Student Admissions Introduction to Reporting Instructors: Linda Atkinson and Linda Herron The BARS Support Team

Data Files Overview  - SPRIDEN – Person Identification table SPRIDEN_PIDM – Internal identification number of the person. SPRIDEN_PIDM – Internal identification number of the person. SPRIDEN_ID – The NEW Banner ID or Social SPRIDEN_ID – The NEW Banner ID or Social SPRIDEN_CHANGE_IND – Identifies if the type of change made to the record was an id (Null, I, N) SPRIDEN_CHANGE_IND – Identifies if the type of change made to the record was an id (Null, I, N) SPRIDEN_LAST_NAME – Defines the last name of person SPRIDEN_LAST_NAME – Defines the last name of person SPRIDEN_FIRST_NAME – Defines the first name of person SPRIDEN_FIRST_NAME – Defines the first name of person SPRIDEN_MI – Defines the middle name of person SPRIDEN_MI – Defines the middle name of person

DATA FILES OVERVIEW (Cont )  - STVSTYP – Student type validation table STVSTYP_CODE - Student Type Code – Student type referenced in admissions, Gen tables STVSTYP_CODE - Student Type Code – Student type referenced in admissions, Gen tables STVSTYP_DESC - Student Type Description – Specifies student type. (freshman, returning, masters, ect) STVSTYP_DESC - Student Type Description – Specifies student type. (freshman, returning, masters, ect)

DATA FILES OVERVIEW (Cont)  SARADAP – Admissions Applications Repeating Table SARADAP_PIDM – This identifies the applicant internal identification number SARADAP_PIDM – This identifies the applicant internal identification number SARADAP_TERM_CODE_ENTRY – Identifies the term associated with the information on the applicant record SARADAP_TERM_CODE_ENTRY – Identifies the term associated with the information on the applicant record SARADAP_APPL_NO – Identifies the application number of the admissions record for a specific term SARADAP_APPL_NO – Identifies the application number of the admissions record for a specific term SARADAP_LEVL_CODE – identifies the level to which the applicant is applying ( undergraduate, graduate, ect) SARADAP_LEVL_CODE – identifies the level to which the applicant is applying ( undergraduate, graduate, ect) SARADAP_APST_CODE – identifies the status of the application (complete, decision made, incomplete, ect) SARADAP_APST_CODE – identifies the status of the application (complete, decision made, incomplete, ect) SARADAP_STYP_CODE – Identifies the type of student the applicant will become if admitted (freshman, transfer, master candidate, ect) SARADAP_STYP_CODE – Identifies the type of student the applicant will become if admitted (freshman, transfer, master candidate, ect)

DATA FILES OVERVIEW (Cont)  ASU_ADMISSIONS_DECISION_PERSON Name Name Academic year and description Academic year and description Decision and description Decision and description Academic Period and description Academic Period and description

JOINS  JOIN - is a temporary connection between two or more data sources that share at least one common field. Once you join two data sources, each time WebFOCUS retrieves a record from the first data source (host file), it also retrieves the matching records from the second data source (target file). Inner Join. Inner Join. Left Outer Join. Left Outer Join. Multiple Instance. Multiple Instance. Single Instance. Single Instance.

STUDENT

Create A Simple Extract of SPRIDEN  Go to My Reports  Create a New Folder called “Training Class”  Create a New Report

Field: Name_LFM Format: A100 Formula: J001.SPRIDEN.SPRIDEN_LAST_NAME || (‘,’ | J001.SPRIDEN.SPRIDEN_ FIRST_NAME || (‘ ‘ | J001.SPRIDEN.SPRIDEN_MI))

Field: Name_LFM_Sort Format: A30 Formula: EDIT(Name_LFM,(’ ’)

Field: APST_CODE Format: A30 Formula: IF SARADAP_APST_CODE EQ ‘C’ THEN ‘C-Complete ready for review’ ELSE IF SARADAP_APST_CODE EQ ‘D’ THEN ‘D-Decision Made’ ELSE IF SARADAP_APST_CODE EQ ‘I’ THEN ‘I-Incomplete items outstanding’ ELSE SARADAP_APST_CODE

Reporting from the ODS  Advantages Faster Faster No joins No joins Descriptions in one place Descriptions in one place