To help in conjunction with your elearning and your.diag tests to help prepare you for the European driving license exams along with teacher and student demos, help files within excel and use of youtube for homework revision on the ‘basics of microsoft office’ e.g ‘Excel for beginners’

Rows go side to side and columns go up and down. Cells are the individual boxes. Type in text, numbers or formula once the area is set up for each function. Rows go side to side and columns go up and down. Cells are the individual boxes. Type in text, numbers or formula once the area is set up for each function. Title bar is the top one. Cell address bar is where u type in data. Active cells are the ones that are highlighted. You have sheets that u click at the bottom to see the active sheet and u can add extra sheets. By right clicking. Title bar is the top one. Cell address bar is where u type in data. Active cells are the ones that are highlighted. You have sheets that u click at the bottom to see the active sheet and u can add extra sheets. By right clicking. Before you begin click view menu and make sure in toolbars that standard, formatting and drawing are ticked. Before you begin click view menu and make sure in toolbars that standard, formatting and drawing are ticked. When u type something into a cell hit return or the sideway arrows tab button When u type something into a cell hit return or the sideway arrows tab button

On the bottom right of a cell u’ll see a small square. When u hover over it, it gives you automatic filling in options. On the bottom right of a cell u’ll see a small square. When u hover over it, it gives you automatic filling in options. Tools then options to show all menus Tools then options to show all menus + when u see this cursor it means u can copy or complete a sequence + when u see this cursor it means u can copy or complete a sequence A Fatter + means u can select cells A Fatter + means u can select cells | the beam pointer on formula toolbar when u edit a cell | the beam pointer on formula toolbar when u edit a cell When u c the double sided cursor u can resize cols and rows When u c the double sided cursor u can resize cols and rows Home brings u to col A. Ctrl Home A1. f5 then go to a cell Home brings u to col A. Ctrl Home A1. f5 then go to a cell Hash by 4 means cell doesn’t fit. Double click the dividing line. Hash by 4 means cell doesn’t fit. Double click the dividing line. CTrl and left click will select random cells CTrl and left click will select random cells

Select the cells first, click format then the type of cell u want e.g number format for number only entries. Select the cells first, click format then the type of cell u want e.g number format for number only entries. If putting in dates choose number and then in the number tab choose custom If putting in dates choose number and then in the number tab choose custom

All formulae must start with an = sign All formulae must start with an = sign Add two numbers by typing = in empty cell and then click first number then + then click second number and hit return or the green tick. Add two numbers by typing = in empty cell and then click first number then + then click second number and hit return or the green tick. To see formula rather than the result click ctrl and ` To see formula rather than the result click ctrl and ` To centre text click cells then the button with a inside called merge or the align drop down arrow. To centre text click cells then the button with a inside called merge or the align drop down arrow.

Order of operations are as follows when entering formulae. Order of operations are as follows when entering formulae. 1. B rackets first 2. Exponential – e.g number 3. Multiplication 4. Division 5. Addition 6. Subtraction 7. Click ctrl wavy line on your keyboard

#Name? if the text in the cell is not recognised #Name? if the text in the cell is not recognised #Value! Impossible calc using text #Value! Impossible calc using text #num invalid number values in formula #num invalid number values in formula #div/0! Contains 0 or empty #div/0! Contains 0 or empty add and auto fills and sorting add and auto fills and sorting text control in format align tab for merging cells. text control in format align tab for merging cells.

Rows and columns insert and deleting and auto formats. Rows and columns insert and deleting and auto formats. Ctrl and z is for undo. Ctrl and z is for undo. For Todays date type =now() or =today() For Todays date type =now() or =today() –changes with the change on the computer clock –Ctrl ; gives u todays date only

Type number in, then on blank cell click formula then the function key, click sum, click red arrow box, highlight numbers u want to add, then click red arrow box again, click ok. Relative copy By clicking and dragging a formula with autofill e.g my class template if will increase both values by one

E.g if you want vat to stay the same but added to differing numbers. E.g if you want vat to stay the same but added to differing numbers. To fix or lock the value we click f4 on top of the cell name $ sign show that its fixed To fix or lock the value we click f4 on top of the cell name $ sign show that its fixed Or put a $ in front of the letter and then the number u want locked. E.g $H$4 Or put a $ in front of the letter and then the number u want locked. E.g $H$4

If u want a formula to never change click format, cells, protection tab and tick lock If u want a formula to never change click format, cells, protection tab and tick lock Freezing panes. Click the cell after u want the split and click window freeze frame Freezing panes. Click the cell after u want the split and click window freeze frame move sheets by click and drag move sheets by click and drag Save file as a webpage.html Save file as a webpage.html

