Department of Traditional Affairs FRAMEWORK FOR THE PROVISION OF ENABLING RESOURCES FOR A MEMBER OF THE NATIONAL HOUSE OF TRADITIONAL LEADERS, A MEMBER OF ANY PROVINCIAL HOUSE OF TRADITIONAL LEADERS AND TRADITIONAL LEADERS PRESENTATION TO THE PORT FOLIO COMMITTEE Dr. MASENJANA SIBANDZE 10 SEPTEMBER 2013

1. PURPOSE To inform the Port Folio Committee of progress made by the Department of Traditional Affairs (DTA) regarding the development of a Framework towards standardisation of enabling resources (Tools of Trade) for traditional leaders to carry out their functions and responsibilities effectively and efficiently.

2. BACKGROUND 1.The presentation deals with the provision of resources that are necessary to enable members of the National and provincial houses of traditional leaders, and traditional leaders to perform their effectively and efficiently. These resources are commonly referred to as tools of trade. 2. It is intended to provide norms and standards in ensuring good governance and to achieve uniformity and therefore eliminate confusion and inconsistencies.

3. The Independent Commission for the Remuneration of Public Office Bearers is obliged to make annual recommendations relating to the salaries, allowances and benefits, as well as resources required by public office bearers. 4. In the case of resources it is not required that a determination by the President be made. 5. The Commission has by way of Government Notice (Nr 693 of 29 August 2011) made recommendations about the nature of appropriate tools of trade for a member of a National House of Traditional Leaders, a member of any Provincial House of Traditional leaders and a traditional leader. BACKGROUND (CONT)

6. BACKGROUND (CONT) The DTA in consultation with responsible provincial departments and National and Provincial Houses of Traditional Leaders drafted this framework determining the exact limit of the actual tools of trade to be provided to a member of the National and provincial houses and traditional leaders utilizing the Commission’s recommendations. 7. These resources (Tools of Trade) are: Accommodation and furniture; Security; Special needs facilities; Basic office infrastructure; Reading Material; Study Assistance; Support Staff; Official travelling facilities; and Reimbursement for expenses.

BACKGROUND (CONT) 8. The DTA in consultation with HODs prepared this framework for enabling resources for qualifying traditional leaders and members of houses of traditional leaders utilising the Commission’s recommendations. 9.This framework was presented to MINMEC on 16 August It was resolved that the framework be re-looked with a view to decrease the financial implications on the state, taking into account affordability, sustainability of the institution and provincial peculiarities. 9.This framework was presented to MINMEC on 16 August It was resolved that the framework be re-looked with a view to decrease the financial implications on the state, taking into account affordability, sustainability of the institution and provincial peculiarities.

BACKGROUND (CONT) 10. A revised framework was presented to technical MINMEC on 2 September The meeting resolved that the Minister obtain written comment on the amended framework from the MECs responsible for traditional leadership. 12. Once comments have been received and the draft framework has been revised where necessary, it is intended to refer it to the MINMEC arranged to take place on 26 September 2013 for consideration and adoption.

BACKGROUND (CONT) 13. Once the framework has been adopted, each provincial department, national house and provincial houses of traditional leaders must, taking into account the framework, develop manuals setting out the exact resources (tools of trade) appropriate for qualifying traditional leaders and members of houses of traditional leaders.

3. RESPONSIBILTIES AND FUNCTIONS OF TRADITIONAL LEADERS These resources are intended to enable traditional leaders to carry out inter alia, the following responsibilities and functions as provided for in applicable legislation: Assist Government in identifying the needs of communities;Assist Government in identifying the needs of communities; Recommending relevant interventions on development and service delivery;Recommending relevant interventions on development and service delivery; Facilitate the involvement of traditional communities in the development and or amendment of IDPs;Facilitate the involvement of traditional communities in the development and or amendment of IDPs; Cooperate with ward committees and form partnerships with municipalities; andCooperate with ward committees and form partnerships with municipalities; and Promote the ideals of cooperative governance; andPromote the ideals of cooperative governance; and Promote indigenous knowledge systems for sustainable development.Promote indigenous knowledge systems for sustainable development.

