Annual Count for Local Agency Programs (Subpart 2) Greta Colombi

2 Local Educational Agency / Subpart 2 Annual Count: Eligibility Local Educational Agency Eligibility  LEAs with children and youth in locally operated correctional facilities not operated by the State, including public or private institutions and community day programs Facility Eligibility  Locally operated facilities that meet the definition of an institution for children and youth who are neglected, an institution for children and youth who are delinquent, or an adult correctional institution  Facilities need not have a 30 day average length of stay Student Eligibility  Students 5-17 years old  Students NOT counted in the State Agency/Subpart 1 Annual Count  Students that reside at a live-in institution or facility for at least one day within the 30-day count window (one day of which must be in October)

3 Local Educational Agency / Subpart 2 Annual Count: Procedure 1.SEAs or eligible LEAs select a 30-day count window  At least one day in the 30-day window must be in October  SEAs can set the 30-day window for all LEAs to use, or elect to allow LEAs and facilities to select their own windows

4 Local Educational Agency / Subpart 2 Annual Count: Count Window September SMTWTFS October SMTWTFS November SMTWTFS An LEA’s Subpart 2 count window can start as early as September 2nd or as late as October 31st. The window must be for 30 consecutive days and at least one day of that window must be in October. The SEA may set the window for all LEAs, or it may allow LEAs and facilities to choose their windows independently.

5 Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz Which of the following date ranges are acceptable for the Subpart 2 Annual Count? A. Oct. 1 – Oct. 30 B. Sept. 20 – Oct. 10, Oct. 20 – Nov. 10 C. Oct. 31 – Nov. 29 D. Sept. 1 – Sept. 30 E. Sept. 1 – Oct. 1

6 Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz Which of the following date ranges are acceptable for the Subpart 2 Annual Count? A. Oct. 1 – Oct. 30 B. Sept. 20 – Oct. 10, Oct. 20 – Nov. 10 C. Oct. 31 – Nov. 29 D. Sept. 1 – Sept. 30 E. Sept. 1 – Oct. 1 A and C are both acceptable. B is not because the count window is not consecutive; D is not because one of the days in the count window does not fall in October; E is not because the count window is more than 30 days.

7 Local Educational Agency / Subpart 2 Annual Count: Procedure (continued) 2.Eligible facilities conduct count  Each eligible facility must be designated as a neglect or delinquent institution, but not both, even if it serves both.  Facilities should maintain consistency with how it was designated last year.  If a facility has never counted before or its charter has changed, designate it according to its charter.  If a facility’s charter is not clear or unavailable and the facility never counted before, designate the facility based on its enrollment.  Count each unique case/enrollment in a facility’s caseload NOTE: Neglect and at-risk programs may receive Subpart 2 funding and services per the Title I, Part D, statute, even though students in those programs are not included in the count upon which Part D funding allocations are based.

8 Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1 How many students who reside in a facility that is designated as a neglect institution should be counted ? SunMonTueWedThuFriSat Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Joe and Kelly are considered neglected and Shawn is considered delinquent.

9 Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1 How many students who reside in a facility that is designated as a neglect institution should be counted ? SunMonTueWedThuFriSat Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Child Count = 3 Joe and Kelly are considered neglected and Shawn is considered delinquent.

10 Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 2 SunMonTueWedThuFriSat Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe How many students who reside in a facility that is designated as a neglect institution should be counted ? Joe and Kelly are considered neglected and Shawn is considered delinquent.

11 Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 2 SunMonTueWedThuFriSat Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Child Count = 4 How many students who reside in a facility that is designated as a neglect institution should be counted ? Joe and Kelly are considered neglected and Shawn is considered delinquent.

12 Local Educational Agency / Subpart 2 Annual Count: Procedure (continued) 3.SEA combines LEA counts and submit  LEAs must separately identify count information for the following types of students:  Students residing in neglect institutions for the Title I, Part A, neglect reservation  Students residing in delinquent institutions for Title I, Part D, Subpart 2  SEAs are responsible for rolling up LEA counts and completing Section A, Part I of the Annual Count Survey

13 Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 3 How many students who reside in a facility that is designated as a neglect institution should an LEA count? Neglect Institution 1 10 students who are neglected 10 students who are delinquent Neglect Institution 2 20 students who are neglected Delinquent Institution 1 40 students who are delinquent Delinquent Institution 2 10 students who are neglected 20 students who are delinquent

