July 2011District 1130 Rotary Foundation Seminar District 1130 Rotary Foundation Grant Management Seminar 21 st July 2011

District 1130 Rotary Foundation SeminarJuly 2011 Welcome What do you want to hear? What do we have to tell you?

District 1130 Rotary Foundation SeminarJuly 2011 What do you want to hear?

District 1130 Rotary Foundation SeminarJuly 2011 What do we have to tell you? Background The Rotary Foundation Funding model Stewardship (good practice) Global Grants District Grants

District 1130 Rotary Foundation SeminarJuly 2011 Rotary Foundation Motto & Mission Doing Good in the World To enable Rotarians to advance world understanding, goodwill, and peace through the improvement of health, the support of education, and the alleviation of poverty

District 1130 Rotary Foundation SeminarJuly 2011 Our Rotary Foundation Is Unique The Rotary Foundation is your Foundation Addresses the greatest needs World reach greater than the United Nations We can go where politicians and religious groups cannot

July 2011District 1130 Rotary Foundation Seminar Foundation Funding

District 1130 Rotary Foundation SeminarJuly 2011 Foundation Funding Contributions SHARE System Contributions Earnings

District 1130 Rotary Foundation SeminarJuly 2011 The SHARE System Divides Annual Programs Fund into –District Designated Fund (DDF) –World Fund Transforms contributions into grants and more Allows clubs to determine how district contributions are spent

District 1130 Rotary Foundation SeminarJuly 2011 Annual Programs Fund Contributions At the end of Rotary year, Annual Programs Fund contributions split evenly: 50% to the World Fund 50% credited to the district’s DDF

District 1130 Rotary Foundation SeminarJuly 2011 Two Funds District Designated Fund –District controlled –Used by Rotarians in the district –Spent on Foundation grants and programs World Fund –Trustees control –Used by Rotarians worldwide –Spent on Foundation grants and programs

District 1130 Rotary Foundation SeminarJuly 2011 SHARE System $100,000 Annual Programs Fund Funds raised and invested Funds used Funds invested Funds invested $50,000 DDF & $50,000 World Fund

District 1130 Rotary Foundation SeminarJuly 2011 US$100,000 District Designated Fund $25,000 or less to the district grant Any amount to club and/or district developed global grants 50% Maximum Remaining Balance Carry forward & transfers For Pilot Districts in

District 1130 Rotary Foundation SeminarJuly 2011 SHARE System Unused DDF rolls forward to the next year; districts notified in August Unused DDF is calculated; districts notified in May Funds Raised Funds Spent

District 1130 Rotary Foundation SeminarJuly 2011 District governor District governor-elect District Rotary Foundation committee chair District Rotary Foundation subcommittee chairs Decisions Allocate maximum 50% DDF to District Grants Use DDF to support Club initiated Global Grants Who is involved in planning?

July 2011District 1130 Rotary Foundation Seminar Any Questions?

July 2011District 1130 Rotary Foundation Seminar Rotary Foundation Global Grants

District 1130 Rotary Foundation SeminarJuly 2011 Global Grants Long-term projects Sustainable Support the areas of focus Larger grant awards World Fund match Host and international sponsors

District 1130 Rotary Foundation SeminarJuly 2011 Host and International sponsors Host sponsor –based in country of activity International sponsor –Based outside country of activity NB –Global Scholarship Host Sponsor support in country of study International Sponsor provide funding

District 1130 Rotary Foundation SeminarJuly 2011 Areas of Focus Peace and conflict prevention/resolution Disease prevention and treatment Water and sanitation Maternal and child health Basic education and literacy Economic and community development

District 1130 Rotary Foundation SeminarJuly 2011 Larger Grant Awards Minimum Global Grant $15,000 DDF attracts 100% grant Club contribution attracts 50% District 1130 will match up to 100% of Club contribution Effectively minimum value for Club project is $35,000

District 1130 Rotary Foundation SeminarJuly 2011 Sustainable Project impact continues after funding is used Multiple levels of sustainability Use of local resources Respect natural resources

District 1130 Rotary Foundation SeminarJuly 2011 Sustainable Reach the most beneficiaries Introduce new methods in professional fields Prepare professionals to increase impact Use input and skills of grassroots groups

District 1130 Rotary Foundation SeminarJuly 2011 Measurable Outcomes Put a plan in place before implementation Establish baseline data Determine quantitative and qualitative measures

District 1130 Rotary Foundation SeminarJuly 2011 Member Access

District 1130 Rotary Foundation SeminarJuly 2011 Application Process 1.Club qualifies (note for Global Scholarship hosting) 2.Club submits club-developed global grant proposal online 3.TRF reviews proposal for initial approval 4.Club submits global grant application 5.District approves online 6.TRF reviews for final approval

District 1130 Rotary Foundation SeminarJuly 2011 Global Grant Reporting Progress report submitted 12 months after funds received Every 12 months until project is complete Final report submitted within 2 months of project completion

