Secretary’s Tool Box 1

Affton School District ~ Converted to PS Jan 2008 Becky Blake – Rogers Middle School, Registrar and Secretary to the Assistant Principal Samantha Kurtzeborn – District Data Coordinator

Agenda Searching for Students Exploring the World of Functions –List Students –Quick Export –Export Using Template –Select Students by Hand –Stored Selections Daily Bulletin

Select Students By Hand From the main menu, make a selection –All –By Grade –By Alpha –By Gender

Use the CTRL key to make your selections You can either: –Keep the selected students –Remove the selected students You can either: –Select “Selections” –Select “Functions”

If you Choose Functions, you will get your Group Function menu

If you choose Selections, you will get the Stored Selections Menu

Searching for Students The following Student Search Command examples can be used from the start page in PowerSchool –Birthdays (today) *birthday=today –Finds all students whose birthday is today, matching only month and day

Birthdays *birthday=today –Finds all students whose birthday is today, matching only month and day *birthday=5/1 –Find all students whose birthday is May 1 *birthday>=5/1/99;*birthday<=5/31/99 –Find all birthdays in May 1999

Active Students *as_of = 2/1/2010 –All students in the school that were active as of 2/1/2010

Course Information Students not in a period –*not_enrolled _in_period= 1 All students not enrolled period 1 Students in a course –*enrolled _in=9500 Students in course number Students in a course and section –*enrolled_in= Students in course 9500 section 5

Course Information Contd Students not in a course –*not_enrolled_in=9500 Students not enrolled in course 9500 Students who have completed a course –*has_completed_course=9500 Students who have at least one entry of course 9500 on the historical grades screen

More Course Information Student is over or under scheduled –*number_of_classes<15 The term at the top should be the full year. You can use all other comparators Students without requests –*hours_requested=0 The 0 can be changed to any # and the = can be changed to 12 th Grader with fewer than 12 cumulative credits –*grade_level=12;*cumulative_credit_hours<12

More Searches… How many seniors were active as of the beginning of June –Grade_level=12;*as of 6/1/2009 How many students in the SSD/IEP program –*special_program=SSD-IEP (SSD-IEP is our special program name. Yours may be different)

Exploring the World of Functions –List Students Choose your students –Click on Functions »Choose List Students

List Students Result

Quick Export –List Students Choose your students –Click on Functions »Choose Quick Export

I have mine set to open up automatically in Excel You can now work with your file

Export Using Template

Stored Selections

How to Store a Selection

Edit the Name of a Stored Selection

From the main menu, click on Special Functions, then

Things To Make Your Bulletin Stand Out - will make your title scroll - change your font colors using HTML code - change the size of your font Type in your message: Welcome Back ! Don’t forget to end all your commands by using the /:

Completing the fields Choose the date you want to publish your bulletin Choose your audience: Public (everyone can view it), Teachers (those with teacher and Admin access can view it), Admin (only those with Admin access can view it) Type in your message Submit

Preview and Edit Click on Preview your bulletin If you don’t like the results, click on Edit and make your changes Click on submit and preview again This is the bulletin that will be seen if the user clicks on Daily Bulletin from the main menu

Questions? We’ll be happy to answer any questions Becky Blake, Samantha Kurtzeborn,