Common Understanding of problems existing in the financial support for TERENA Porjects Attempt to Create an adaptive mechanism for the Project discussion, and Support gathering. First revision to happen in GA 19, Zagreb First year experience review in GA 20, here NOW!

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen3 Recommendation 5 5.Implement the recommended approach in 2003 (as year 0 of the recommended cycle), to have its full effect for Again, we agree in principle. We would, however, like the views of the GA on the question of whether TERENA should adopt a fixed cycle (say 3 years) or a continuous ( “ rolling ” ) cycle.

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen4 Recommendation 7 7.Seek a system of collaboration with DANTE for project planning at the level of Chairman of the Technical Committee. This seems to be a good idea, and will be pursued.

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen5 Proposed 2003 schedule Call for proposals for activities in the 2004 Technical Programme – to be issued in January 2003 Session in the Zagreb Conference where all activities (~10??) are presented Strengthened TTC (and TAC or Technical Committee?) deliberations, leading to recommendations on projects to be supported in the 2004 budget. Final recommendation prepared by the Technical Committee (or re-mandated TAC?) the day before the Autumn GA meeting. Final decisions on 2004 Technical Programme and 2004 TERENA budget taken at the GA meeting in ~October 2003

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen6 n Annual cycle consists of:- –Open meeting at Annual Conference for Information Exchange –Session at Annual Conference for new ideas and review of SIAs –General lines discussed and approved by GA –Over Summer- n Scientific review n interactions and clarification with people pushing new ideas or responsible for general areas of activity –If needed organise a meeting in TERENA office at end- Sept/early Oct to look at priorities. Paper to GA –Open meeting day before GA, with recommendations

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen7 Recommendation 5 5.Implement the recommended approach in 2003 (as year 0 of the recommended cycle), to have its full effect for We decided to implement a 3 years rolling cycle and to verify its viability and effects.

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen8 Recommendation 7 7.Seek a system of collaboration with DANTE for project planning at the level of Chairman of the Technical Committee. We started a more global interaction, also at the level of TEC/BoD. We will however go further also on the specific suggestion above.

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen schedule (1) Call for proposals for activities in the 2004 Technical Programme – to be issued in January proposals received 2 were off-topic 1 was already a full blown project proposal People engaged in FP6 preparation Informal requests from FP6 projects

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen schedule (2) Session in the Zagreb Conference where all activities are presented 1 project proposal for TERENA funding (PAPI/PERMIS integration) 3 FP6 proposals EGEE, GARDEN, GRANDE Good interaction with audience and among proposal presenters

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen schedule (3) Strengthened TTC (and TAC or Technical Committee?) deliberations, leading to recommendations on projects to be supported in the 2004 budget. Final recommendation prepared by the Technical Committee (or re-mandated TAC?) the day before the Autumn GA meeting. Joint meeting TEC/TTC in June The only TERENA project proposal was considered "not elegible for funding" Useful discussion about FP6 projects and more close TEC/TTC interactions

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen schedule (4) Final decisions on 2004 Technical Programme and 2004 TERENA budget taken at the GA meeting in ~October 2003 … here we are… But no proposals for TERENA funded projects to discuss The big scenario has quite changed TERENA inside EGEE, GN2, GARDEN, GRANDE, MOME In next years (less FP6 impact) might be different

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen13 Theory vs Reality We must be realistic, and adapt plans to circumstances Our activities depends a lot also on "external factors" (EU, International collaborations, …) Some pieces of the plan resulted in positive results Some other pieces could work better in near future, under different scenarios

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen14 To keep… or not to keep? Call for new ideas and proposals In non FPx years it might get more answers! Useful to stimulate GN2 JRA proposals? Helps preparing TAC and TNC session Open Meeting/Session at annual conference Depends on previous result of the call Useful also as large project or JRA interaction

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen15 To keep… or not to keep? Spring GA discussion of proposals If we have proposals ! Summer TTC/TEC joint meeting and review Useful more for general awarness and information exchange It helps also for hard decisions

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen16 To keep… or not to keep? September TEC/TTC joint meeting for priorities Given current and probable future funding pattern, no! Autumn GA discussion of budget for proposals … see above

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen17 Conclusion (?) Do not adopt a "rigid" planning schema Save and use portions of the schema, at the time when they are useful TERENA budget is currently much more influenced by other factors Follow the community attitude of the moment, and try to serve it, also in this field.

Claudio Allocchio TERENA VP Technical Programme TERENA GA Copenhagen18 Thanks or Vegetables?