Running a Successful Vendor Day Robin Fenton, Director Chapter Support, SCTE Brad Cooke Suddenlink North Central Texas Chapter

Vendor Day Committee Designate a Leader Committee’s duties: Planning and coordinating the event contacting speakers selecting sites developing promotional material Serve as the meeting host and provide any necessary staffing assistance helping with registration coordinating logistics

Planning the Event New Event Time & Date Working with other Chapters Budget

Guest Speakers Speakers Resource Finder Call for Presentations SCTE Staff Presenters Vendor Community

Location, Location, Location Site Inspection Location Convenience Vendors Attendees Floor Space Lunch, Cable-Tec Games, Technical Sessions Safety & Security Transportation Logistics

Contract Negotiations Advanced Planning Everything is open for negotiation!! Investigate several facilities Signing Contracts

Communication Exhibitor Registration Information Price Hotel Accommodations Shipping Set-up Requirements Schedule of Events Exhibitor Point of Contact Remember that good exhibitor relations are the key to return business in the future.

Communication Attendee Information Location Information Schedule of Events Attendee Point of Contact Exhibitors Sponsors Make sure to include as much information as possible in s, newsletters, website and SCTE calendar.

Registration Signs Registration Desk Badges Exhibitors/Attendees

Registration Examples

Sign Examples

Logistical Details Review audio – visual equipment needs Select Menus Alcohol Volunteers

Lunch Recognize key individuals Chapter Volunteers Sponsors Local Chapter awards Discuss Upcoming Chapter Events Review SCTE Benefits Keynote Speaker

Cable-Tec Games Contact Hosts & SCTE Download Cable-Tec Games Handbook Obtain Sponsors Order Medallions Arrange Meeting Room

Cable-Tec Games Obtain Emcee & Volunteers Communicate to Attendees & Decision Makers Signage Pre-Register Set-up teams and waivers

Post Vendor Day Debrief with all of the Board members Survey your Attendees Submit paperwork to SCTE

Questions