Inconsistent application of resources 18.As can be seen from the following slide, resources to traditional leaders are already being provided for by the Provinces in an inconsistent manner: Motor Vehicle EASTERN CAPEFREE STATENORTH WEST LIMPOPOKZNNORTHREN CAPE MPUMALANGAGAUTENG Kings/Queens(4), PTLs (2): M/B ML + D/C Bakkies. R petyrol card. Car service Car insurance. Chr PHTL: M/B C350, petrol card R per month. DepChr PHTL: Pajero petrol card R per month. King/Queen s: E500 M/B (2) Unlimited petrol card. Chr PHTL: M/B E350 DepChr:M/ B E250 3 full time members: M/BC200 Chr PHTL: C320CDI M/B unlimite d petrol card; DepChr PHTL: C200 M/B unlimite d petrol card; and Chr&De pChr PHTL: M/B E350 departm ental cars + no kilomet er restricti on Chr&D epChr PHTL: Toyota Fortun er. Chr&DepChr PHTL: Toyota Fortuner Chr PHTL: R monthly petrol card. DepChr PHTL: R monthly petrol card. STL: Nissan D/C bakkies R monthly petrol card. King/Queen (2): M/B ML350 Pay for services of cars. STL: Chevrolet Captivas. STL: Toyota 4x4 bakkies Motor Vehicle

Continue CELL PHONE EASTERN CAPE FREE STATENORTH WESTLIMPOPOKZNNORTHREN CAPE MPUMALANGAGAUTENG Kings/Q ueens&P TL: R monthly allowanc e. Chr&Dep Chr PHTL: R monthly allowanc e. Unlimited cell phone allowance : Kings/que ens,Chr& DepChr PHTL. Chr:PHTL : unlimited package; DepChr: R per month Executive members : PHTL; and Chr&Dep Chr:LHTL: cell phone. Chr&Dep Chr PHTL; R monthly allowanc e. Execo members PHTL: R pm allowanc e. Chr&Dep Chr PHTL: R montly allowanc e. Chr&Dep Chr PHTL: R montly allowanc e Chr&DepChr PHTL:R pm Exco PHTL: none

5. RESOURCE - Accommodation 1.Accommodation means state owned residences occupied by king/queen, principal traditional leader, chairperson and deputy chairperson of the National House and Provincial Houses of Traditional Leaders, for official purposes. 2.Table below indicates the exact accommodation limit allowed for each resource recipient.

Accommodation Accommodation RESOURCE RECIPIENT TypeValueOwnershipInsuranc e Maintenanc e Location LEADERSHIP POSITION King/QueenResidenti al house – maximum of 450 m 2 To be determined in accordance with building cost/municipal evaluation DPW Within jurisdictional area of kingship/ queenship council Principal Traditional Leader Residenti al house – maximum of 400 m 2 To be determined in accordance with building cost/municipal evaluation DPW Within jurisdictional area of principal traditional council

Accommodation Accommodation HOUSES OF TRADITIONAL LEADERS NHTL ChairpersonResidential house- maximum of 350 m 2 To be determined in accordance with building cost/municipal evaluation DPW At the seat of the National House Deputy Chairperson Residential house – maximum of 300 m 2 To be determined in accordance with building cost/municipal evaluation DPW At the seat of the National House

Accommodation Accommodation PHTL ChairpersonResidential house- maximum of 300m 2 To be determined in accordance with building cost/municipal evaluation DPW At the seat of the relevant Provincial House Deputy Chairperson Residential house- maximum of 250 m 2 To be determined in accordance with building cost/municipal evaluation DPW At the seat of the relevant Provincial House

