Liberate with SIMS – maximising efficiencies Ian Romeo-Smith, Principal Product Manager

 Salary Projections  Paying suppliers by BACS  Trading electronically Achieving efficiencies

 Staffing is the largest budget within schools ~80%+  Generated from data already held within Personnel  Personnel data accurate due to School Workforce Census  Contracts  Allowances  National Insurance  Superannuation  Interface with multi-year budgeting software FPS  Chart of Accounts from FMS  Contractual data from Personnel  Write back of budgets into FMS  Additional licences required Salary Projections

Demonstration of generating Salary Projections Salary Projections

 Existing functionality – no additional charge / licence  FMS generates a BACSTEL-IP file  Ability to BACS Remittances to suppliers – reducing postage  Ability to determine payment date  Ability to create file in advance – holidays periods  Ability to “mask” bank details if desired  Modern method of paying suppliers  Reduce bank reconciliation time  Recognised by majority of High Street banks  Capita SIMS offers a BACS bureau service Paying suppliers by BACS

BankNotes / configuration within FMS BarclaysNone CoopFinance Manager utility from the Coop HSBCRequires Service User Number (SUN) Lloyds TSBRemove Header and Trailer records NAT West - PayAwayNone Nat West – BanklineRequires.TXT file extension

Demonstration of sending BACS Remittances and via Paying suppliers by BACS

Paying suppliers by BACS efficiencies £ Stationery & Printing (~ cost of a pre-printed cheque) 0.30 Folding and insertion ( admin time) 0.20 Envelope 0.02 Postage (second class) 0.50 Total cost 1.02 Example - cost of paying 50 suppliers on a cheque run~50.00 Example - cost of paying 50 suppliers via BACS - 18p per transaction Saving per payment run Savings per year (£41 per payment run x 12 months) ~ Note – some organisation charge a file charge as well

 Only School accounting system with interface with OPEN  Established for 5 years  Used widely within Wales Trading electronically - OPEN

Electronic Trading OPENal Supplier Enquiry Content Order All Authorised Orders – Catalogue and Free Text Orders Electronic Invoice / Credit Notes for Content, Catalogue and Free Text Orders Remittance ed to supplier Delivery Note Payment transferred to Bank

Purchase Orders: Per PO: Catalogue browsing & searching£ 7.00 Per PO: Electronic approval workflow £14.00 Per PO: Electronic order delivery£ 3.50 Per PO: Integration with finance application£ 7.00 Total potential VFM saving per purchase order £ Invoices: Per Invoice: Goods receipting£ 3.50 Per Invoice: Electronic invoice delivery£ 2.50 Per Invoice: Electronic invoice matching£ 2.50 Per Invoice: Electronic payment£ 1.00 Total potential VFM saving per invoice£ 9.50 Total £ eTrading for Schools – Benefits: Financial savings associated with each element of process automation Transactional Benefits:

 Generate Salary Projections from data held in Personnel  Consider paying suppliers via BACS  Consider trading electronically  No additional costs to use this functionality Summary

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