District 1130 Rotary Foundation SeminarJuly 2011 Packaged Grants Collaborations with non-Rotary strategic partners and Rotary-affiliated entities Support the areas of focus Can be scholarships, humanitarian projects, or vocational training

District 1130 Rotary Foundation SeminarJuly 2011 District Guidelines Talk to District Grant chairman –Check compliance with “focus” –Check project value –Check status of “partner district” –Consider availability of DDF

July 2011District 1130 Rotary Foundation Seminar Questions? >

July 2011District 1130 Rotary Foundation Seminar Rotary Foundation District Grants

District 1130 Rotary Foundation SeminarJuly 2011 District Grants Single “block” grant awarded annually –District must submit “spending plan Local or international activities Activities align with TRF mission Local decision making with broader guidelines Smaller activities and projects

District 1130 Rotary Foundation SeminarJuly 2011 District Grants Include active Rotarian participation Adhere to stewardship guidelines Demonstrate cultural sensitivity

District 1130 Rotary Foundation SeminarJuly 2011 Rotary Foundation Mission To enable Rotarians to advance world understanding, goodwill, and peace through the improvement of health, the support of education, and the alleviation of poverty

District 1130 Rotary Foundation SeminarJuly 2011 Planning Grant Applications Whether you are considering a Global Grant application or District Grant application, forward planning is essential timeline The Future Vision procedures are proactive not reactive.

District 1130 Rotary Foundation SeminarJuly 2011 Timeline

District 1130 Rotary Foundation SeminarJuly 2011 District Grants Applications x £2,000 = £16,000 ($24,000) –Each “Area” to submit application(s) by end of September 1 x joint project with several (most) clubs »or Several individual smaller proposals –District creates shortlist to form “Spending Plan” –District applies for Block Grant end of October –Monies available by Christmas

July 2011District 1130 Rotary Foundation Seminar Questions? >

July 2011District 1130 Rotary Foundation Seminar Stewardship

District 1130 Rotary Foundation SeminarJuly 2011 Stewardship Stewardship is the responsible management and oversight of grant funds, which ensures that funds are used properly and benefit populations in need.

District 1130 Rotary Foundation SeminarJuly 2011 Stewardship Practices Have Rotarians supervise project Implement projects as approved Follow standard business practice Report irregularities Submit reports Retain documents

District 1130 Rotary Foundation SeminarJuly 2011 Stewardship Activities Report tracking Routine monitoring Random and targeted audits Cadre and specialized auditors Investigating allegations Stewardship seminars

District 1130 Rotary Foundation SeminarJuly 2011 Qualification Qualification provides clubs with financial and stewardship controls for meeting Foundation requirements and managing grant-funded activities. Under the new grant model, clubs will need to qualify before applying for global grants.

District 1130 Rotary Foundation SeminarJuly 2011 Qualification Requirements Attend the district grant management seminar Read, sign, and submit club MOU to the district

District 1130 Rotary Foundation SeminarJuly 2011 Club Memorandum of Understanding The club MOU is a binding agreement between the club and its district, outlining Foundation requirements. By signing the MOU, the club agrees to comply with the requirements.

July 2011District 1130 Rotary Foundation Seminar Questions?

District 1130 Rotary Foundation SeminarJuly 2011 Supporting The Rotary Foundation Annual Programs Fund For Support Today Permanent Fund To Secure Tomorrow PolioPlus Fund End Polio Now

District 1130 Rotary Foundation SeminarJuly % Member Participation US$100 per capita Annual Programs Fund

District 1130 Rotary Foundation SeminarJuly 2011 Annual Programs Fund Supports grants and programs through the SHARE system Contributions credited to donor’s club and applied to club’s per capita goal

District 1130 Rotary Foundation SeminarJuly 2011 Contributes at least US$100 every year to the Annual Programs Fund Rotary Foundation Sustaining Member

District 1130 Rotary Foundation SeminarJuly 2011 Rotarian who contributes US$1,000 or in whose name $1,000 is contributed Paul Harris Fellow

District 1130 Rotary Foundation SeminarJuly 2011 Contributes US$1,000 each year to the Annual Programs Fund-SHARE, PolioPlus, or approved grants Paul Harris Society Member

District 1130 Rotary Foundation SeminarJuly 2011 Benefactor A provision in estate plan to gift a minimum of US$1,000 to The Rotary Foundation An outright gift of $1,000 to Permanent Fund

District 1130 Rotary Foundation SeminarJuly 2011 Bequest Society A provision in an estate plan totaling US$10,000 or more to the Foundation Examples: living will, life insurance policy

July 2011District 1130 Rotary Foundation Seminar Any Questions?

District 1130 Rotary Foundation SeminarJuly 2011 Create a Club action plan Before we conclude can we share some ideas as to what Clubs can plan to achieve 2011/ /13

District 1130 Rotary Foundation SeminarJuly 2011 Create a Club action plan Before we conclude can we share some ideas as to what Clubs can plan to achieve Contributions to TRF Global Grant District Grant

District 1130 Rotary Foundation SeminarJuly 2011 Thank you for your support!