Judicial Affairs at McMaster An Integrated Approach Corinna Fitzgerald Judicial Affairs Coordinator

McMaster University Primarily Medical/Research Institution Campus Population: 18,900 Full Time Students Residence Population: 3400 Most Students Drawn from GTA Some Commuter Students

McMaster cont’… Close to Residential Area On-Campus Pub run by Student Union Campus Security are Sworn Peace Officers

Our System… Authority for Student Conduct from Senate to AVP Student Affairs 3 Codes of Conduct (Student Code, Residence Code and Athletic Code) Non-academic Offences only Preference for Informal Resolution Formal Resolution Available

Our System… 5 Full time Residence Managers: –Residence Managers are Full Time Professionals Responsible for Discipline in their Buildings 1 part time Student Affairs Investigator –Student Affairs Investigating Officer also Executive Assistant to AVP

Our System cont’… History of Student Involvement in the Judicial Process Statement on Student Rights and Responsibilities Result is a Highly Process and Student Oriented System

Our System… Intake/Incident Report Informal ResolutionFormal Resolution Appeal to PCB JAC AVP PCB/JAC Appeal to AVP Appeal to Senate

History of Judicial Affairs at McMaster How things were done –Residence Elected Residence System Issue of Supervision –Student Affairs Initially AVP Dealt with Cases Increase in Caseload SAIO Position (1996)

Opportunity to Restructure Development of the Judicial Affairs Coordinator (JAC) position (2003) –Housing Restructuring –Academic Integrity Office

Student Affairs Organizational Chart Provost and Vice- President Academic Dr. Ken Norrie Associate Vice- President Student Affairs Dr. Phil Wood Judicial Affairs Coordinator Corinna Fitzgerald First Year Experience Danielle Stayzer Athletics and Recreation Therese Quigley Titles Bookstore Bob Crawford Hospitality Services Albert Ng Housing and Conference Services Cathie Miller Off Campus Resource Centre Jennifer Kleven International Students’ Advisor Cheryl-Ann Jackson Student Financial Aid and Scholarships Elizabeth Seymour Director Student Services Gina Robinson Student Health Services Dr. Jan Baker Julie Fairservice Career Planning and Employment Centre Lisa Boniface Student Affairs Business Office Elizabeth Zelek Centre for Student Development Desmond Pouyat Executive Assistant Investigating Officer Eva Bodrozic

Housing & Conference Services Organizational Chart Dir. of Housing & Conf. Services Assoc. VP Student Affairs Admissions Facilities Conf. Services Residence Life Coor Judicial Affairs Cor.

Overview of Responsibilities of JAC Adjudication Training Policy Revision Liaising with Campus Partners Educational Sanctions Peer Conduct Board/Advisor Program Evaluation and Assessment

Initial Changes Centralized Training –Residence, Student Affairs, Athletics Modifying the Codes –Integrate WW code –Look and feel, sanctions, process (2 options)

Applying Residence Life to Student Affairs Education – what do you mean no one knows about the code? Community Standards Follow up Educational? Sanctions

After Year One: Lessons Administrative Hearing option (Student Affairs) Role of the AVP in Hearings Feedback Loop in Housing Administrative expectations –Letters, records, hearing notes

Advantages of this Model Internal Consistency Response to Emerging Issues Fairness to Students Service Equity Relationship with Campus Partners (Security Services, Ombuds, HRES, CSD, CHC)

Challenges of this Model Perception of the ‘Department’ The Balancing Act and Expectations of two areas Reporting Structure Learn as you go

Essentials Communication Flexibility Adaptability Focus on Service Delivery and Student Needs Due Process

Future Directions Addition of Full Time Position in SA Focus on Off Campus Student Behaviour – without extending jurisdiction Community Service Centralizing Campus Database Expanded Investigator Training

Residence Manager Experience Investigations Sanctions Advisor Role Follow-up Pros and Cons

Questions you have…

What are you Doing at your School?

Current challenges?

Thank you!