If(a4>17, ‘allowed to vote’,’ not allowed to vote’) First comma then allowed to vote yes into this cell, otherwise ‘not.. Goes into this cell Click function button and click if the type in formula e.g c7=b7 false If true “correct”. If false “incorrect”

Tools page set up tick gridlines, headings of rows and col tick? Tools page set up tick gridlines, headings of rows and col tick? File page set up to change margins File page set up to change margins Set print area before printing and print page 1 to 1 first to test Set print area before printing and print page 1 to 1 first to test

Select chart Select data before use chart wizard Chart options how presented Location on its own sheet or current sheet see sheet Chart title click to change title Legend click to change position of the words and colors Data labels tab to enter diff words and % in the name Click any part of the graph to change the format of that part

To change chart type click chart, then chart To change chart type click chart, then chart Custom types for two axes Custom types for two axes Click series tab to keep a set of figures to a certain axis Click series tab to keep a set of figures to a certain axis Click collapse box and select correct cells Click collapse box and select correct cells

Common Errors To change user info go to tools, then options, then general To change user info go to tools, then options, then general Per year in descending not ascending order using sort button. Per year in descending not ascending order using sort button. It is considered good practise when creating lists to ensure that cells bordering the list are left blank It is considered good practise when creating lists to ensure that cells bordering the list are left blank To insert col between F and G columns click on G column and insert from menu tab To insert col between F and G columns click on G column and insert from menu tab To set row one so always visible: click row heading 2 to select the row, click window and freeze panes. To set row one so always visible: click row heading 2 to select the row, click window and freeze panes. To count cells click insert, function, count To count cells click insert, function, count To round to 0 Decimal places click insert, function, round, in num-digits list type 0 To round to 0 Decimal places click insert, function, round, in num-digits list type 0 To display YES Insert function, select IF function, in logical test list type e24>e25. In the value_if_true list type yes. In the value_if_false list type no. Press enter To display YES Insert function, select IF function, in logical test list type e24>e25. In the value_if_true list type yes. In the value_if_false list type no. Press enter

Common Errors To get the reference not to change cell e28 to e$28, enter To get the reference not to change cell e28 to e$28, enter To apply thousand separator select the range then click the comma button. To apply thousand separator select the range then click the comma button. To copy only formatting select cell 31 click format painter, the mouse changes to a paintbrush icon, select the new cell range by using the mouse To copy only formatting select cell 31 click format painter, the mouse changes to a paintbrush icon, select the new cell range by using the mouse To create chart use insert, chart, standard and then bar, click and drag chart to better position. To create chart use insert, chart, standard and then bar, click and drag chart to better position. To enter a word to left section of header go to page set up, header, custom header, type draft on the left section, click ok x2 To enter a word to left section of header go to page set up, header, custom header, type draft on the left section, click ok x2 To insert page number in centre of footer: Custom footer, click the second button from the left # To insert page number in centre of footer: Custom footer, click the second button from the left #

Common Errors To get the row 1 to be shown on top of all pages simply: page set up, sheet tab, click rows to repeat at top, click anywhere in row 1 enter and then ok To get the row 1 to be shown on top of all pages simply: page set up, sheet tab, click rows to repeat at top, click anywhere in row 1 enter and then ok Where to click to display how worksheet will appear when printed? File menu, Print preview /the system menu Where to click to display how worksheet will appear when printed? File menu, Print preview /the system menu Use the paint brush symbol to copy the formatting but not the text Use the paint brush symbol to copy the formatting but not the text Use insert function if() logical put in yes then no for a range : or question Use insert function if() logical put in yes then no for a range : or question

Conclusions Understanding cells Understanding cells Formats Formats Formulae Formulae Operations Operations Functions Functions Printing Printing Charts Charts Common student errors for the ECDL exam Common student errors for the ECDL exam

Questions Can you create a new presentation with 3 sheets? Can you create a new presentation with 3 sheets? Can you do basic maths using excel? Can you do basic maths using excel? Can you use auto sum function Can you use auto sum function Sort a list alphabetically ascend and descending? Sort a list alphabetically ascend and descending? Print a set area? Print a set area? Do a basic graphs and change it into a new graph format? Do a basic graphs and change it into a new graph format? Formulae using IF and Fixed values? Formulae using IF and Fixed values?

Objective Type this presentation into your own words and try and demo after each slide. Type this presentation into your own words and try and demo after each slide. Create a teacher planner using complex formulae Create a teacher planner using complex formulae Create and income and expenditure account using excel Create and income and expenditure account using excel Create a chart using excel. Create a chart using excel. Be able to sort ascend and decend, fix cells and do basic maths using excel. Be able to sort ascend and decend, fix cells and do basic maths using excel. Demonstrate use of If and fixed values Demonstrate use of If and fixed values Understand some new key terms in Excel? Understand some new key terms in Excel?

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