Accommodation Accommodation PHTL ChairpersonResidential house- maximum of 300m 2 To be determined in accordance with building cost/municipal evaluation DPW At the seat of the relevant Provincial House Deputy Chairperson Residential house- maximum of 250 m 2 To be determined in accordance with building cost/municipal evaluation DPW At the seat of the relevant Provincial House

5. RESOURCE - Furniture 1.Furniture refers to movable articles in state owned residences of kings/queens, principal traditional leaders, chairpersons and deputy chairpersons of the National House and Provincial Houses of Traditional Leaders, that make it fit for living or working. 2. The furnishing of state owned residence is limited to the provision, and maintenance, of ordinary household furniture, mattresses, pillows, carpets, curtains, beds, stoves, refrigerators, freezers, washing machines, tumble dryers and heaters, micro-wave ovens and dishwasher

Furniture Furniture 3. A maximum value to be determined by the Minister of Cooperative Governance and Traditional Affairs in consultation with the Minister of Public Works and relevant MECs. 4. The Department of Public Works does not provide any furniture or other furnishings in cases where resource recipient use privately owned houses as official residences. 5. Table below indicates the exact limit allowed for furniture for each resource recipient.

Furniture Furniture RESOURCE RECIPIENT ItemValueOwnershipInsuranceMaintenanc e Financial responsibilit y LEADERSHIP POSITION King/QueenOn requestMaximum value to be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs. DPW Principal Traditional Leader On requestMaximum value to be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs. DPW

Furniture Furniture PHTL ChairpersonOn request To be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs. DPW Deputy Chairperson On request To be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs. DPW

Furniture Furniture HOUSES OF TL NHTL ChairpersonOn request Maximum value to be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs. DPW Deputy Chairperson On request To be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs. DPW

5. RESOURCE - Security 2.1 A security analysis for kings/queens, principal traditional leaders, chairpersons and deputy chairpersons of the National House and Provincial Houses of Traditional Leaders must be conducted by the Minister of Safety and Security at the request of the Minister for Traditional Affairs in consultation with the relevant Premiers. 2.2 Following the security analysis, appropriate security arrangements must be made by the relevant authorities. The table below refers to the exact security arrangements permitted.

2. SECURITY. RESOURCE RECIPIENT TypeResourceRestrictionsFinancial responsibility King/Queen  Two VIP Security Close Protectors (mobile)  24-hour security protection at the state owned residences  One sedan vehicle with petrol card and cell phone for each close protector  For travelling to and forth their residences and the state owned residences  In instances of travel outside the province, close protection services will be allocated by the province visited. If own allocated close protectors utilised, the relevant province will be responsible for all costs pertaining to air travel, accommodation and subsistence and travel Relevant SAPS (claiming of overtime by close protectors to be paid by relevant province) Relevant provinces

2. SECURITY Principal Traditional Leader  Two VIP Security Close Protectors (mobile)  24-hour security protection at the state owned residences  One sedan vehicle with petrol card and cellphone for each close protector  For travelling to and forth their residences and the state owned residences  In instances of travel outside the province, close protection services will be allocated by the province visited. If own allocated close protectors utilised, the relevant province will be responsible for all costs pertaining to air travel, accommodation and subsistence and travel Relevant SAPS (claiming of overtime by close protectors to be paid by relevant province) Relevant provinces

RESOURCE 2. SECURITY NHTL Chairpersons of NHTL & PHTLs  24-hour security protection at the state owned residences Relevant provinces Deputy Chairpersons of NHTL & PHTLs  24-hour security protection at the state owned residences Relevant provinces

6. DECISION REQUIRED For the Portfolio Committee to: Take note of the presentation;Take note of the presentation; Make input; andMake input; and Endorse the presentation and support the development of the Framework towards standardisation of resources (Tools of Trade) for traditional leaders.Endorse the presentation and support the development of the Framework towards standardisation of resources (Tools of Trade) for traditional leaders.