14 Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 3 Child Count = 40 How many students who reside in a facility that is designated as a neglect institution should an LEA count? Neglect Institution 1 10 students who are neglected 10 students who are delinquent Neglect Institution 2 20 students who are neglected Delinquent Institution 1 40 students who are delinquent Delinquent Institution 2 10 students who are neglected 20 students who are delinquent

15 Common LEA/Subpart 2 Count Issues  Students who change programs within the same facility  Students who were voluntarily placed in a group home  Students residing in a county jail  LEAs resistant to count

Part D Annual Count Summary: At-a-Glance Comparisons and Next Steps

17 Annual Count Processes: How are State and Local Educational Agency Counts Different? State Agency Count  In a program for youth who are N or D, including juvenile and adult correctional facilities and community day programs  Enrolled in a State funded “regular program of instruction”*  Enrolled in a program that has an average length of stay of at least 30 days on day of count during the calendar year  20 years of age or younger Local Educational Agency Count  Living in local institutions for children and youth who are N or D or adult correctional institutions  Living in the institution for at least 1 day during the 30 day count period  5 through 17 years of age * A regular program of instruction is defined as a educational program that consists of classroom instruction in school subjects such as reading and math. For juvenile facility, the program must provide at least 20 hours of instruction per week; for an adult facility the program must provide at least 15 hours of instruction per week.

18 State Agency / Subpart 1 Program: Students Counted vs. Students Served Students Counted (Annual Count)  In a program for youth who are N or D, including juvenile and adult correctional facilities and community day programs  Enrolled in a State funded “regular program of instruction”*  Enrolled in a program that has an average length of stay of at least 30 days on day of count during the calendar year  20 years of age or younger Students Served  In a program for youth who are N or D, including juvenile and adult correctional facilities and community day programs  Enrolled in a State funded “regular program of instruction”  Enrolled in a program that meets the length of stay requirements for the given program type (requirements vary)  21 years of age or younger * A regular program of instruction is defined as a educational program that consists of classroom instruction in school subjects such as reading and math. For juvenile facility, the program must provide at least 20 hours of instruction per week; for an adult facility the program must provide at least 15 hours of instruction per week.

19 Local Agency / Subpart 2 Program: Students Counted vs. Students Served Students Counted (Annual Count)  Living in local institutions for children and youth who are N or D or adult correctional institutions  Living in the institution for at least 1 day during the 30 day count period  5 through 17 years of age Students Served  Living in local institutions for children and youth who are delinquent or in adult correctional institutions; eligible for services under Title I, Parts A and C; or identified as “at risk” (e.g., migrants, immigrants, gang members, pregnant or parenting youth)  21 years of age or younger

20 Annual Count vs. the CSPR Students in the Annual Count  Purpose: to determine formula counts for allocating funds  Instructions differ per Subpart  A subset of “eligible” students enrolled during a specific time period within the calendar year  Adjustments are made to calculations to estimate the student population (SA/Subpart 1)  Multiple enrollments within a facility can be counted (LEA/Subpart 2) Students in the CSPR Unduplicated Count  Purpose: to track student achievement  Instructions do not differ per Subpart Adult corrections = Subpart 1 At-risk programs = Subpart 2  ALL students that benefitted from Part D funding during the school year  Unduplicated counts are not adjusted - actual counts of the total population served  Students are counted once per facility, regardless of multiple enrollments

21 What You Can Do?  Prepare for the count  Understand the purpose of the count and its process  Plan for the process  Develop/update your materials (e.g., survey forms)  Provide training/technical assistance (T/TA) as appropriate  Plan what T/TA you will offer (e.g., training, phone calls, conference calls)  Revise T/TA materials based on data/experience  Be prepared to address common issues (e.g., facility and student eligibility questions)  Verify and submit counts  Review counts before submitting  Submit counts with additional information if necessary

22 Annual Count Resources  Visit NDTAC’s Annual Count Page ( delinquent.org/nd/topics/index2.php?id=2) to access: delinquent.org/nd/topics/index2.php?id=2  Official ED Annual Count Forms  ED Annual Count Guidance  ED Annual Count Worksheets  NEW! NDTAC Annual Count Toolkit  Today’s PowerPoint Presentation  Contact your NDTAC State Liaison with questions: 